Agenda and minutes

Performance Monitoring Panel - Tuesday, 4th July, 2017 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Christine Morgan  01775 764454

Items
No. Item

1.

Minutes pdf icon PDF 88 KB

To sign as a correct record the minutes of the Performance Monitoring Panel meeting held on 16 May 2017 (copy enclosed).

Minutes:

Councillors considered the minutes of the meeting of the Performance Monitoring Panel held on 16 May 2017.  With reference to attendance, Councillor Grocock advised that he had given his apologies for the meeting but these had not been noted in the minutes.

 

AGREED:

 

That, subject to the amendment detailed above,  the minutes of the Performance Monitoring Panel meeting held on 16 May 2017 be signed by the Chairman as a correct record.

 

 

2.

Declaration of Interests.

Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a councillor is permitted to remain as a result of a grant of dispensation.

Minutes:

There were no declarations of interest.

 

3.

Questions asked under Standing Order 6

Minutes:

There were no questions asked under Standing Order 6

4.

Tracking of Recommendations

To consider responses of the Cabinet to reports of the Panel.

Minutes:

There were no responses of the Cabinet to consider.

5.

Items referred from the Policy Development Panel.

Minutes:

There were no items referred from the Policy Development Panel.

6.

Key Decision Plan pdf icon PDF 123 KB

To note the current Key Decision Plan (copy enclosed).

Minutes:

Consideration was given to the Key Decision Plan issued on 26 June 2017.

 

AGREED:

 

That the Key Decision Plan issued on 26 June 2017 be noted.

7.

Performance Monitoring Panel Work Programme pdf icon PDF 64 KB

To set out the Work Programme of the Performance Monitoring Panel (report of the Executive Manager Governance enclosed)

 

During consideration of this item, the Panel will be asked to consider its Work Programme, how it can be progressed, and issues the Panel or its Task Groups should be involved in scrutinising. The Executive Director Commercialisation will be in attendance to facilitate this item.

Additional documents:

Minutes:

Consideration was given to the report of the Executive Manager Governance, which set out the Work Programme of the Performance Monitoring Panel.  The Work Programme consisted of two separate sections, the first setting out the dates of the future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel.

 

Alongside consideration of this item, the Panel was asked to consider its Work Programme, how it could be progressed, and issues the Panel or its Task Groups should be involved in scrutinising.  The Executive Director Commercialisation was in attendance to facilitate the discussion.  She commented that Panel members should consider existing items on the Work Programme alongside new items.  These could then be incorporated by testing them against the Corporate Priorities and prioritising them.  For those issues that passed the test, officers would bring a report back to the Panel providing facts which would then enable members to decide whether a Task Group was required to look into the issue further.  It was agreed that this approach would be useful however, where there were issues that required more immediate action, there needed to be an ability to accelerate the process, and this was accepted.

 

The following issues for consideration were raised by Panel members:

 

·         CCTV – To address any potential issues outstanding following the work of the Effectiveness of CCTV Task Group.

·         Emergency response – was the Authority’s Emergency Plan robust?

·         Future leisure provision.

·         Performance of the Housing Allocations Policy.

·         Effectiveness of the Council’s Anti Social Behaviour Policy.

·         Section 106 monies – how were these spent?

·         How was the Authority addressing fly tipping within the District?

·         How was economic development undertaken and promoted by the Authority?

·         How effectively was the Authority managing commercial opportunities?

·         Resourcing of the Scrutiny function.

·         Cost of running the South Holland Centre.

·         Lincolnshire County Council – issues around the recent decision to reduce the number of grass cuts within the County, and the effect this has had on the District.

·         Effectiveness of Lincolnshire County Council’s policy to fill pot holes.

·         Performance management of the Streetscene.

·         Performance of enforcement and how this will be undertaken as part of the Authority-wide reorganisation.

·         Effect of recent eligibility changes to the Local Council Tax Support Scheme.

·         Effectiveness of members that are both District and County Councillors.

·         Were the financial savings predicted within the Authority being delivered?

 

It was agreed that, prior to the next Panel meeting, officers would identify which issues could be dealt with by further information and reports, and which issues needed to be looked at in more detail (although a Task Group may not be needed in each case).  This information would be presented to the Panel in order that it may prioritise the issues to form a Work Programme.  Members also requested that a summary of issues discussed be circulated to them following the meeting.

 

AGREED:

 

a)    That both sections of the Panel’s Work Programme, as set out in the report of the  ...  view the full minutes text for item 7.

8.

Any other items which the Chairman decides are urgent

 

 

NOTE:            No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no urgent items.