Decision details

Purchase of 12 x Vans for Housing Repairs Fleet

Decision Maker: Housing Landlord Manager

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To award a contract to Vauxhall Motors Limited for 12 x Vans for Housing Repairs Fleet at a total contract value of £229,782.24.


That the Council awards a contract to Vauxhall Motors Ltd for a contract value of £229,782.24 for the purchase of 12 x Vans that will be for the Housing Repairs Fleet.

Reasons for the decision:

The lease has expired on the current fleet and we are now responsible for the maintenance of the vehicles.  A new fleet of vehicles will prevent an expensive maintenance bill required to keep the current fleet on the road.


The bid from Vauxhall was within the costings as set out in the options appraisal and a Capital budget has been approved for this project.

Alternative options considered:

Option 1 – Award the contract to the preferred bidder, Vauxhall Motors Ltd, for £229,782.24 as laid out in the recommendations.


Option 2 – Do nothing – this is not considered a viable option as maintenance on the current fleet is no longer supported through the lease and the vehicles, due to their age are at risk of mechanical defects leading to significant spend on repairs, servicing and MOT.

Interests and Nature of Interests Declared:


Reason Key: Incurring expenditure above £72,000 threshold in respect of revenue/£178,000 in respect of capital;

Wards Affected: (All Wards);

Conflict of Interest: It is the officer's opinion that there are no conflicts of interest.

Contact: Chris Mycock, Housing Repairs Manager Email:

Publication date: 08/05/2019

Date of decision: 08/05/2019

Effective from: 16/05/2019

Accompanying Documents: