Issue - meetings

To set out the Work Programme of the Policy Development Panel (report of the Assistant Director – Governance (Monitoring Officer) enclosed).

The Panel will also give consideration to the formation of a Task Group to look at the South Holland Centre and its future operations.

The Panel considered a report by the Executive Manager Governance, which set out the work programme of the Panel.  The work programme consisted of two sections, the first setting out the dates of future panel meetings along with proposed items for consideration, and the second setting out Task Groups that had been identified by the Panel.

Members considered the report, and the following issues were raised:

Future consideration of policies

Following discussion of the Policy Register earlier in the meeting the following items were requested to come forward to the November meeting.  Reports and policies were required for:

·         The Corporate Enforcement Policy;

·         The FOI Policy;

·         The Data Protection Policy;

·         The ICT Incident and Management Policy; and

·         The Employee Access Policy;

Verbal updates were required for:

·         The Industrial Units Letting Policy; and

·         The Asset Management Strategy Policy

Untidy Sites

Members and officers provided a brief  update on the work that had been undertaken between officers, and Councillors Booth and Redgate on this issue.  It was confirmed that a Policy document handbook was planned, to outline a consistent approach in dealing with these sites, and that this would be considered at the November meeting.

Task Groups update:

·         Planning Design and Community Infrastructure Task Groups: The Chairman confirmed that he had discussed progress of this Task Group with the Head of Planning however, there was nothing further to report as the White Paper on Planning Reform was still proceeding through Parliament.

·         Membership of a new Joint South Holland Centre Task Group was discussed. At the meeting of PMP on 8 September 2021, the number of councillors who had put their names forward to sit on the Task Group had reduced from 9 to 7 and it had been agreed that 5 members would be sufficient.  In addition, Councillor Newton would attend as a co-optee.  It had been agreed at the meeting that the Chairmen of both scrutiny panels would find a way forward to select the 5 members – Councillor Woolf advised that the membership would consist of the two Chairmen (both himself and Councillor Alcock), a member from each Panel that sat on only the one Panel (this was confirmed as Councillor Wilkinson on PMP and Councillor Biggadike on PDP), and the fifth member who sat on both Panels.  Both Councillors Walsh and Redgate sat on both Panels, and following a vote, Councillor Redgate became the final member of the Task Group.   The membership of the South Holland Centre Task Group was therefore confirmed as Councillors Alcock, Woolf, Biggadike, Wilkinson and Redgate.

AGREED:

That the Work Programme be noted