Decision details

Contract for the manufacture and installation of replacement of existing time expired uPVC windows and refurbishment of uPVC doors

That the Council awards a contract to Clearview Glaziers Co. Ltd for uPVC window and door replacements at an estimated annual contract value of circa £900,000 per year for a period of up to 5 years (3+1+1), starting on the 1 st September 2023 as detailed in 5.6.1.

Following an open tender process (which is fully compliant with UK procurement rules), four tenders were received. All tenders were evaluated independently by three officers in accordance with the evaluation criteria set out in the documents provided to the bidding organisations (40% price, 60% quality).

Following that evaluation process the tender submitted by Clearview Glaziers Co. Ltd was the highest scoring tender overall.

Option 1 - Do nothing. This is not considered a viable option, by failing to carry out planned replacements this will result in a need to continue to undertake ad hoc repairs and replacements to life expired windows and doors. The replacement of life expired windows and doors will contribute to the Council meeting the Government’s targets to achieve an EPC C rating in every property by 2030. Option not recommended.

Option 2 - Award the contract to an alternative contractor – This is not considered to be appropriate because, following the evaluation process, Clearview Glaziers Co. Ltd submitted the most economically advantageous tender. Option not recommended.

None

AD Housing
PFH Communities and Operational Housing
S151

MO