Decision details

To award a contract to MLCS3 for the provision of a 100% stock condition survey for the Councils housing stock.

That the Council awards a contract to MLCS3 at an initial contract value of £251,300 with the potential to award further works up to a value of £25,200 at the Councils sole discretion. The contract is expected to deliver a 100% stock condition survey programme. Works are expected to be completed within 12 months of initial instruction.

Following an open tender process (which is fully compliant with UK procurement rules), thirteen tenders were received. All tenders were evaluated independently by three officers in accordance with the evaluation criteria set out in the documents provided to the bidding organisations. (40% price, 60% quality.)

Following the evaluation process the tender submitted by MLCS3 was the highest scoring tender overall.

Option 1- Do nothing. This is not considered a viable option, by failing to carry out an extensive survey programme, the Council will not be able to demonstrate outcomes to the Regulator of Social Housing that it holds data in sufficient depth to evidence outcomes expected by the Consumer Standards. Additionally, the Council has engaged the services of Savills to support the delivery of an updated HRA Business Plan narrative and Asset Management Strategy. This data is considered essential to inform strategic business planning documents. Option not recommended.

Option 2- Award the contract to an alternative contractor. This is not considered to be appropriate because, following the evaluation process, MLCS3 submitted the most economically advantageous tender. Option not recommended.

None

Portfolio Holder - Strategic and Operational Housing