Agenda and minutes

South Holland District Council
Wednesday, 11th July, 2018 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Gregory Watkinson  01775 764599

Items
No. Item

18.

Minutes pdf icon PDF 82 KB

To sign as a correct record the minutes of the meeting held on 16 May 2018 (copy enclosed).

Minutes:

Consideration was given to the minutes of the Annual Meeting of South Holland District Council held on 16 May 2018.

 

DECISION:

The minutes were signed as a correct record.

19.

Declaration of Interests.

(Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)

Minutes:

There were none.

20.

Chairman's Announcements.

Minutes:

It was with great regret that the Chairman announced that Greg Turner, an employee of the council, had sadly passed away. On behalf of the Council, the Chairman passed on the Council’s thoughts and sincerest condolences to his family and friends.

 

The Chairman announced the news that the Chairman of the Council, Councillor Grocock, had recently fallen ill and been taken to hospital. On behalf of the Council, the Chairman passed on the Council’s best wishes and hopes of a speedy recovery.

21.

Announcements by Leader and Members of the Cabinet.

Minutes:

There were none.

22.

Questions asked on notice under Standing Order 6

Minutes:

There were none.

23.

Questions asked without notice under Standing Order 7

Minutes:

Question to: Councillor Gambba-Jones

Question from: Councillor Newton

Subject: On the subject ofparking meters in the Vine Street Car Park, Councillor Newton asked (i) what the full revenue implications were from the loss of the previous meter; (ii) when and by whom the decision had been taken to make new meters card-only machines; and (iii) whether customers’ bank details would be safe.

 

Councillor Gambba-Jones stated that it was difficult to provide a figure as losses were ongoing until the machine was replaced. However, the previous year’s taking from the machine was £45,000. It was further stated that the decision to procure card-only machines had been contained in the transformation programme which had been to Cabinet and Full Council. Councillor Gambba-Jones then stated that there was no reason to believe that the card-readers would be any less secure than any other card reading device, but that there was a certain degree of responsibility on customers to ensure that they were careful with their bank details.

 

 

Question to: Councillor Porter

Question from: Councillor Brewis

Subject: At theLGA conference, Councillor Brewis had directed a question to the Right Honourable Vince Cable (MP) on the unfairness of rural funding, but had received no clear answer.

 

Councillor Porter responded that Vince Cable was unable to give a full answer to the question but there was a fairer funding review ongoing and the Council was awaiting the outcome.

 

 

 

24.

Committee Minutes pdf icon PDF 94 KB

To receive the minutes of the following Committees and Panels:-

Additional documents:

Minutes:

Licensing Committee 19 April 2018

 

DECISION:

That the minutes be received

 

Committee of the Licensing Authority 19 April 2018

 

DECISION:

That the minutes be received

 

Joint Performance Monitoring Panel and Policy Development Panel 24 April 2018

 

DECISION:

That the minutes be received

 

Policy Development Panel 1 May 2018

 

DECISION:

That the minutes be received

 

Performance Monitoring Panel 2 May 2018

 

DECISION:

That the minutes be received

 

Planning Committee 9 May 2018

 

DECISION:

That the minutes be received

 

Governance and Audit 24 May 2018

 

DECISION:

That the minutes be received

 

Planning Committee 13 June 2018

 

DECISION:

That the minutes be received

 

 

 

 

 

25.

Report from Cabinet meeting held on 29 May 2018 pdf icon PDF 75 KB

To consider any recommendations of the Cabinet affecting the budget and policy framework (Report of the Cabinet enclosed).

 

Additional documents:

Minutes:

Consideration was given to the report of the Cabinet on the 2017/18 Financial Outturn.

                                         

The Portfolio Holder for Finance introduced the report and advised the Council that there was a £13,000 underspend. Public finances had continued to experience restraint, and this would likely continue.

 

The Portfolio Holder stressed the importance of building much needed homes and reminded members that this also resulted in an important revenue stream for the Council.

 

£41.7 million was held in investments, and £259,000 had been earned in interest.

 

Members stated that they felt that there had been some slippage on the delivery of houses and asked if there could not be a push to reduce this now. The Portfolio Holder for Finance responded that steps were being taken to improve delivery of houses and that improvements were already being felt.

 

DECISION:

 

a)    That the 2017/18 Financial Outturn report to Cabinet and Appendix A be noted;

 

b)    That the contributions to and use of reserves be agreed in line with paragraph 5.5 and Appendix A, Tables 4 and 5 of that report; and

 

c)    That the net General Fund underspend of £13,505 be transferred to the Council Tax Reserve.

26.

Key Decision Plan pdf icon PDF 145 KB

To receive the current Key Decision Plan (copy enclosed).

Minutes:

Consideration was given to the Key Decision Plan.

 

DECISION:

 

That the Key Decision Plan be received.

27.

Annual Treasury Management Review 2017/18 pdf icon PDF 363 KB

To consider the Annual Treasury Management Review for 2017-18.

Minutes:

Consideration was given to the report of the Executive Director – Commercialisation (S151) which set out the Annual Treasury Management Review 2017/18. It was one of a number of annual treasury management reports which were scrutinised by the Governance and Audit Committee prior to submission to Council.

 

The Portfolio Holder for Finance introduced the report which included a summary of financial activity including investments. The Portfolio Holder reminded members that the Council’s investment in Welland Homes was now included in the list.

 

Members asked about the difference in budgeted and actual Capital Financial Requirement (CFR) figures and why exactly the difference existed. It was agreed that a response to this question would be circulated in the days following the meeting. (Please note the response attached to the end of these minutes)

 

DECISION:

 

That the Council receives and approves the Annual Treasury Management Review 2017/18 as required by the Local Government Act 2003

 

28.

Nominations for Committees and other Seats and Proposed Changes to the Constitution.

To receive, from political groups, nominations for any changes to Committees and other seats and to consider any proposed changes to the Constitution.

Minutes:

Licensing Committee and Committee of the Licensing Authority – Councillor Carter was stepping down from the position of Vice Chairman, and the Council agreed that  Councillor Tyrrell be appointed in Councillor Carter’s place.

 

Performance Monitoring Panel – Councillor Carter was being replaced by Councillor Grocock

 

Governance and Audit – Councillor Carter was being replaced by Councillor Harrison

 

Standards Panel – Councillor Astill was being appointed to the standards panel to fill a Conservative vacancy

 

 

29.

Any other items which the Chairman decides are urgent

 

 

NOTE:            No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the items(s) should be considered as a matter of urgency.

Minutes:

There were none.

30.

Exclusion of the Press and Public

To consider resolving that, under section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12 (A) of the Act.

 

Minutes:

It was agreed that there was no need to exclude the press and public because the proposed exempt item was discussed and agreed under Agenda Item 2 without a need to exempt the press and public.

31.

Restricted Minute

To consider the restricted minutes of the meeting of South Holland District Council held on 16 May 2018 (copy enclosed).

Minutes:

The exempt minutes of the meeting of South Holland District Council held on 16 May 2018 were agreed as a correct record under Agenda Item 2 without a need to exclude the press and public

 

NOTE:

With reference to minute number 27, please find set out below the answer to the question raised:

 

The Capital Finance Requirement (CFR) will only increase where there is capital expenditure that is unfinanced. For SHDC, loans to Welland Homes are the only unfinanced capital expenditure, therefore the difference between budgeted and actual figures on the CFR is the difference between budgeted and actual loans to Welland Homes.