Agenda and minutes

To sign as a correct record the minutes of the meeting of the Performance Monitoring Panel held on 29 November 2022 (enclosed).

AGREED:

That the minutes of the Performance Monitoring Panel meeting held on 29 November 2022 be signed by the Chairman as a correct record.

An update on actions which arose at the 29 November 2022 Performance Monitoring Panel meeting, including tracking of previous outstanding actions (enclosed).

Consideration was given to the actions which arose at the 29 November 2022 Performance Monitoring Panel meeting, and the tracking of previous outstanding actions.

Members considered the update and made the following comments:

• Regarding action 34, members requested that a solution be investigated for the drainage issues at Sutton Bridge toilets which had caused regular closures. It had been established that the drains belonged to the Curlew Centre and that the toilets belonged to SHDC. A coordinated approach was required to ensure that the facilities were consistently available and to this end, members requested that the relevant SHDC officer liaise with the Curlew Centre and for an update on the matter to come forward to the Panel.

AGREED:

That the actions and responses be noted.

Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a councillor is permitted to remain as a result of a grant of dispensation.

There were none.

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Consideration was given to the Key Decision Plan dated 13 January 2023.

AGREED:

That the Key Decision Plan be noted.

To provide an update on plans for a framework to ensure the newly adopted Sustainable Products Policy is successfully monitored and measured across the Partnership (briefing note of the Climate Change and Environment Manager enclosed).

Consideration was given to the briefing note of the Climate Change and Environment Manager which provided an update on plans for a framework which ensured that the newly adopted Sustainable Products Policy was successfully monitored and measured across the Partnership.

Members considered the briefing note and the following comments were made:

·       the interim briefing note which was brought forward to the current meeting, in lieu of a full report, was welcomed; and

·       the creation of a Sustainable Products Policy monitoring framework had been delegated to the Performance Monitoring Panel, by Cabinet, but little progress had been evident to date. To this end the Chairman moved a request that the scheduled report due to come forward to the 14 March 2023 Performance Monitoring Panel meeting provided the Panel with completed work for scrutiny/approval. This was supported by the Panel.

AGREED:

a)    That the Sustainable Products Policy briefing note be noted by the Panel; and

b)    That the requested full report come forward to the 14 March 2023 Performance Monitoring Panel meeting.

To provide members with an update on Community Safety Partnership work at a local and county level (report of the Assistant Director – Wellbeing and Community Leadership enclosed).

Consideration was given to the report of the Assistant Director – Wellbeing and Community Leadership which provided members with an update on Community Safety Partnership work at a local and county level.

The Community Safety and Enforcement Manager introduced the report which provided an overview of the work undertaken by the South and East Lincolnshire Community Safety Partnership at a local level and the Safer Lincolnshire Partnership at a county level. The report included information which related to CCTV and the Spalding Public Protection Order.

The Community Safety Strategy Action Plan detailed at Appendix A was a working document which would be regularly updated.

SHDC CCTV performance data for 2022-23 was detailed at Appendix B, with area-based CCTV data presented at Appendix C.

SHDC incidents zone analysis data had been included at Appendix D (Q1 and Q2 2022-23) and Appendix E (Q3 2022-23). 

The Community Safety and Enforcement Manager also updated the Panel with the following details of a specific incident not included in the report, where the presence of CCTV had assisted the Police:

• A CCTV operator had observed a firearms incident in Spalding’s Hall Place on 15 January 2023 and had contacted the Police. This was the sole reporting of the incident so without the CCTV operator in place the Police would not have been informed. The CCTV operator continued to monitor the incident and provided the Police control room with updates while appropriate resources were tasked. Despite taking place in darkness, the CCTV provided good quality images of the incident which enabled the identification of the person involved. At the time of the current meeting, the Police were not looking for anyone else in relation to the incident.

Members considered the update and made the following comments:

• Members asked whether CCTV could be utilised to identify perpetrators of fly-tipping?
  • The Community Safety and Enforcement Manager responded that CCTV cameras were site specific however surveillance of fly-tipping sites would be picked up through the Enviro-Crime contract. The reporting of local intelligence/fly-tipping blackspots needed to be made to relevant officers, namely: the current ASB and Enforcement Officer (new role title will be Enviro-Crime Officer) who reported to the Head of Public Protection.

• Members were not aware of the White Ribbon Day campaign noted on page 59 of the report and asked how the campaign was promoted.
  • The Community Safety and Enforcement Manager stated that the White Ribbon Day campaign was a national campaign however local promotional methods would be investigated and circulated to the Panel. A different approach would be taken if the campaign was to be supported in the future. 

• Members questioned the South Holland focus within the Community Safety Strategy - most comments had related to Boston and East Lindsey.
  • The Community Safety and Enforcement Manager responded that:
    • South Holland representation had taken place and was ongoing;
    • the Community Safety Strategy Action Plan was in the early stages and would be populated with work that had already taken place in South Holland;
    • some of the campaigns not  ...  view the full minutes text for item 58.

To update the Performance Monitoring Panel on the review of implemented planning decisions subsequent to the report being presented to the Planning Committee (report of the Head of Planning enclosed).

The Chairman to present the report to the Panel.

Consideration was given to the report of the Head of Planning which updated the Performance Monitoring Panel after the report had been presented to Planning Committee.

Members considered the update and made the following comments:

• Members stated that the treatment of attenuation ponds required focus from developers and planners:
  • some had become unattractive in a short period of time; and
  • wider uses, beyond solely attenuation, should be considered.

In addition, localised flooding had been experienced on new developments and members queried the quality of the sustainable drainage systems.

• Members requested specific feedback regarding the site where the condition for the installation of play equipment had been withdrawn. Members also sought clarification of how a planning condition could subsequently be removed and by whom.

• Members noted that meter boxes should be situated out of site where possible.

AGREED:

That following consideration of the report by the Performance Monitoring Panel, the contents of the report be noted.

To provide an update to the Performance Monitoring Panel on current work being undertaken to support the South Holland economy (report of the Assistant Director – Strategic Growth and Development enclosed).

Consideration was given to the report of the Assistant Director – Strategic Growth and Development which provided an update to the Performance Monitoring Panel on current work being undertaken to support the South Holland economy.

The Deputy Chief Executive – Growth introduced the report by stating that the wider geographical area of the S&ELCP enabled an increased sphere of influence with national partners, businesses and public sector partners to impact combined health outcomes, skills deprivation outcomes, transport, connectivity and business volumes.

An update was provided on the following continuing workstreams:

• business engagement and inward investment: a supportive and symbiotic working relationship with businesses had influenced the success of the Levelling Up bid and other opportunities;
• key employment sites;
• South Lincs Food Enterprise Zone;
• skills, careers and employment;
  • the impact of joint projects with council officers, businesses, schools, the college, and university had served to inspire students, inform businesses of local candidate potential, and therefore encourage local family stability;
  • the reputation, influence, ambition and strategic approach of the S&ELCP had enabled engagement with Midlands Connect, Midlands Engine and the achievement of Arts Council NPO status; and
  • Grants4growth.

Members considered the report and update and made the following comments:

·       Members thanked the Deputy Chief Executive – Growth, Assistant Director - Strategic Growth and Development and the Inward Investment Manager for an enthusiastic and inspirational update.

·       Members referred to point 5 of the report regarding ‘skills, careers and employment’ and asked whether links were being pursued with the University of Peterborough in respect of South Holland opportunities both within and outside of agriculture.

o   The Deputy Chief Executive – Growth responded that:

§  the University of Peterborough was an important site and a contact was being sought;

§  an increased profile of Agri-Tech careers in world-leading companies in the South Holland district would be coming forward;

§  reference was also made to the Future Fens Project in respect of the value of land and the potential for increased GVA (gross value added) as had been achieved in Zeeland, Holland; and

§  discussions were being made with colleges regarding the evolution of future ‘green jobs’.

·       Members welcomed the engagement with the Midlands Engine and asked how they could help shape SHDC in the coming years.

o   The Deputy Chief Executive – Growth outlined a specific example where the connection with Midlands Engine had led to a South Holland visit by Midlands Connect in summer 2022. The itinerary had included a visit to Sutton Bridge and the Western Relief Road as well as networking opportunities with local businesses. As a result of the visit, Midlands Connect decided to adapt consultancy specifications to encompass opportunities that were specifically relevant for the area.

• Members asked whether the Growth team worked with primary schools.
  • The Deputy Chief Executive – Growth responded that:

To set out the Work Programme of the Performance Monitoring Panel (report of the Interim Assistant Director – Governance enclosed).

Consideration was given to the report of the Interim Assistant Director – Governance which set out the Work Programme of the Performance Monitoring Panel. The Work Programme consisted of two separate sections, the first setting out the date of the future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel.

The Democratic Services Officer outlined the following updates to the Work Programme:

Regarding Appendix A, the following items had been added to the 14 March meeting 2023:

• The full report regarding the monitoring of the Sustainable Products Policy;
• Joint Scrutiny Public Transport Task Group Report;
• Swimming Pool and Leisure Facilities Task Group update; and
• Sir Halley Stewart Playing Field Task Group Report.

Regarding Appendix B:

• The South Holland Centre Task Group would reconvene on 25 January 2023;
• The Sir Halley Stewart Playing Field Task Group Task Group would meet early February and a report come forward to the 14 March 2023 meeting.

AGREED:

That the Work Programme of the Performance Monitoring Panel be noted.

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