Venue: Council Chamber, Council Offices, Priory Road, Spalding
Contact: Democratic Services 01775 764693
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To sign as a correct record the minutes of the meeting of the Performance Monitoring Panel held on 24 January 2023 (enclosed). Minutes: AGREED:
That the minutes of the Performance Monitoring Panel meeting held on 24 January 2023 be signed by the Chairman as a correct record. |
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An update on actions which arose at the 24 January 2023 Performance Monitoring Panel meeting including tracking of previous outstanding actions (enclosed).
Minutes: AGREED:
That the actions and responses be noted. |
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Declaration of Interests. Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a councillor is permitted to remain as a result of a grant of dispensation. Minutes: There were none. |
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Questions asked under Standing Order 6 Minutes: There were none. |
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Tracking of Recommendations To consider responses of the Cabinet to reports of the Panel. Minutes: There were none. |
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Items referred from the Policy Development Panel. Minutes: There were none. |
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To note the current Key Decision Plan Minutes: Consideration was given to the Key Decision Plan dated 6 March 2023.
AGREED:
That the Key Decision Plan be noted. |
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Q3 2022-2023 Performance Report PDF 347 KB To provide an update on how the Council is performing for the period 1st October 2022 to 31st December 2022 (report of the Assistant Director – Corporate enclosed).
Additional documents: Minutes: Consideration was given to the report of the Assistant Director – Corporate which provided the Panel with an update on how the Council had performed for the period 1 October 2022 to 31 December 2022.
The Business Intelligence and Change Manager introduced the report which provided an overview of how the Council was performing against its key performance indicators. Full details were provided at Appendix A.
The Business Intelligence and Change Manager outlined the following key points of the report: · Improvements in performance had been seen since Q2 but further progress was required in the following areas which were below target:
Members considered the report and made the following comments:
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Swimming Pool and Leisure Facilities Task Group update Q2 & Q3 2022/23 PDF 253 KB To provide the Panel with an update on Leisure Provision (report of the Assistant Director – Leisure and Culture enclosed). Additional documents: Minutes: Consideration was given to the report of the Assistant Director – Leisure and Culture which provided the Panel with an update on Leisure provision.
The Assistant Director – Leisure and Culture introduced the report which included the following main areas:
Members considered the report and made the following comments:
AGREED:
a) That after consideration of Q2 and Q3 2022/23 Swimming Pool and Leisure Facilities performance outcomes, the comments of the Panel be noted; and
b) That the approach taken to develop the future options and opportunities for leisure provision in South Holland be noted. |
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Sustainable Products Policy - Monitoring Measures PDF 208 KB To set out a package of monitoring measures to ensure successful implementation of the Sustainable Products Policy (report of the Assistant Director - Regulatory enclosed). Additional documents: Minutes: Consideration was given to the report of the Assistant Director – Regulatory which set out a package of monitoring measures to ensure successful implementation of the Sustainable Products Policy.
The report was introduced by the Climate Change and Environment Officer who outlined the background to the report and the monitoring measures that had been identified. Appendix A detailed the monitoring measures action plan.
Members considered the report and made the following comments:
§ the introduction of the new Procurement team from April 2023 would increase awareness of the Sustainable Products Policy throughout Council services and that implementation of the policy was in the early stages; § whilst a cost margin for green credentials had not yet been agreed, the introduction of a margin was considered to be beneficial; § until such time that a cost margin be introduced, procurement choices would continue to be made on an ad basis through the consideration of social, economic and environmental factors.
o The Climate Change and Environment Manager responded that whilst recycling was commended, that the recycling process itself incurred environmental costs and therefore a broader view, of prior consideration of the necessity of procured items, needed to be taken.
o the Climate Change and Environment Officer responded that baseline measures were key to monitoring progress, and that these would be informed by the initial audits.
AGREED:
a) That following consideration of the outlined monitoring measures to support the successful implementation of the Sustainable Products Policy, in line with the Council’s commitments to resource and waste management and mitigation and adaption to Climate Change, that the monitoring measures be approved; and
b) That the comments of the Panel be noted.
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Interim Joint Scrutiny Report of Public Transport in the S&ELCP area PDF 163 KB To receive the Task Group’s interim report and recommendations following scrutiny of Public Transport in the S&ELCP area (report of the Assistant Director - Strategic Growth and Development, on behalf of the Partnership Scrutiny Task Group, enclosed).
Additional documents: Minutes: Consideration was given to the Task Group’s interim report and recommendations following scrutiny of Public Transport in the S&ELCP area.
The Chairman of the Task Group, Councillor C Brewis, introduced the report on behalf of the Assistant Director – Strategic Growth and Development, by expressing gratitude to the full membership of the Task Group for the progress achieved to date. The following points were highlighted to the Panel:
Members considered the report and made the following comments:
AGREED:
That after consideration by the Performance Monitoring Panel, the Joint Scrutiny of Public Transport in the S&ELCP area interim report and associated recommendations be noted.
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To set out the Work Programme of the Performance Monitoring Panel and to consider the Draft Partnership Scrutiny Work Programme 2023/24 (report of the Interim Assistant Director – Governance (Monitoring Officer) enclosed). Additional documents: Minutes: Consideration was given to the report of the Interim Assistant Director – Governance which set out the Work Programme of the Performance Monitoring Panel.
The Performance Monitoring Panel Work Programme consisted of two separate sections, the first setting out the date of the future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel. An additional section outlined the draft Partnership Scrutiny Work Programme 2023/24.
The Democratic Services Officer outlined the following updates to the Panel.
Appendix A had awaited the confirmed schedule of meetings for 2023/24 and would be updated with items, in liaison with the Chairman, in due course.
Appendix B detailed the Task Groups of the Panel. A further meeting of the South Holland Centre Task Group would take place before the end of the current administration.
Appendix C was an addition for this meeting only and detailed the Draft Partnership Scrutiny Work Programme for noting.
Members considered the report and stated that the Joint Scrutiny of Public Transport Task Group needed to be represented on the Partnership Scrutiny Work Programme as the work was incomplete.
AGREED:
That the Work Programme of the Performance Monitoring Panel and the Draft Partnership Scrutiny Work Programme be noted.
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Any other items which the Chairman decides are urgent
NOTE: No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency. Minutes: The Chairman concluded the meeting by extending gratitude to members who would be standing down at the next election, and by extending good wishes to those who would be standing for re-election. Gratitude was also extended to officers for their dedication during the current administration and to the press for their reporting and attendance at Performance Monitoring Panel meetings. |