Agenda and draft minutes

Special meeting (Call-In). This meeting will be held virtually via Zoom and streamed live. The link for this can be found by clicking on the meeting date., Performance Monitoring Panel - Monday, 13th July, 2020 6.30 pm

Venue: This will be a meeting held in line with The Local Authorities & Police & Crime Panels (Coronavirus) (Flexibility of Local Authority & Police & Crime Panel Meetings) (England & Wales) Regulations 2020

Contact: Democratic Services  01775 764626

Link: View Facebook Livestream of the meeting

Items
No. Item

15.

Apologies for absence

Minutes:

The Panel was advised of the following substitution for this meeting only:

·         Councillor A M Newton was replacing Councillor A C Cronin

16.

Declaration of Interests.

Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest and leave the meeting without participating in any discussion or making a statement on the item, except where a councillor is permitted to remain as a result of a grant of dispensation.

Minutes:

There were no declarations of interest.

17.

Call In (Re-opening of South Holland's Markets, and Spalding Market Stall provision) pdf icon PDF 144 KB

At its meeting on 16 June 2020, the Cabinet made a number of decisions relating to the re-opening of South Holland’s markets, and Spalding market stall provision.  In accordance with the Constitution, this proposed decision has been called in by Councillors A M Newton, M Hasan and R Gibson.

 

Please find attached the following documents:

 

Appendix A                           Cabinet covering report and Appendix A – 16 June 2020

Appendix B                           Cabinet minute - 16 June 2020

Appendix C                           NABMA Social Distancing Guidance     

Appendix D                           Market Charter

Appendix E                           Market Timeline

Appendix F                           Member Stall Feedback

Appendix G                           Budget Information

Appendix H                           Appendix B to Cabinet report – Cabinet 16 June 2020 (Exempt paragraphs 1 and 3)

Appendix I                             NABMA report (Exempt Paragraph 3)

Appendix J                            Market Trader Feedback (Exempt paragraphs 1 and 2)

Appendix K                           Risk Assessment Statement (Exempt paragraphs 1 and 2)

 

(Please note that appendices H, I, J and K to this report are not for publication by virtue of Paragraphs 1 (Information relating to any individual), 2 (Information which is likely to reveal the identity of any individual) and 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) in Part 1 of Schedule 12A of the Local Government Act 1972, and are therefore attached to this agenda at item 6.

 

The call-in will be considered in the following order:

 

·         Chairman’s introduction

 

·         The members that have called in the decision to inform the Panel of the reasons for the call-in (maximum 10 minutes)

 

·         Relevant Portfolio Holder to set out the reasons for the proposed decision (maximum 10 minutes)

 

·         Questions – The Panel will then have the opportunity to ask questions of  the Portfolio Holder

 

There are three options open to the Panel when drawing its conclusions on the call-in:

 

a)    Take no further action;

 

b)    Refer the proposed decision back to the Cabinet, setting out the nature of its concerns;

 

c)    If, having taken officer advice, the Panel considers that the decision is contrary to the Policy Framework or Budget, it may refer the matter to Full Council.

Additional documents:

Minutes:

The Performance Monitoring Panel received a report advising that on 16 June 2020, the Cabinet had considered a report regarding the re-opening of South Holland markets and Spalding Market Stall Provision.  The following decision had been made by the Cabinet:

 

1)    That in order to secure the safe re-opening of South Holland District Council markets, in line with government guidance introduced due to Covid-19:

 

a)    The current practice of erecting and dismantling SHDC stalls at Spalding Tuesday and Saturday markets be suspended;

b)    The removal of trade waste by South Holland District Council at Holbeach, Long Sutton and Crowland markets be terminated, thereby making the service equitable across all markets;

c)    A book and pay system for traders who wish to stand at any SHDC market be introduced to enable a planned approach to market layouts each week and remove the need for cash handling, both of which assist with the opening of Covid-safe markets;

d)    In the event that, following the consultation referred to in Appendix B of the report, the current practice of erecting and dismantling stalls at the Spalding market is ended, the fees for Spalding traders be amended as shown at paragraph 1.20 of the report;

e)    A rent free period be introduced for traders until 31 July 2020 to support the recovery of markets;

f)     Social distancing procedures be introduced at all markets including changing the layouts to accommodate the new government guidance;

g)    The market trader handbook be amended in line with the above recommendations;

h)   The following toilets be re-opened with an enhanced, hourly cleaning regime:

a)    Spalding Vine Street and Winfrey Avenue, Tuesday to Saturday 8am to 4pm;

b)    Long Sutton and Holbeach, Monday to Friday 8am – 2pm

 

2)    That the Portfolio Holder for Place to authorised to:

 

a)    Designate a statutory market at Victoria Street car park should the volume of traders increase to such a point that it is deemed appropriate to enable the Spalding markets to operate safely in accordance with Governance guidance; and

b)    Make a recommendation to Full Council or the appropriate Chief Officer (in consultation with the Chief Executive) in relation to any proposed impact on employment arising from the consultation process referred to in Appendix B; and

 

3)    That the Environmental Services Manager be authorised, in consultation with the Portfolio Holder for Place, to:

a)    Undertake the necessary consultation in relation to any proposed impact on employment referred to in Appendix B of the report;

b)    Change fees as set out;

c)    Procure and implement a book and pay system;

d)    To continue to monitor the government guidance as part of the Covid-19 response and make amendments alongside guidance changes, as requested;

e)    Establish a Covid compliant market in the Market Place, Long Sutton if a road closure order can be obtained via the local Highway Authority and  arrangements prove viable and achievable.  If no such closure can be obtained the market to be established in the nearby council owned car  ...  view the full minutes text for item 17.

18.

Any other items which the Chairman decides are urgent

 

 

NOTE:            No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were none.