Issue - meetings

To set out the Work Programme of the Performance Monitoring Panel (report of the Executive Manager Governance enclosed).

Consideration was given to the report of the Executive Manager Governance, which set out the Work Programme of the Performance Monitoring Panel.  The Work Programme consisted of three separate sections, the first setting out the dates of the future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel.

The third section contained the draft Action Plan of issues identified at a previous meeting for further scrutiny by the Panel.  Officers had met with the Chairman and Vice Chairman to consider prioritisation of these issues, and Appendices A and C had been updated to reflect these discussions. 

The Panel considered the report and the following issues were raised:

·         The Sir Halley Stewart Playing Field Task Group had not reformed since it had produced its Final Report  - a recommendation from the original Task Group had been to appoint a Task Group on an annual, single meeting basis for the specific purpose of ensuring that the Council remained compliant with Charity Commission Guidance.  It was requested that this be arranged, and that officers be able to attend to provide information on issues such as costings and the annual event held at the playing field.

·         An item identified for further scrutiny was Section 106 monies – how the Authority currently proactively managed these agreements and how it would maximise opportunities in the future. There was a specific question with regard to Section 106 monies linked to a development in Pinchbeck, where money from it had been spent on education in Spalding.  The Executive Director Place advised that a response to this case would provided to members.

AGREED:

a)    That the Work Programme report provided by the Executive Manager Governance be noted;

b)    That the updated information provided within Appendices A and C of the report be noted, and that the information to be provided to future meetings, detailed in Appendix A, be agreed;

c)    That a single meeting of the Sir Halley Stewart Playing Field Task Group be arranged as recommended by the original Task Group; and

d)    That members be provided with information on the use of Section 106 monies relating to a Pinchbeck development, and spend in Spalding.