To set out the Work Programme of the Performance Monitoring Panel, and identify and prioritise any issues to be included in the 2015/16 Work Programme (report of the Democratic Services and Legal Manager enclosed)
Consideration was given to the report of the Democratic Services and Legal Manager which set out the Work Programme of the Performance Monitoring Panel. The Work Programme consisted of two separate sections, the first setting out the dates of the future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel.
As this was the first meeting of the municipal year, councillors were invited to give consideration to any new issues that they wished to address over the forthcoming year. This was in addition to the regular performance monitoring reports, following up progress on previous task group recommendations and any other items of business that may be dealt with under the Panel’s remit.
The following issues were raised:
· Biennial Review of Implemented Planning Decisions – it was felt that this would be a useful process for new members however, it should be delayed and undertaken during the spring of 2016. A process to undertake the review should be drawn up and then agreed by the Chairman;
· Future reports on progress of the restructure of the CSU – in view of the fact that there were a number of new councillors on the Panel, it was agreed that the recommendations of the CSU Task Group be circulated. Performance at the CSU had improved, and the Panel, through the CSU Task Group, had assisted in this. Councillors were advised that the CSU General Manager had left and it was therefore requested that the new manager provide an update on progress to the Panel meeting in December 2015;
· The Panel discussed a number of issues concerning procurement / tendering, particularly in relation to the CSU. It was agreed that this could be an area for a task group to examine however, in the first instance, and officer and the relevant Portfolio Holder would be invited to the next meeting to ascertain the current position;
· Bandstand and aviary at Ayscoughfee Gardens – Councillors asked what the position was with regard to these projects. Questions had not been answered, and no update had been received by the Spalding Town Forum. Councillors re-iterated the point that these projects should be delivered for the amount of money agreed. An update to all councillors was requested.
· Could the Panel be involved with regard to the development of apprenticeships in conjunction with Boston College? It was felt that this was an area of work more suited to the Policy Development Panel. The Public Protection Manager advised that he and the Executive Director of Commissioning and Governance were due to meet a representative from Boston College. It was agreed that an update on progress be provided to Councillor McLean, who had initially raised this issue;
· Gypsy and Traveller sites – Issues regarding the site in Spalding had been during discussion of the previous minutes earlier in the meeting. It had been agreed that a task group could be set up if matters did not progress quickly enough. ... view the full minutes text for item 9