Decision details

Award of Leisure Management Contract

Decision Maker: Leader

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

To consider an award of contract for the operation and management of the Castle Sports Complex, Spalding and Peele Leisure Centre, Long Sutton

Decision:

1.    That the leisure management contract for the Castle Sports Complex, Spalding and Peele Leisure Centre, Long Sutton be awarded to the preferred supplier identified in the report;

 

2.    That the contract be for a period of five years from 1 March 2019 and that the Executive Director of Place, in consultation with the Portfolio Holder for Communities and Facilities, be given delegated authority to determine whether or not to extend the contract by two years at the end of the initial five year term;

 

3.    That the Executive Director of Place, in consultation with the Portfolio Holder for Communities and Facilities, be given delegated authority to agree final contract terms and to sign the contract in due course;

 

4.    That the Executive Director of Place, in consultation with the Portfolio Holder for Communities and Facilities, be given delegated authority to complete any associated actions necessary to enable the new contract to complete and the end of the current contract to be properly managed including, but not limited to, settling the terms of and completing any associated leases and the Tripartite Agreement with the Lincolnshire County Council and the Peele School.

 

5.    That up to £60,000 is made available from the Investment and Growth Reserve to fund works that are required during the mobilisation of the new contractual arrangements. 

 

Reasons for the decision:

 

1)     A full Official Journal of the European Union (OJEU) competitive procedure has been completed and the preferred supplier has scored highest following this process.

 

2)    The Procurement process has demonstrated that both the Castle Sports Complex and Peele Leisure Centre are financially viable. 

 

3)    Up to £60,000 investment is requested so that the necessary replacement and maintenance of key equipment and premises can be undertaken prior to the commencement of the new contract.  This will ensure that the contractor can inherit the site in good condition and can provide an uninhibited service from the outset. 

 

Alternative options considered:

Option 1: To support the proposals to award a leisure management contract for the Castle Sports Complex, Spalding and Peele Leisure Centre, Long Sutton to the preferred supplier.

 

This is the preferred option and follows the completion of a full Official Journal of the European Union (OJEU) competitive procedure.

 

It is possible to consider a variant option and award the contract only for the Castle Sports Complex site.  This is not proposed as the Peele Leisure Centre remains important for the local community and school and has proved to be financially viable through this procurement process.

 

Option 2: To not support the proposals to award a leisure management contract for the Castle Sports Complex, Spalding and Peele Leisure Centre, Long Sutton to the preferred supplier.

 

This option would result in the service being brought back in-house as it is not possible to extend the current contract further due to the risks identified.  This is not considered viable as 1, the service has been outsourced for 20 years and the necessary skills/experience are not held in-house, and 2, the benefits secured through the procurement process would not be realised. 

 

Interests and Nature of Interests Declared:

None.

Wards Affected: (All Wards);

Conflict of Interest: It is the opinion of the officer that there are no conflicts of interest

Subject to Urgent Proceedings: The decision is urgent as the new contract is due to start on 1 March 2019, and the mobilisation period must therefore commence as soon as possible. The Council wishes to provide feedback to bidders at the earliest possible stage. The proposals have already been reported to Council where they were fully supported. The consent of the Chairman of the Performance Monitoring Panel to exclude call-in has been obtained in accordance with rule 13 of the access to information rules of the constitution.

Contact: Emily Holmes, Communities Manager Email: eholmes@sholland.gov.uk.

Urgent item?: Yes

Publication date: 29/11/2018

Date of decision: 29/11/2018

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