Agenda and minutes

Extraordinary Meeting, South Holland District Council
Thursday, 8th March, 2018 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Lynn Eldred  01775 764626

Items
No. Item

90.

Minute's Silence

Minutes:

The Chairman announced the sad news that Councillor Robert Clark had passed away on 31st January 2018 aged 76. Councillor Clark had served as a Councillor since his election in 2007 to the Donnington, Quadring and Gosberton ward. He also served as Chairman of the Council between 2013 and 2015. He was a well-loved and highly respected member of the Council who served his community with pride.

 

The Chairman also announced the death of former Councillor Eric Davies who passed away on 29th January 2018 aged 84.  Councillor  Davies represented the Spalding St Pauls Ward from 1991-1999 and 2003-2007.

 

Councillors held a minute’s silence in memory of Councillor Robert Clark and Former Councillor Eric Davies.

 

91.

Minutes pdf icon PDF 95 KB

To sign as a correct record the minutes of the meeting held on 17 January 2018 (copy enclosed).

Minutes:

The Council considered the minutes of the meeting held on 17 January 2018.

 

DECISION:

 

The minutes were agreed as a correct record

 

92.

Declaration of Interests.

(Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)

Minutes:

With regard agenda item 9 ‘Report from the Cabinet meeting held on 13 February 2018’ Councillors Alcock, Ashby, Booth, Coupland, Drury and Sneath informed the Council that they did not have a Disclosable Pecuniary Interest but in the interests of transparency they wished to declare that they were Directors of Welland Homes.

93.

Chairman's Announcements.

Minutes:

As a result of the extreme weather in the previous week, the Chairman’s reception had been rescheduled to 27th April 2018.

 

The Chairman paid tribute to the hard work and results achieved by everyone involved in the WW2 memorial charity.

 

The Bakkavor fun days were announced as 14th & 15th July. Members were invited to attend.

 

 

94.

Announcements by Leader and Members of the Cabinet.

Minutes:

The Leader thanked staff for their hard work during the severe weather conditions in the previous week. Staff had worked hard to keep services operating in very difficult circumstances.

 

The Leader reported that the Government had announced the results of the Housing Infrastructure bids – South Holland had been successful in securing £12 million. that the Leader paid tribute to the hard work of all those involved in the bid.

 

Councillor Lawton reported that, during the severe weather, the Council had implemented its emergency protocols and had assisted four individuals who had been sleeping rough.

95.

Questions asked on notice under Standing Order 6

Minutes:

There were no questions asked under Standing Order 6.

 

96.

Questions asked without notice under Standing Order 7

Minutes:

Question to:                 Councillor Worth

Question from:             Councillor Alcock

Subject:                        Bull and Monkey Pub

 

Councillor Alcock asked Councillor Worth if he could provide an update on the status of the Bull and Monkey former public house.  Councillor Porter responded that, whilst the Council would have preferred to force the sale of the site, this had become impossible because the owners had repaid the clean-up debts that the Council had secured against the site. However, in agreeing a court order to bring the proceedings to an end, the owners had agreed to the Council’s request that the property be cleaned up, fenced and secured within three months.

 

 

 

97.

Committee Minutes pdf icon PDF 90 KB

To receive the minutes of the following Committees and Panels:-

Additional documents:

Minutes:

Planning Committee

 

Consideration was given to the minutes of the meeting of the Planning Committee held on 10 January 2018.

 

DECISION

 

Agreed that the minutes be received.

 

Governance and Audit Committee

 

Consideration was given to the minutes of the meeting of Governance & Audit Committee held on 16 January 2018

 

DECISION

 

Agreed that the minutes be received.

 

Joint Performance Monitoring Panel and Policy Development Panel

 

Consideration was given to the minutes of the meeting of the Joint Performance Monitoring Panel and Policy Development Panel held on 25 January 2018.

 

DECISION

 

Agreed that the minutes be received.

 

Performance Monitoring Panel

 

Consideration was given to the minutes of the meeting of the Performance Monitoring Panel held on 6 February 2018.

 

DECISION

 

Agreed that the minutes be received.

 

Planning Committee

 

Consideration was given to the minutes of the meeting of the Planning Committee held on 7 February 2018 were considered.

 

DECSION:

 

Agreed that the minutes be received.

 

98.

Report from the Cabinet meeting held on 13 February 2018 pdf icon PDF 78 KB

To consider any recommendations of the Cabinet affecting the budget and policy framework (Report of the Cabinet is enclosed).

 

(Please note that some appendices associated with this report are not for publication by virtue of paragraph 3 (information relating to any individual, information which is likely  to reveal the identity of an individual and information relating to the financial or business affairs of any particular person (including the authority holding that information)) in Part 1 of Schedule 12a of the Local Government Act 1972, and are therefore attached at agenda item 23).

Additional documents:

Minutes:

The Council considered the report of the meeting of the Cabinet held on 13 February 2018 which enclosed the following reports:

 

  • Leader and Executive Director – Commercialisation on the Quarter 3 forecast of the full year financial position of the Council
  • Portfolio Holder for Finance and Executive Director Commercialisation on updates to the Welland Home Business Plan

 

The Portfolio Holder – Finance stated that the present position of the authority was that the balance was moving in the correct direction and that this was in accordance with previous forecasts.

 

It was also noted that the increase in Stamp Duty had caused an increase in revenue and that the costs involved with procuring 60 houses were forecasted at £8.7 million.

 

DECISION 

 

A)   Q3 Finance Report 2017-2018

a)    That the use of reserves as set out in Paragraph 2.4.2 of the report to Cabinet be approved; and

b)    That the necessary revision to the capital programme as part of the 2018-19 budget report be approved

 

B)   Welland Homes Business Plan Update

c)    That the amendment to the Welland Homes Business Plan be approved, and that the capital programme, included as Appendix E to the draft Budget, Medium Term Plan and Capital Strategy Report to Council on 8 March 2018, and considered at Item 7 of the Cabinet agenda, be amended to reflect the amended programme set out in paragraph 1.18 of the report before Cabinet at item 10 of the agenda.

d)    That the delegated authority, granted by Council on 25 March 2015, to the Executive Director – Commercialisation (the S151 Officer), to approve the final mix of use of reserves and borrowing in line with the business plan and Council Treasury Management Strategy, be reaffirmed.

99.

Key Decision Plan pdf icon PDF 126 KB

To receive the current Key Decision Plan (copy enclosed).

Minutes:

Consideration was given to the Key Decision Plan.

 

DECISION:

 

That the Key Decision Plan be noted

 

 

 

100.

Budget, Medium Term Plan and Capital Strategy 2018-19 pdf icon PDF 132 KB

To approve the General Fund and Housing Revenue Account 2018-19 revenue and capital estimates and the Financial Medium Term Plan (report of the Portfolio Holder for Finance and the Executive Director Commercialisation (S.151) is enclosed).

 

(Please note that in accordance with The Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, a recorded vote will be taken on recommendations concerning Draft Budget, Medium Term Plan, Capital Strategy and Treasury Strategy.)

 

Additional documents:

Minutes:

The Council gave consideration to the report of the Portfolio Holder for Finance and the Executive Director Commercialisation.

 

Members were asked to consider an additional appendix to the report (Appendix E) which was provided at the meeting.

 

The Portfolio Holder – Finance introduced the report and stated that the Authority was in a strong financial position, therefore, it was noted that no cuts were proposed to the budget.

 

DECISION:

 

That Council

 

A.   Approves the revenue estimates for the General Fund, Housing Revenue Account and Spalding Special Expenses for 2018-19 (as set out in Appendices A,B and C) and that the use of reserves set out in Appendix D be approved.

B.   Approves that Housing Revenue Account weekly dwelling rents reduce by 1% over the 2017-18 rent with effect from Monday 2nd April 2018. This is in line with current government guidelines and legislation.

C.   Approves that the fees and charges shown in Appendix H be approved for adoption from 1 April 2018

D.   Approves that the Council Tax for a Band A property in 2018-19 be set at £113.22, a £3.33 per annum increase on 2017-18 levels (band D £169.83, a £4.99 per annum increase on 2017-18 levels)

E.   Approves that the Spalding special expense for a Band A property be set at £15.99, £15.38 in 2017-18 (Band D £23.49, £23.07 in 2017-18).

F.    Approves the Medium Term Financial Plan (Appendices A and B)

G.   Approves the capital strategy and capital programme (Appendices E and F)

H.   Approves the Treasury Management Strategy, including the Minimum Revenue Provision

I.      policy and annual investment strategy (appendix G)

 

In accordance with the Local Authorities (Standing Orders)

(England) (Amendment) Regulations 2014 a recorded vote was

taken on the recommendations below (Draft Budget, Medium Term Plan and Capital Strategy). The vote was as follows:

 

 

 

 

 

 

 

 

 

For

against

abstain

Apologies/absent

Alcock

Aley

Ashby

Astill

Avery

Biggadike

Brewis

Carter

Casson

Coupland

Dark

Drury

Eldridge

Foyster

Grocock

Harrison

Johnson

Lawton

Porter

Reynolds

Seymour

Sneath

Taylor

Tyrrell

Whitbourn

Williams

Woolf

Worth

 

 

Tennant

McLean

Slade

King

Booth

Newton

Chandler

Gambba-Jones

 

 

 

 

 

 

 

 

101.

Council Tax 2018/19 pdf icon PDF 80 KB

To set the amounts of Council Tax applicable for 2018-19 for each valuation band and in each part of the district (report of the Portfolio Holder for Finance and Executive Director – Commercialisation is enclosed).

 

(Please note that in accordance with The Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, a recorded vote will be taken on recommendation 2.)

 

Additional documents:

Minutes:

Consideration was given to the report of the Portfolio Holder for Finance and/or Executive Director – Commercialisation to set the amounts of Council Tax applicable for 2018-19.

 

DECISION

 

1.    That Council approves that the charge to be levied on the Council Taxpayers of Spalding for services provided in their town (Spalding Special Estimates) will be £211,500 for 2018-19. This equates to a Band D equivalent charge of £23.49 (£23.07 for 2017-18), a 1.82% increase.

 

2.    That Council approves the formal Council Tax resolutions for 2018-19 as follows;

 

1. It is to be noted that on 13 December 2017 the Council calculated: -

 

(a)       the Council Tax Base 2018-19 for the District as 27,302 (item T in the formula in section 31B(3) of the Local Government Finance Act 1992, as amended) and;

 

(b)       Dwellings in those parts of the district to which a Parish precept relates as shown in Appendix B of the report.

 

2.         Calculate that the Council Tax requirement for the Council’s own purposes for 2018-19 (excluding Parish precepts and Spalding Special Expenses) is £4,636,700

 

 

3          That the following amounts be calculated by the Council for the year 2018-19 in accordance with Sections 31 to 36 of the Local Government Finance Act 1992 as amended (the Act): -

 

 

(a)

£40,716,549

 

being the aggregate of the amounts which the Council

estimates for the items set out in Section 31A(2) of the Act;

 

 

 

 

 

 

 

          (b)

£35,285,800

 

being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act;

 

 

 

 

 

 

 

           (c)

£5,430,749

 

being the amount by which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (item R in the formula in Section 31a (4) of the Act);

 

 

 

 

 

 

 

          (d)

£198.91

 

being the amount at 3(c) divided by the amount at 1(a) (item T), calculated by the Council, in accordance with Section 31B(1) of the Act, as the basic amount of Council Tax for the year (including Parish precepts);

 

 

 

 

 

 

 

          (e)

£794,049

being the aggregate amount of all special items (Parish precepts- excluding Spalding Special Expenses) referred to in Section 34(1) of the Act (see Appendix B of the report);

 

 

 

 

 

 

 

          (f)

£169.83

being the amount at 3(d) less the result given by dividing the amount at (e) by the amount at 1(a) calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of council tax for the year for dwellings in those parts of its areas to which no special item relates;

 

 

 

 

 

 

    (g)

The figures shown in Appendix C of the report, being the amounts given by adding to the amount at 3(f) the amounts of the special item or items relating to dwellings in those parts of the district divided in each case by the amount at 1(b), calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council  ...  view the full minutes text for item 101.

102.

Annual Refresh of the Corporate Plan 2018/19 pdf icon PDF 87 KB

Toseek the adoptionofthe CorporatePlanAnnualRefresh2018/19 by Counciland to provide an update on the achievements made against the corporate plan in the financial year 2017-18 (report of the Executive Director – Strategy and Governance is enclosed).

 

Additional documents:

Minutes:

Consideration was given to the report of the Executive Director of Strategy and Governance.

 

DECISION

 

1.    That the contents of the report be noted and that the Annual Corporate Plan Refresh 2018-19 is adopted by the Council.

103.

Gender Pay Gap Statement pdf icon PDF 71 KB

To seek approval of the Gender Pay Gap Statement (report of the Portfolio Holder  - Governance and Customer and Executive Manager People and Public Protection is enclosed).

 

Additional documents:

Minutes:

Consideration was given to the report of the Executive Manager – People and Public Protection and Portfolio Holder for Governance and Customer.

 

DECISION:

 

1.    That the Gender Pay Gap Statement be approved.

104.

Pay Policy Statement pdf icon PDF 60 KB

To seek approval of the Pay Policy Statement (report of the Executive Manager – People and Public Protection is enclosed).

 

Additional documents:

Minutes:

Consideration was given to the report of the Executive Manager – People and Public Protection.

 

DECISION

 

1.    That the Pay Policy Statement be approved

105.

Housing Development Staffing Resources pdf icon PDF 78 KB

To approve the recruitment of additional staffing resources to support the delivery of the current Housing Capital Programme (report of the Portfolio Holder for Housing and Executive Director – Commercialisation (S151) is enclosed).

 

Minutes:

Consideration was given to the report of the Portfolio Holder for Housing and the Executive Director – Commercialisation (S151)

 

DECISION

 

1.    That the posts of Housing Development Project Manager and Housing Development Technical Assistant be added to the Council’s staffing establishment.

2.    That the proposed resourcing proposal and funding arrangement in relation to housing development set out in Paragraph 1.5 of this report is approved.

106.

Governance and Audit Committee Annual Report 2016-2017 pdf icon PDF 1002 KB

To receive the Governance and Audit Committee Annual Report 2016-2017 (the report is enclosed and will be published in leaflet format).

 

Minutes:

Councillor Aley thanked all those involved in producing such a high quality document and one that was now being used by auditors as an example of best practice.

 

DECISION:

 

That the report be received.

 

 

107.

Overview and Scrutiny Annual Report 2016-2017 pdf icon PDF 1 MB

To receive the Overview and Scrutiny Annual Report 2016-2017 (the report is enclosed and will be published in leaflet format).

 

Minutes:

Councillor Alcock thanked all those involved and felt that the work would be of value to the authority.

 

Councillor Woolf echoed Councillor Alcock’s sentiments and paid tribute to the work of the Panel, which he was honoured to chair.

 

DECISION:

 

That the report be received.

108.

Reports from Councillors on Outside Bodies pdf icon PDF 60 KB

Additional documents:

Minutes:

North Level District Internal Drainage Board

 

Consideration was given to the report of Councillor Brewis.

 

DECISION

 

1.    That the report be noted

 

 

Health Scrutiny Committee for Lincolnshire

 

Consideration was given to the report of Councillor Brewis.

 

DECISION

 

1.    That the report be noted

 

109.

Nominations for Committees and other Seats and Proposed Changes to the Constitution.

To receive, from political groups, nominations for any changes to Committees and other seats and to consider any proposed changes to the Constitution.

Minutes:

Councillor Worth reminded Council that changes had been made to the terms of reference of the Joint Appointments and Disciplinary Panel, and recommended that relevant Group Leaders be authorised to notify the Democratic Services team of their changes to the membership in accordance with political balance rules.

 

Councillor Whitbourn was appointed to the vacant seat on the Licensing  Committee.

110.

Any other items which the Chairman decides are urgent

 

 

NOTE:            No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the items(s) should be considered as a matter of urgency.

Minutes:

None