Agenda and minutes

Performance Monitoring Panel - Tuesday, 8th April, 2014 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Christine Morgan  01775 764454

Items
No. Item

52.

Minutes pdf icon PDF 42 KB

To sign as a correct record the minutes of the meeting held on 28 January 2014 (copy enclosed).

Minutes:

The minutes of the Performance Monitoring Panel meeting held on 28 January 2014 were signed by the Chairman as a correct record.

53.

Declarations of Interest.

(Members are no longer required to declare personal or prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in their Register of Interests.

 

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, members may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)   

 

Minutes:

There were none.

54.

Questions asked under Council Procedure Rule 10.3.

Minutes:

There were none.

55.

Tracking of Recommendations

To consider responses of the Cabinet to reports of the Panel.

Minutes:

There were none.

56.

Items referred from the Policy Development Panel.

Minutes:

There were none.

57.

Key Decision Plan pdf icon PDF 91 KB

To note the current Key Decision Plan dated 12 March 2014 (copy enclosed)

Minutes:

Consideration was given to the current Key Decision Plan which had been issued on 12 March 2014.

 

AGREED:

 

That the current Key Decision Plan be noted.

58.

Crime and Disorder update pdf icon PDF 28 KB

The Portfolio Holder for Localism and Big Society will be in attendance to provide an update report on community safety and how it is being delivered through the various tiers of Groups and Panels (including the East Lincs CSP and newly formed Lincolnshire CSP).  (A copy of the minutes of the Panel meeting of 15 October 2013, where the last update was received, is enclosed).

 

 

Minutes:

The Portfolio Holder for Localism and Big Society was in attendance to provide an update report on community safety and how it was being delivered through the various tiers of Groups and Panels (including the East Lincs CSP and newly formed Lincolnshire CSP).

 

The Portfolio Holder advised of the following issues:

 

·        There had been a significant reduction (approximately 50%) in street drinking, mainly in the Spalding town centre.  There had been a specific  Police action directed at the Spalding town centre. The Police were now reducing the amount of time spent on this project, but would be monitoring the situation.

·        The work of the Street Pastors was continuing on Friday nights, and was being well received by the public.  £3,333 of funding had been received from the Police and Crime Commissioner.

·        New Anti-Social Behaviour legislation was being introduced from 1 October 2014.  The main change was that DPPOs (Designated Public Places Orders) were to be replaced by Public Space Protection Orders.  They effectively banned the drinking of alcohol in public spaces.  They could be used to deal with issues of consumption of alcohol in public places, but there had to be a good reason to issue them.  They could not be issued solely by the Authority, agreement was required from the Police.  A county-wide group had been set up to deal with the introduction of the new legislation, so that it could be operated effectively from October.

·        A Community Trigger initiative was being piloted in the West Lindsey area.  This dealt with issues of Anti Social Behaviour reported to the local Authority or the Police.  If the public felt that, after reporting an incidence of anti social behaviour, that it was not being dealt with, a petition could be circulated.  Should enough signatures be gathered, this would create a community trigger for action.  Councillor Worth advised that although West Lindsey was piloting this initiative, there had not been much response to it.  He advised that he would send the information, together with a link, to members of the Panel.

·        If car occupiers threw rubbish out of the window of their vehicles, and this was picked up on PCN (Penalty Charge Notice) cameras anywhere around the country, new legislation now allowed for them to be prosecuted.

·        The East Lincolnshire Community Safety Partnership would be keeping the priorities it had already identified – Anti-Social Behaviour; Violent Crime;  Community Cohesion; and theft from shops and of cycles.

 

Following the update, the Panel considered the information and the following issues were raised:

 

·        Had the fact that there had been a specific Police action directed at the Spalding town centre in relation to street drinking simply driven the problem elsewhere? 

o       The Portfolio Holder commented that this could be the case, and that any problems had to be reported so that action could be taken.

·        Problems with street drinking had been identified at Green Lane in Spalding – what was being done about this?

o       The Portfolio Holder advised that the street cleaning team was  ...  view the full minutes text for item 58.

59.

CCTV

The Portfolio Holder for Localism and Big Society will be in attendance to provide the Panel with an update on the current situation with regard to CCTV in the area.

Minutes:

The Portfolio Holder for Localism and Big Society was in attendance to provide an update on the situation with regard to CCTV.  At its last meeting, the Panel had requested his attendance as there had been no recent information received regarding CCTV provision.  After the Portfolio Holder’s update, the Panel would decide how to progress with the work of the Effectiveness of CCTV Task Group.

 

The Portfolio Holder confirmed that at its meeting on 18 February 2014, the Cabinet had agreed that a partnership agreement be entered into with Boston Borough Council to transfer the operation of the CCTV service to Boston Borough Council for an improved monitoring service.  This decision was ratified at the Council meeting held on 26 February 2014. 

 

The Panel was advised that the Authority was working with the neighbourhood police teams, parish councils etc to find locations:

 

Members raised the following issues:

 

·        Line of sight had been mentioned as an issue that could affect the positioning of cameras.  Why was this a problem if, as advised, the new system was wireless?

  • The Portfolio Holder advised members that a visit to the control room in Boston had been organised in May, and that they should raise this question during the visit.  They should also ask how well the system worked in Boston.

·        Were there clauses in the contract to monitor performance?

  • The Portfolio Holder responded that the Panel would want to see performance figures and these would be available in due course.  Performance data would be available on a monthly basis after the new system had been installed and had become operational.

·        Some Parish Councils had been advised that as part of the new scheme, local companies would be able to come on board, however this did not appear to have happened.

  • There were no companies on board yet.  The Portfolio Holder had spoken to the Chamber of Commerce however, they were involved with the ShopWatch system and were reluctant to pay extra.

·        What date would the new system be rolled out?

  • No date had currently been set but the system would be rolled out as soon as possible once all the cameras had been located.  The project was being driven by the Community Development Team Leader who was working with officers at Boston.

·        It had originally been suggested that any unspent Designated Members’ Budgets for 2013/14 be used to cover some of the cost of the CCTV.  However, the Section 151 Officer had said that this could not happen.  Members wanted an explanation as to why this could not happen.

  • The Portfolio Holder advised that he would find out what the situation was and report back to members in due course.

·        What was the situation with regard to covert cameras?

  • The Government did not like the use of covert cameras however, the cameras could be moved around.

·        Would there be a change in the way that the Police provided data?

60.

Performance Monitoring Panel Work Programme pdf icon PDF 59 KB

To set out the Work Programme of the Performance Monitoring Panel, and

 

·        To give consideration to the invitation to the Police and Crime Commissioner to attend a future meeting of the Performance Monitoring Panel

·        To give consideration to scrutiny of the Emergency Plan, as discussed at the Council meeting held on 26 February 2014

 

(report of the Assistant Director Democratic Services enclosed).

 

Minutes:

Consideration was given to the report of the Assistant Director (Democratic Services) which set out the Work Programme of the Performance Monitoring Panel.  The Work Programme consisted of two separate sections, the first setting out the dates of future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel.

 

The Principal Member Services Officer invited the Panel to consider the following issues:

 

·        Invitation to the Police and Crime Commissioner to attend a future meeting of the Performance Monitoring Panel; and

·        To give consideration to scrutiny of the Emergency Plan, as discussed at the Council meeting held on 26 February 2014.

 

Attendance by the Police and Crime Commissioner

 

At one of its previous meetings, the Panel had requested that the Police and Crime Commissioner attend a meeting to answer members’ questions on Crime and Disorder.  The Principal Member Services Officer reported that efforts had been made to invite the Commissioner to a meeting, but no response had been received regarding attendance.  Members were therefore asked how they wished to proceed. 

 

Members commented that the role of the Police and Crime Commissioner dealt more with financial matters and responsibility for assets than operational matters, which was the area that they wanted more information on.  It was suggested that Chief Constable Neil Rhodes was a more appropriate officer to attend.

 

The Chairman requested that members consider what questions they would wish to ask.  The following points were suggested:

 

·        What was the role of police officers now?

·        If the numbers of officers was the same, why were they not visible?

·        What assistance did the police require from us and what did we require of them?

·        What were the proposals to address issues in rural areas?

·        What was the role of PCSOs?

·        Communication

·        Reported crime

 

It was agreed that the questions to be asked be considered more fully at the next Panel meeting.

 

Emergency Plan

 

Members considered the effectiveness of the Authority’s Emergency Plan and felt that there was a possible indication that the current plan may not be sufficiently robust.  Currently, in the event of an emergency, a dedicated officer was called who coordinated the situation.  It was suggested that this system may have changed and that all who needed to be aware of procedure may not be. 

 

Members agreed that the robustness of the Authority’s Emergency Plan should be looked at, that the item be added to the Work Programme, and considered when there was more capacity to undertake the work.

 

East Midland Ambulance Service call performance

 

Councillor Brewis suggested that a representative from the South Clinical Commissioning Group (CCG) or the East Midlands Ambulance Service (EMAS) be asked to attend a future meeting of the Panel to explain why this was the poorest performing area in the East Midlands.  It was agreed that a representative be asked to attend to explain the poor performance of the ambulance service.

 

Company authority

 

Councillor Alcock commented that some of the recommendations  ...  view the full minutes text for item 60.