Agenda and minutes

South Holland District Council
Wednesday, 28th November, 2018 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Gregory Watkinson  01775 764599

Items
No. Item

49.

Minutes pdf icon PDF 86 KB

To sign as a correct record the minutes of the meeting held on 12 September 2018 (copy enclosed).

Minutes:

Consideration was given to the minutes of the previous meeting of South Holland District Council which was held on 12 September 2018.

 

AGREED:

 

That the minutes be agreed as a correct record

50.

Declaration of Interests.

(Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)

Minutes:

There were none

51.

Chairman's Announcements.

Minutes:

The Chairman read the results of Spalding in Bloom which had been provided by Councillor Newton.

52.

Announcements by Leader and Members of the Cabinet.

Minutes:

There were none.

53.

Questions asked on notice under Standing Order 6

Minutes:

The following question was received from Councillor Foyster:

 

Hallgate play area, Holbeach.

You will be aware that Holbeach is very short of green spaces, public leisure facilities and exercise areas. This needs correcting now, even before the proposed huge new residential developments arrive.   About 18 months ago a Holbeach local fundraising charity, friends of Holbech Parks, who work closely with the Parish Council, approached SHDC regarding the installation of new play equipment in the Hallgate play area.

Since that time there have been various exchanges of correspondence and site meetings with officers, culminating in a proposal for SHDC to lease the area to the Parish Council for a minimum of 15 years, Parish would then take over maintenance of the site and any new equipment installed in it.  Last summer the Parish were also told that 106 funding could be provided to help with equipment costs.

There appears to be little progress towards any lease.  This is highly unsatisfactory and if it indicates the speed with which the council handles such requests from local groups or parish councils, it does not say much for the efficiency of the council and it's not surprising that such local initiatives appear infrequent. 

Please explain the extraordinary delay in dealing with a relatively straightforward request, advise when Holbeach may expect an outcome and explain any policy issues that may be affecting the proposal. If officers are unable to agree a satisfactory deal very soon the Parish Council and the funding group will consider withdrawing from negotiations, the charity, parish councillors and our own parish officers have already wasted far too much time on this matter.

Paul Foyster. Holbeach Town Ward.”

 

The Portfolio Holder for Housing and Health has provided the following response:

Following an approach by the parish, officers have been in discussions with Holbeach Parish Council concerning the potential for the installation of play equipment in the Hall Hill Road area of the town. 

These initial discussions have focused on matters including the potential long-term leasing of council owned land to a third party. 

Prior to making a long-term commitment concerning a council asset, such as the granting of a lease, it is standard practice for the council to give consideration to the potential short, medium and long term implications of such a decision. 

Consequently, ahead of making any long term decisions, officers within the council’s strategic property team are exploring the potential future operational and strategic value of the site to the council. This work is underway and will be concluded by the end of February.

 

54.

Questions asked without notice under Standing Order 7

Minutes:

Question to: Portfolio Holder for Communities and Facilities, Councillor Taylor

Question from: CouncillorFoyster

Topic: Remedial works for SHC

 

Councillor Foyster asked when the final figures for the cost of remedial works on the South Holland Centre would be provided. Councillor Taylor responded that he had already provided an answer but could send him an additional one

 

Question to: The Leader, Lord Porter

Question from: CouncillorBrewis

Topic: Drainage Board Special interest group

 

Councillor Brewis wanted to know if the authority was any closer to having a group Drainage Board Special Interest Group created. The Leader responded that 10 signatures from separate Councils were required to create a Special Interest Group, and until that moment, a group could not beformed.

 

Question to: Deputy Leader and Portfolio Holder for Strategy, Governance and Transformation, Councillor Chandler

Question from: Councillor Biggadike

Topic: Chocolate Liqueur Licensing rules

 

Councillor Biggadike stated that he had seen chocolate liquors being sold in local shops and asked if they required a license. Councillor Chandler deferred to The Licensing and Business Support Manager who responded that it would depend on the alcohol content of the liquers.

 

Question to: Portfolio Holder for Place, Councillor Gambba-Jones

Question from: Councillor Biggadike

Topic: Low Lane, Holbeach

 

Councillor Biggadike stated that he was aware that one side of Low Lane in Holbeach had been renamed. The Portfolio Holder for Place stated that developers were not allowed to rename roads as they pleased, but that he had not been notified of this change. He stated that an investigation could take place by the Planning Team if Councillor Biggadike raised the matter with them.

 

 

55.

Committee Minutes pdf icon PDF 105 KB

To receive the minutes of the following Committees and Panels:-

Additional documents:

Minutes:

Governance and Audit Committee – 26 July 2018

 

DECISION:

That the minutes be received

 

Performance Monitoring Panel - 31 July 2018

 

DECISION:

That the minutes be received

 

Planning Committee – 5 September 2018

 

DECISION:

That the minutes be received

 

Policy Development Panel – 19 September 2018

 

DECISION:

That the minutes be received

 

Performance Monitoring Panel – 26 September 2018

 

DECISION:

That the minutes be received

 

Special Meeting of the Licensing Committee – 1 October 2018

 

DECISION:

That the minutes be received

 

Joint Performance Monitoring Panel and Policy Development Panel  - 4 October 2018

 

DECISION:

That the minutes be received

 

Planning Committee - 10 October 2018

 

DECISION:

That the minutes be received

 

Governance and Audit Committee - 18 October 2018

 

DECISION:

That the minutes be received

 

 

 

 

 

 

 

 

56.

Report from Cabinet meeting held on 20 November 2018 pdf icon PDF 83 KB

To consider any recommendations of the Cabinet affecting the budget and policy framework (report of the Cabinet enclosed).

 

Additional documents:

Minutes:

Consideration was given to the Report of Cabinet which sought approval for recommendations of the Cabinet in respect of;

 

a)    Local Council Tax Support Scheme 2019/20 (Cabinet minute 45/18) (Cabinet agenda item 12)

 

b)    Finance Report Quarter 2 2018-19 (Cabinet minute 46/18) (Cabinet agenda item 13)

 

 

Local Council Tax Support Scheme

 

The Portfolio Holder for finance introduced the scheme which was in line with changes made by DWP and introduced a new category for care leavers aged 18-21.

 

A consultation exercise had taken place between 14 September and 2 November, the result of which had been largely positive and was set out in the Cabinet report.

 

The Portfolio Holder for Finance felt that the introduction of Universal credit would make changes necessary in the future

 

Finance Report Quarter 2 2018-19

 

The Portfolio Holder for finance introduced the report and asked members to note the following:

 

The General fund was forecasted to have an underspend of £290,000 by the end of the year.

 

The Housing Revenue Account had a forecasted reduction of £87,000 in its surplus budget.

 

The Housing Revenue Account general reserve had increased from £12.8 million to £15.8 million.

 

It was proposed in the report that the Council buys 12 CSU vehicles.

 

DECISION:

 

a)    Local Council Tax Support Scheme

 

1.    That the current Council Tax Support Scheme be continued for 2019/20 with uprating in line with the DWP’s annual update of allowances and premiums for housing benefit.

 

2.    That a new class for Care Leavers, aged 18-21 years be introduced.

 

3.    That delegated authority to the Executive Director Commercialisation, in consultation with the Portfolio Holder for Finance be agreed, to approve the final scheme policy in line with the report.

 

b)    Finance Report Quarter 2 2018-19

 

4.    That the HRA Capital Programme be increased by £260,000 to the Major Repairs Service.

57.

Key Decision Plan pdf icon PDF 127 KB

To receive the current Key Decision Plan (copy enclosed).

Minutes:

Consideration was given to the Key Decision Plan.

 

DECISION:

 

That the Key Decision Plan be received.

58.

External Funding Officer pdf icon PDF 87 KB

To consider approving the creation of a new shared External Funding Officer post (Report of the Deputy Leader enclosed).

Minutes:

Consideration was given to the report of the Deputy Leader which sought the Council’s agreement to create a shared External Funding Officer post as a means of supporting the council’s activity in relation to identifying, applying for and securing external funding to support delivery of Key Council Objectives.

 

The Portfolio Holder for Strategy, Governance and Transformation presented the report on behalf of the Portfolio Holder for Growth and Commercialisation. He stated that the Council was committed to delivering the corporate plan which supported local communities.

 

Members asked whether the proposed salary would be sufficient to attract suitable candidates and whether the post was suitable to be shared. The Portfolio Holder for Strategy, Governance and Transformation was confident that both the budgeted remuneration figures and the decision to have the post be shared, were appropriate.

 

The Portfolio Holder for Strategy, Governance and Transformation reported that performance would be measured and would likely also be reported to scrutiny.

 

Members agreed that the additional resource was needed, but paid tribute to the success of existing officers who had already been very successful in securing grant funds.

 

DECISION:

 

That members approve the creation of a new shared External Funding Officer post.

59.

Gambling Act Statement of Principles pdf icon PDF 69 KB

To consider the revised Gambling Policy (Statement of Principles) as shown at Appendix A of the report (report of the Portfolio Holder for Public Protection enclosed).

Additional documents:

Minutes:

Consideration was given to the report of the Portfolio Holder for Public Protection which sought approval of the draft revised Gambling Policy (Statement of Principles). The draft Policy had been through a process of consultation, the results of which were set out in the report..

 

The Portfolio Holder for Strategy, Governance and Transformation stated that the update covered safeguarding in greater detail and also was in line with legislative changes.

 

DECISION:

 

That Council approve the revised Gambling Policy (Statement of Principles) as shown at Appendix A of the report.

60.

Overview and Scrutiny Annual Report 2017-2018 pdf icon PDF 1001 KB

To receive the Overview and Scrutiny Annual Report 2017-2018 (the report is enclosed and will be published in leaflet format).

Minutes:

Consideration was given to the report of the Performance Monitoring Panel and the Policy Development Panel which updated members on the work of both scrutiny panels throughout 2017-2018.

 

The Chairmen of both the Performance Monitoring Panel and the Policy Development Panel offered their thanks to all those who had supported the panels over the last year.

 

DECISION:

 

That the Overview and Scrutiny Annual Report 2017-2018 be received.

61.

Governance and Audit Committee Annual Report 2017-2018 pdf icon PDF 1 MB

To receive the Governance and Audit Committee Annual Report 2017-2018 (the report is enclosed and will be published in leaflet format).

 

Minutes:

Consideration was given to the report of the Governance and Audit Committee which updated members on the work of the Governance and Audit Committee throughout 2017-2018.

 

The Chairman of the Governance and Audit Committee wished to thank those who had supported the committee in the previous year.

 

DECISION:

 

That the Governance and Audit Committee Annual Report 2017-2018 be received.

 

62.

Mid Term Treasury Report 2018/19 pdf icon PDF 66 KB

To provide an update of the treasury management position of the Council as at 30 September 2018 (report of the Executive Director for Commercialisation (S151) enclosed).

Additional documents:

Minutes:

Consideration was given to the report of the Executive Director Commercialisation (S151) which provided the Council with an update of the treasury management position of the Council as at 30 September 2018.

 

The Portfolio Holder for Finance introduced the report and stated that no major concerns were highlighted. Budget investment return for 18/19 was £250,000, but by the end of the year it would be £367,000.

 

DECISION:

 

That the Council receives and approves the Mid Term Treasury Report 2018/19, the economic update from Link Asset Services at Appendix A and the treasury activity as detailed in Appendix B as required by the CIPFA Code of Practice on Treasury Management 2017.

63.

Reports from Outside Bodies pdf icon PDF 64 KB

Health Scrutiny Committee for Lincolnshire – 14 November 2018

(Report of Councillor Brewis enclosed)

Minutes:

Consideration was given to the report of Councillor Brewis which updated the Council after the latest meeting of the Health Scrutiny for Lincolnshire Committee, and also to seek approval from members for a letter of protest to be written in respect of the omission from reports of the Lincolnshire East Clinical Commission Group of any provision east of Stamford or South of Boston.

 

Councillor Brewis stated that the most recent meeting was concerning to him, in that it did not make provision for the South Holland Area

 

Members stated were concerned that the survey sent to all Spalding residents about the closing of the Pennygate surgery appeared to be leading. Members noted that they could write to their health representative on this matter.

 

DECISION:

 

That, in relation to Section 2.1 of the report, the Council write in protest of the omission from reports of the Lincolnshire East Clinical Commission Group of any provision east of Stamford or South of Boston, concerning urgent treatment and emergency care.

64.

Nominations for Committees and other Seats and Proposed Changes to the Constitution.

To receive, from political groups, nominations for any changes to Committees and other seats and to consider any proposed changes to the Constitution.

Minutes:

There were none

65.

Any other items which the Chairman decides are urgent

 

 

NOTE:            No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the items(s) should be considered as a matter of urgency.

Minutes:

There were none

66.

Exclusion of the Press and Public

To consider resolving that, under section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2 and 3 of Schedule 12 (A) of the Act.

 

Minutes:

DECISION:

 

That, under section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2 and 3 of Schedule 12 (A) of the Act.

 

67.

Award of Leisure Management Contract

To consider an award of contract for the operation and management of the Castle Sports Complex, Spalding and Peele Leisure Centre, Long Sutton (report of the Deputy Leader and the Portfolio Holder for Communities and Facilities enclosed).

Minutes:

Consideration was given to the report of the Deputy Leader and the Portfolio Holder for Communities and Facilities which proposed the awarding of a contract for the operation and management of the Castle Sports Complex, Spalding and Peele Leisure Centre, Long Sutton.

 

DECISION:

 

In advance of a formal Leader decision to award the Leisure Management Contract, Full Council approves the reccomendations as detailed in the report.