Issue - meetings

To consider variations to the Constitution relating to (a) the definition of Deputy Chief Officer (b) shareholder / trustee issues (c) contracts (d) delegations to officers relating to Contract Procedure Rules (e) vacation of office by failure to attend meetings (report of the Monitoring Officer enclosed).

Consideration was given to the report of the Monitoring Officer for variations to the Constitution relating to:

1.    The definition of the Deputy Chief Officer

2.    Shareholder/trustee issues

3.    Contracts

4.    Delegations to officers relating to Contract Procedure Rules

5.    Vacation of office by failure to attend meetings

DECISION:

1)    Definition of Deputy Chief Officers to include Place Manager

·      that the definition of Deputy Chief Officers in the glossary to the Constitution be amended by the addition of the words "and the Place Manager" at the end of the definition; and

·      that the terms of reference of the Joint Appointments and Disciplinary Committee and the Joint Appointments and Disciplinary Appeals Committee be amended as shown in Appendix A; and

·      that Part 3 Section D (Delegations to Committees) of the Constitution and Standing Orders nos. 38, 57, 59 and 61 be amended as shown in Appendix B. 

2)    Shareholder/trustee issues - that the list of functions exercised by the Cabinet detailed at Part 3 Section D (Delegations to Committees) of the Constitution be amended as detailed in paragraph 2.5

3)    Contracts - signing of contracts / entering into contracts as deeds – that Article 13, Standing Order no. 49 and Contract Procedure Rule 18.2 be amended in accordance with Appendix C.

4)    Contract Procedure Rules - delegation to vary or waive the Rules – that Contract Procedure Rule 3.2 and the Log of Delegations to Officers be amended as shown in Appendix D.

5)    Vacation of office by failure to attend meetings - that Standing Order no. 56 be amended as shown in Appendix E.