Decision details

To award a contract to Aaron Services Ltd for the provision of heating repairs, servicing and central heating upgrades for 3 years with an option for an extension for up to an additional 3 years. [3+1+1+1]. 

That the Council awards a contract to Aaron Services Ltd for the provision of heating repairs, servicing and central heating upgrades for duration of 3 years with an option for an extension for up to an additional 3 years. [3+1+1+1.]

Following an open tender process (which is fully compliant with UK procurement rules), two tenders were received. All tenders were evaluated independently by three officers in accordance with the evaluation criteria set out in the documents provided to the bidding organisations (40% price, 60% quality).

Following that evaluation process the tender submitted by Aaron Services Ltd was the highest scoring tender overall.

Option 1 - Do nothing. This is not considered a viable option, by failing to carry out the servicing and maintenance of the  heating systems there is a high probability of the Council being prosecuted for failing to meet the statutory requirements in relation to tenant safety. Option not recommended.

Option 2 - Award the contract to an alternative contractor – This is not considered to be appropriate because, following the evaluation process, Aaron Services Ltd submitted the most economically advantageous tender. Option not recommended.

None