Issue - meetings

To recommend that a drawdown of up to £10,000 be made from Spalding Special Expenses Reserve, to be used toward an event for Spalding residents to celebrate the Coronation of King Charles III (report of the Spalding Town Forum enclosed).

Consideration was given to the report of the Spalding Town Forum which requested a drawdown of up to £10,000 be made from Spalding Special Expenses Reserve, to be used toward an event for Spalding residents to celebrate the Coronation of King Charles III.

The Portfolio Holder for Environmental Services, and Chairman of the Spalding Town Forum, presented the report.  He advised that the Vice Chairman of Spalding Town Forum, Councillor Gibson, was coordinating arrangements.  These arrangements would be combined with the market being held on the day.

In addition to the £10,000 detailed within the report, the Cabinet was also requested to consider a further contingency of £1,000 be made available, should it be required.

The following points were raised:

·       Coronation events were also being arranged at Ayscoughfee – were the Communities Team being liaised with to ensure the success of both events?

o   It was confirmed that the events at Aysoughfee were taking place on the Sunday.  The Communities Team were working with other community groups.  There was also liaison regarding the events on both days.  The work being undertaken by the Communities Team was acknowledged.

DECISION:

1)    That a drawdown for an amount of up to £10,000 from Spalding Special Expenses Reserves be agreed, to fund an event for the residents of Spalding to celebrate the Coronation of King Charles III; and

2)    That an additional £1,000 contingency amount be agreed, to be made available if required.

(Other options considered:

·       Do Nothing – a drawdown from Spalding Special Expenses reserves would not be made and an alternative funding source would need to be found to fund an event for the residents of Spalding;

·       A lesser amount be drawn down from Spalding Special Expenses reserves;

Reasons for decision:

To enable an event to be held to celebrate the Coronation of King Charles III, as Spalding does not have its own Parish/Town Council).