Decision details

Fire Safety and Associated Services - Fire Alarms, Intruder Alarms, CCTV, 2022 - 2025

Decision Maker: Assistant Director - Housing

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

In order for SHDC to continue to manage and maintain its monitored Fire Alarms and CCTV systems in both public and HRA properties . We were required to procure a new specialist contractor . This will enable SHDC to continue to meet all associated compliance and health and safety regulations.
This will be a 3 year contract with the ability to extend it based on performance for a further 2 years. The estimated annual cost of which is jointly funded from Asset and Housing is £53400, which is within the parameters of the agreed annual budgets.
Decision is to award the above contract to GBSG Ltd.

Reasons for the decision:

Following an open tender process (which is fully compliant with EU procurement rules), three tenders were received. All tenders were evaluated independently by three officers in accordance with the evaluation criteria set out in the documents provided to the bidding organisations. Following that evaluation process the tender submitted by GBSG Ltd was the highest scoring tender overall which was based on 60% quality and 40% price.

Alternative options considered:

Option 1 - Do nothing. In doing nothing we will not be able to actively manage the fire and security systems with the council’s properties and dwellings. This would have a detrimental effect on the the council’s assets and the safety of members of the public, staff and other users of the Council Properties as well as tenants within schemes covered by the contract. .– Not Recommended
Option 2 - Award the contract to an alternative contractor – This is not considered to be appropriate because, following the evaluation process, GBSG Ltd submitted the most economically advantageous tender.- Not Recommended

Conflict of Interest: Due the contract being awarded through the open tender procurement route no conflicts of interest have been identified.

Equalities Issues: The contract enables the monitoring of fire and security systems within Council properties and dwellings and will ensure the continued safety of members of the public, staff and other users of the Council Properties as well as tenants within schemes covered by the contract.

Contact: David Higgs, Technical Contracts Officer Email: david.Higgs@sholland.gov.uk, Email: David.Higgs@sholland.gov.uk.

Publication date: 16/01/2023

Date of decision: 16/01/2023