Decision details

To award a contract to D Brown Builders Ltd for the provision of general repairs to boundary walls, footpaths, roadways, access ways and external property walls for a duration of 5 years with an option for an extension for up to an additional 3 years [5+1+1+1]. 

That the Council awards a contract to D Brown Builders Ltd for the provision of general repairs to boundary walls, footpaths, roadways, access ways and external property walls for a duration of 5 years with an option for an extension for up to an additional 3 years [5+1+1+1]. 

Following an open tender process (which is fully compliant with UK procurement rules), three tenders were received. All tenders were evaluated independently by three officers in accordance with the evaluation criteria set out in the documents provided to the bidding organisations (40% price, 60% quality).

Following that evaluation process the tender submitted by D Brown Builders Ltd was the highest scoring tender overall.

Option 1 - Do nothing. In doing nothing we will not be able to actively manage the continuation of the maintenance programme, this would have a detrimental effect on the conditions of the council’s assets. The council has a duty to meet the Decent Homes Standard and lack of programme maintenance will impact our ability to achieve this. Option not recommended.

Option 2 - Award the contract to an alternative contractor – This is not considered to be appropriate because, following the evaluation process, D Brown Builders Ltd submitted the most economically advantageous tender. Option not recommended.

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