Annual Meeting - Please note that this agenda was republished on 14 May 2019 to accomodate an additional item of business at agenda item 5 and the reports marked to follow at agenda items 13 and 14, South Holland District Council
Wednesday, 15th May, 2019 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Gregory Watkinson  01775 764599

No. Item


Election of a Chairman

The Chairman / Monitoring Officer will invite nominations for the election of a Chairman for the ensuing year.  A Chairman will then be elected and sign the declaration of acceptance of office.



Election of a Vice-Chairman

The Chairman will invite nominations for the election of a Vice-Chairman.


Apologies for absence.


Minutes pdf icon PDF 89 KB

To sign as a correct record the minutes of the meeting held on 27 March 2019 (copy enclosed).


Election of Leader of the Council

To elect a Leader for the four year period ending at Annual Council in 2023 following the District Elections.


Declaration of Interests.

(Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)


Chairman's Announcements.


Announcements by Leader and Members of the Cabinet.


Questions asked on notice under Standing Order 6


Questions asked without notice under Standing Order 7


Committee Minutes

To receive the minutes of the following Committees and Panels:-


Policy Development Panel - 5 March 2019 pdf icon PDF 68 KB


Planning Committee - 13 March 2019 pdf icon PDF 83 KB


Governance & Audit - 14 March 2019 pdf icon PDF 93 KB


Performance Monitoring Panel - 20 March 2019 pdf icon PDF 70 KB


Standards Panel - 3 April 2019 pdf icon PDF 53 KB


Planning Committee - 10 April 2019 pdf icon PDF 75 KB


Key Decision Plan pdf icon PDF 129 KB

To receive the current Key Decision Plan (copy enclosed).


Political Group Regulations - Committee Seats Review and Appointments to Committees pdf icon PDF 94 KB

To confirm, in accordance with the Local Government (Committees and Political Groups) Regulations 1990, and appointments to Committees (Report of the Executive Director – Strategy and Governance (Monitoring Officer) copy enclosed).


Appointment of Councillors to Outside Bodies pdf icon PDF 68 KB

To consider the benefits of making appointments to outside bodies that are now due and to make such appointments as deemed appropriate for the period 2019-2023 (Report of the Executive Director – Strategy and Governance (Monitoring Officer) copy enclosed).

Additional documents:


Reports from Outside Bodies

To note the following reports from outside bodies:-



Health Scrutiny for Lincolnshire Committee - March 2019 pdf icon PDF 64 KB

(Report of Councillor Brewis enclosed)


Lincolnshire County Council Flood and Drainage Management Committee update pdf icon PDF 50 KB

(Report of Councillor Biggadike enclosed)


Nominations for Committees and other Seats and Proposed Changes to the Constitution.

To receive, from political groups, nominations for any changes to Committees and other seats and to consider any proposed changes to the Constitution.


Any other items which the Chairman decides are urgent



NOTE:            No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the items(s) should be considered as a matter of urgency.


Exclusion of the Press and Public

To consider resolving that, under section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12 (A) of the Act.



Restricted Minute

To consider the restricted minutes of the meeting of the South Holland District Council held on 27 March 2019 (Copy enclosed)