Decision details

Electric Vehicle Charging Points - Contract Award to Vattenfall UK

Decision Maker: Executive Director - Strategy and Governance (Monitoring Officer)

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

As part of this project the Council has applied to OLEV (Office for Low Emission Vehicles) for grant funding as part of their 'On-Street Residential Charging Scheme'. The Scheme gives Local Authorities access to grant funding which can be used to part fund the procurement and installation of electric vehicle chargepoint infrastructure.
This funding is available for 75% of the capital costs of procuring and installing each chargepoint and an associated parking bay - up to a maximum of £7,500 per chargepoint. Subject to final approval from OLEV, this will mean that this project will cost the Council £14,839.06
Following a report to Cabinet on the 15th January 2019 it was decided that the Council should apply for the OLEV funding, and if funding bids were unsuccessful, that the Growth reserve is used for the costs associated with purchase and installation. It was also agreed that the construction of electric vehicle chargepoints be pursued at the relevant sites.
In order to ensure that bidders tendered on a like for like basis, we commissioned an external contractor to write the technical specification. 9 tenders were received within the specified time frame and these were opened on the 24th July 2019. The total cost for the installation and maintenance for three years ranged from £37,891.67 to £76,648.00 and all tenders were evaluated in accordance with the evaluation criteria set out in the documents provided to the bidding contractors.

Reasons for the decision:

Following an open tender process, Vattenfall UK were the successful bidder by offering the most economically advantageous tender at a price of £44,344.14

Alternative options considered:

Do Nothing - This is not considered appropriate as the Council are looking to build infrastructure for electric vehicles and without doing this, this would not be possible.
That the Contract be awarded to an alternative contractor - This is not possible without aborting the procurement process and starting the tender process again, because, following the evaluation process, Vattenfall UK submitted a tender that was scored the highest following a formal procurement process.
That the Contract be awarded to Vattenfall UK - This is considered the most appropriate option taking into account that the tender submitted by Vattenfall UK, at a price of £44,344.14, was the highest scoring tender following a formal procurement process

Conflict of Interest: N/A

Contact: Phillip Adams, Executive Manager - People and Public Protection Email: jack.fulham@breckland-sholland.gov.uk Email: phillip.adams@breckland-sholland.gov.uk, Jack Fulham, Graduate Trainee Email: Jack.Fulham@Breckland-Sholland.gov.uk.

Publication date: 08/08/2019

Date of decision: 08/08/2019