Issue - meetings

To seek Cabinet’s approval for the proposed ICT Policies for Officers and Members (report of the Assistant Director – Corporate enclosed).

Consideration was given to the report of the Assistant Director – Corporate which sought Cabinet’s approval for the proposed ICT Policies for Officers and Members.

In the absence of the Portfolio Holder – Corporate and Communications, the Leader presented the report.

SHDC’s ICT Policies were due for refresh.  The policies were last refreshed in 2022 and since that time the ICT landscape had changed, meaning the policies needed to be updated to reflect the latest technological advances, user requirements and security threats.

The key changes to each policy were detailed within the report.

DECISION:

That the policies set out in the report be approved.

(Other options considered:

·       None – the existing ICT policy set required review.

Reasons for decision:

·       To ensure that the Council had robust and effective ICT policies in place.)

To seek the Policy Development Panel’s views on the proposed ICT Policies for Officers and Members (report of the Assistant Director – Corporate enclosed).

Consideration was given to the report of the Assistant Director – Corporate which sought the Policy Development Panel’s views on the proposed ICT policies for officers and members.

The Business Intelligence and Change Manager introduced the report and highlighted the following points:

• The policies were previously refreshed in 2022 after the formation of the S&ELCP;
• Policies included in the review exercise were appended in full, as follows:
  • ICT Acceptable Use Policy - Officers at Appendix A;
  • Removable Media Policy at Appendix B
  • Third Party Access Policy at Appendix C
  • Systems Acquisition, Development and Deployment Policy at Appendix D; and
  • ICT Acceptable Use Policy – Members at Appendix E;
• Changes to each policy were listed within the covering report with the most notable change being the splitting of the Acceptable Use Policy between members and officers.

Members considered the report and made the following comments:

·       Members referred to the ‘storing of data’ and asked whether data should be stored on their device or the cloud (Office 360).

o   The Business Intelligence and Change Manager would check with ICT colleagues for a formal response however it was noted that information stored on a lost device could not be retrieved if it had not been backed-up to the cloud.

·       Members stated that they were happy with the report as written.

AGREED:

That after consideration of the report, the comments of the Panel be noted.