To provide the Sub-Committee of Cabinet - Priory Road Project with an update on progress with the proposed co-location with Department of Work and Pensions offices at Priory Road and summary of discussions with other potential occupiers. In addition the report covers a short update on matters being considered to improving access control at Priory Road.
In the case of all three issues there is exempt information which is contained within an Exempt Annex (Appendix 4). No decisions are required on the information contained in the Exempt Annex it is merely for the sub-committee to note progress on matters which could prejudice the Council’s position if disclosed at this point in time.
(Please note that Appendix 4 associated with this report is not for publication by virtue of Paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) in Part 1 of Schedule 12a of the Local Government Act 1972, and is therefore attached to this agenda as item 6).
Consideration was given to the report of the Executive Director Commercialisation on progress of Office Co-location proposals at Priory Road, seeking delegated authority to proceed with completion of the lease with the Department of Work and Pensions and to note the content of the report to approve the principle layout for the DWP area.
Interim Strategic Projects Manager introduced the report and gave an update on progress with the proposed co-location with Department of Work and Pensions (DWP) offices.
The designs of the plans had been frozen as far as DWP were concerned. They had changed slightly to what was within the report as reception would be slightly changing and more booths included. It was estimated that there were 3 to 4 weeks left on the design process.
DWP were due to have ministerial approval on whether they would be going ahead with the proposals by the week beginning 3 July, but that had not happened. It was going through a full Business Case sign off and was currently delayed at the People and Location Board stage. This meant that the current programme would now not go ahead at the planned timescale. They were now looking to complete Phase 1 in time for Christmas and not start the second phase until after Christmas, with a proposed handover schedule for the end of March 2018, as this was the date they had to be out their current property Broadgate House.
The benefits of DWP re-locating were financially neutral but had long term benefits for future tenants as well as improved residents’ access to services.
An expression of interest had been drafted for local contractors to advertise within 3 to 4 weeks.
A further meeting at the end of July was due to take place with a view to pushing the proposal forward.
The Chairman asked for a building works programme to be drafted so things could progress as soon as dates were established. Information on how the public areas would be affected during the transition stage was also requested.
The Programme Delivery Manager advised that a 3 month lead time on alterations for Compass Point Business Services (CPBS) areas was required and would need to be mindful of any impact on annual billing for a proposed handover.
1. That delegated authority was given to the Executive Director Commercialisation to proceed with completion of the lease with the Department of Work and Pension; and
2. That the content of the report was noted and the principle layout for the DWP area was approved.