Decision details

Materials Contract

Decision Maker: Housing Landlord Manager

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To award a contract to Jewson Limited for the provision of Building Materials at an estimated annual contract value of £300,000 per year for an initial period of three years with the option to extend for a further period of one year.

 

Decision:

That the Council awards a contract to Jewson Limited for the provision of Building Materials at an estimated annual contract value of £300,000 for an initial period of three years with the option to extend for a further period of one year.

Reasons for the decision:

The tendered contract will give the Council oversight and assurance of its expenditure on materials. The parameters of the contract enable the Council to ensure it receives value for money with renegotiated prices. The structure of the contract also enables better financial forecasting. In addition to this, the tiered system of the new contract places a requirement on the contractor to hold the most frequently used components continually in stock. Failure to acquire component parts in a timely manner impacts on responsive repairs targets and void turn around times.

 

The tender from Jewson Limited is considered the most economically advantageous in a competitive Further Competition and has offered good solutions moving forward to ensure the contract continues to meet the on-going needs of the Council.

 

Alternative options considered:

Option 1 - Award the contract to Jewson Limited as laid out in the recommendations.

Option 2 – Do nothing and continue to purchase materials over the counter- this is not considered a viable option as it does not seek to place the necessary control measures against the required level of spend on materials.

 

Interests and Nature of Interests Declared:

None declared.

Reason Key: Incurring expenditure above £75,000 threshold in respect of revenue/£180,000 in respect of capital;

Wards Affected: (All Wards);

Conflict of Interest: None.

Dispensation Granted: None.

Contact: Chris Mycock, Housing Repairs Manager Email: cmycock@sholland.gov.uk.

Publication date: 17/07/2019

Date of decision: 16/07/2019

Effective from: 25/07/2019

Accompanying Documents: