Decision details

Guidance Note - Private Drives – Waste Vehicle Collection Service

Decision Maker: Assistant Director - Neighbourhoods

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


That the attached guidance note relating to vehicle waste collection services on private drives be approved and uploaded to the Council's website.

Reasons for the decision:

On 9 June 2020 the portfolio holder for Place adopted, as policy, the Council's longstanding practice of not collecting waste from private drives.
As with all policies, exceptions will apply from time to time, and at the same time, in view of the exceptional circumstances that applied, permission was granted for a waste vehicle collection service on a private drive at Holbeach. The portfolio holder also authorised the Environmental Services Manager, following consultation with the portfolio holder, to determine any further applications for deviation from the policy where exceptional circumstances apply.
Since approval of the policy, and in particular since approval of the exception, multiple applications have been received for waste collection on private drives. The Council's insurers have indicated that waste collection along private drives should be kept to a minimum, and it has now become necessary to provide robust guidance about the potential circumstances in which waste vehicle collection services will be considered. Approval of this guidance comes within the existing delegation to the Environmental Services Manager, and the portfolio holder has been consulted.
The guidance note also, by necessity, includes guidance to developers submitting planning/condition compliance applications for waste collection schemes. The guidance has been compiled in association with the Head of Planning, and the Deputy Leader (Cabinet) Portfolio Holder for Finance, Commercialisation

Alternative options considered:

1. Approve the guidance note and upload it to the Council’s website. The guidance seeks to keep waste vehicle collection services to a minimum as required by the Council's insurers. This is the preferred option.
2. Do not provide any further guidance. This is not appropriate. Having approved an exception for a development at Holbeach, the Council is now receiving multiple applications for waste vehicle collections on private drives where this is not necessary, which is time consuming for officers. It is also necessary to ensure that developers are fully aware of the planning implications of the approved waste collection policy at the earliest opportunity in the planning application process.
3. Approve an alternative guidance note. This is not considered appropriate. The wording of the attached guidance note has been carefully considered, in association with the relevant portfolio holders and the Chairman of the Planning Committee. The Chairmen of PMP and PDP have also been consulted.

Conflict of Interest: n/a

Equalities Issues: The guidance note details a hierarchy that should be applied by developers when seeking a waste collection solution. At each level, this hierarchy this takes account of potential difficulties which occupiers may have when carrying waste to the allocated waste collection point.

Contact: Charlotte Paine, Head of Environmental and Operational Services 01775764888 Email:

Publication date: 18/11/2021

Date of decision: 04/11/2021