Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: Yes
To promote a Pilot Garden Waste Collection
Scheme, based upon the business case set out in Appendix One, in
alignment with the Councils corporate objectives to provide
services that are accessible; responsive to need; commercially
secure; and in line with the Councils transformation
Consideration was given to the joint report of the Portfolio Holder for Place and the Executive Director Place which sought approval to make recommendations to full Council in order to promote a Pilot Garden Waste Collection Scheme. The proposals were based upon the business case set out in Appendix A within the report, in alignment with the Councils’ corporate objectives to provide services that were accessible; responsive to need; commercially secure; and in line with the Councils transformation programme.
Councillor Gambba-Jones advised that the report required a Cabinet decision, rather than a recommendation to full Council. The budget figures at recommendations 11 and 12 were not initially thought to be within the Budget, which was why the report referred to a need for Council approval. It was now apparent that the budget had already been allocated, so the decision fell within the Cabinet’s terms of reference rather than the Council’s.
Councillor Coupland requested an explanation as to the subscription discount. The Environmental Services Manager explained that the one-off initial charge (covering various matters such as delivery of the wheelie bin) had been set at £15 initially in order to motivate customers to join the scheme prior to implementation. Following implementation the delivery charge would be increased to £20.
The Leader requested that, as part of the scheme’s evaluation, the impact of wheelie bins on the street scene and in terms of the public perception also be taken into account.
Councillor B Alcock queried who would decide whether or not a property was suitable to receive a wheelie bin, as he had concerns about the storage of bins and the issues in relation to the street scene in particular areas. He referred to the potential risk in terms of the general demand to change from bags to wheelie bins as a result of the scheme. Councillor Alcock also queried where the cost of the disposal featured.
The Environmental Services Manager advised that the garden waste would be taken to the Organic Recycling plant in Crowland and that the gate fee would be paid by Lincolnshire county Council.
Councillor Gambba-Jones stated that the intention was that a member of the Environmental Services Team would visit the customer’s property in order to determine whether or not it was suitable to be part of the scheme. For example, there were options for terraced properties where wheelie bins could be stored in the side alleys and collection could be arranged directly from their storage location so that the bins did not cause blockages on the pavements.
Councillor Gambba-Jones explained that wheelie bins had been used by business operating commercially within the district for many years and therefore that the scheme was being operated as a commercially viable service. The Leader advised that there would be no conversion to wheelie bin collections for domestic refuse, and that weekly black bag collections would continue.
The Environmental Services Manager advised that a list of do’s and don’ts would be provided to customers joining the scheme. She added that there was a three step warning system in place for problem users, which could result in withdrawal of the service. Alongside the scheme, the promotion of composting would be continued.
a) That the Council introduces a pilot garden waste collection service in targeted areas of South Holland commencing April 2016 and available to 5,000 households (500 collections per day);
b) That the daily hours operated by the existing waste and recycling fleet be extended (6am collections start) in order to release a collection vehicle that can be converted for the purposes of this pilot;
c) That, depending on the outcomes and evaluation of the pilot year 1 (including financial implications, the effect on performance, publicity requirements, administration and environmental and operational impacts) which will be the subject of a separate report to cabinet the service be rolled out to a further pilot area in 2017/18;
d) That, as part of the scheme’s evaluation, the impact of wheelie bins on the street scene and in terms of the public perception also be taken into account;
e) That the coverage of the pilot in year 1 is split between Spalding households one week and Holbeach, Crowland, Long Sutton, Sutton Bridge, Donington, Gosberton and Surfleet second week; and that decisions on any additions or amendments to these areas be delegated to the Environmental Services Manager in consultation with the Executive Manager of Place, the Place Manager and the Portfolio Holder for Place;
f) That the service standards and methods for the collection of garden waste be adopted as detailed within the business case, appended to the report;
g) That an initial customer annual charge of £49 for 24 collections and a one off charge initially offered at £15 (for delivery, repairs, loan of bin, newsletters and offers) be agreed for the primary collection method;
h) That paper sacks are provided at a charge of £15 for 10 (plus delivery) to be made available for ad hoc users or households not suitable for a bin within the pilot area;
i) That the Council’s current collection policy relating to garden waste using grey pre-paid sacks be amended to coincide with the start of the pilot service to discourage garden waste being disposed of in this way in target areas;
j) That the Council’s current collection policy relating to the sale of grey sacks continue unaffected in the pilot areas for a transition period but that residents purchasing grey sackswho live in the pilot areas are provided with information about the new service, home composting and what happens to waste disposed of in grey sacks;
k) That the grey sack policy be further considered as part of the evaluation of the pilot and the update report to Members;
l) That £72,500 is released from the Organisation Development Reserve in order to finance the year 1 capital requirements of this pilot; and
m) That £44,200 is released from the Organisational Development Reserve to finance the initial order of 2,600 bins for the pilot.
(Other options considered:
· Not to approve the recommendations; or
· To approve the recommendations with amendments.
Reasons for decision:
· The strategy for providing a garden waste collection service addressed the corporate and business objectives set out within the report.)
(The Environmental Services Manager left the meeting at 6.52 pm, following consideration of the above item.)
Wards Affected: (All Wards);
Other reasons / organisations consulted
Contact: Paul Jackson, Executive Programme Manager Email: email@example.com, Emily Spicer, Assistant Director - Wellbeing and Community Leadership Email: firstname.lastname@example.org, Amanda Taylor, Democratic Services Officer.
Report author: Amanda Taylor
Publication date: 13/11/2015
Date of decision: 10/11/2015
Decided at meeting: 10/11/2015 - Cabinet
Effective from: 24/11/2015