Agenda and minutes

Cabinet - Tuesday, 5th November, 2013 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Amanda Taylor  01775 764837

Items
No. Item

27.

Minutes pdf icon PDF 50 KB

To sign as a correct record the minutes of the meeting of the Cabinet held on 1 October 2013.  (Copy enclosed.) 

Minutes:

The minutes of the meeting held on 1 October 2013 were signed by the Leader as a correct record.

28.

Declarations of Interest

(Members are no longer required to declare personal of prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in their Register of Interests.

 

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, members may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)   

 

Minutes:

No interests were declared.

29.

Questions raised by the public under Cabinet Procedure Rule 2.4

Minutes:

No questions were raised under Cabinet Procedure Rule 2.4.

30.

matters subject to call-in

Minutes:

There were no matters subject to call-in.

31.

matters arising from the Policy Development and Performance Monitoring Panels

Minutes:

There were no matters arising from the Policy Development and Performance Monitoring Panels.

32.

Write Offs pdf icon PDF 51 KB

To recommend writing off irrecoverable debts.  (Joint report of the Portfolio Holder for Strategic Finance and Democratic Services and the Assistant Director Finance (S151) enclosed.)

 

(Please note that the appendices associated with this report are not for publication by virtue of Paragraphs 1 (Information relating to any individual), 2 (Information which is likely to reveal the identity of an individual) and 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) in Part 1 of Schedule 12a of the Local Government Act 1972, and are therefore attached to this agenda as item 11.)

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Strategic Finance and Democratic Services and the Assistant Director Finance (S151) which sought approval to write off irrecoverable debts.

 

DECISION:

 

a)  That the following debts be written off:

 

Council Tax                                                                   £12,965.09

Business Rates                                                            £63,649.74

Accounts Receivable (formerly Sundry Debtors)     £18,610.66

Former Tenant Arrears                                                £21,84.70

Total                                                                               £97,410.19

 

(Other options considered:

·      To approve the recommendation with amendments; or

·      Do nothing.

Reasons for decision:

·      All recovery methods available had been considered and where appropriate pursued before making the decision to write off.)

 

(Councillor A R Woolf entered the meeting at 6.34 pm, during the consideration of the above item.)

33.

EXCLUSION OF PRESS AND PUBLIC

Minutes:

DECISION:

 

To consider resolving that, under section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1, 2, 3 and 4 of part 1 of Schedule 12A of the Act.

34.

Write Offs - Appendix

Appendix.  (Enclosed.)

Minutes:

Consideration was given to the appendices relating to the joint report of the Portfolio Holder for Strategic Finance and Democratic Services and the Assistant Director Finance (S151) which sought approval to write off irrecoverable debts.

 

Members queried the processes used for the collection of debts, as different arrangements were in place for each type of debt, and suggested that they be reviewed. 

 

The Leader stated that although the debts had been approved for write off, should any of the individual debtors be located they would still be expected to pay what they owed. 

 

DECISION:

 

That a case study be presented to Cabinet, detailing a start to finish progress report for selected debtors.

 

(Other options considered:

·      The decision to approve the write-offs had been approved under agenda item 7.

Reasons for decision:

·      To gain a better understanding of the recovery methods and processes used.)

35.

Environmental Services Organisational and Services Review

To present a summary of the formal consultation responses received and to seek authority to implement a re-structure of Environmental Services at Breckland District Council and South Holland District Council; to share further positions between the Authorities; and to introduce headline improvement plans, to address areas of weakness identified within the review process.  (Joint Report of the Portfolio Holder Waste Management, Green Spaces and Operational Planning and the Director of Commissioning enclosed.)

Minutes:

Consideration was given to the joint report of the Portfolio Holder Waste Management, Green Spaces and Operational Planning and the Director of Commissioning which presented members with a summary of the formal consultation responses received and sought authority to implement a restructure of the Environmental Services Teams at Breckland and South Holland District Councils in order to share further positions between the Authorities, and to introduce headline improvement plans in order to address areas of weakness identified within the review process.

 

RECOMMENDED TO FULL COUNCIL:

 

a)         That the implementation of the restructure of Environmental Services

            within both Breckland and South Holland District Councils be approved, as detailed within the report, including:

 

                 (i)         The provision of the senior management capacity for Environmental Services via the appointment of a Corporate/Strategic Manager; jointly shared between the two Authorities.  Officers were requested to investigate further and report back on the most appropriate organisational structure/service arrangements to be managed by this position taking into account the potential synergies weaknesses noted within paragraphs 1.19 – 1.20 within the report;

 

               (ii)         The further sharing of posts namely the proposed Senior Environmental Services Officer and Senior Waste and Recycling Services Officer; and

 

             (iii)         The co-location of Environmental Services staff at West Marsh Road Depot.

 

b)         That the Environmental Services Statement of Purpose, detailed in paragraph 1.7 within the report, be approved;

 

c)         That the strategic and policy development aspects for markets and off-

            street car parking be transferred to the economic development unit; and

 

d)         That the headline improvements, detailed in paragraphs 1.34 – 1.36 within the report, be approved.

 

(Other options considered:

·      Not to proceed with the organisational re-structure proposal, making the current secondments permanent and choosing which of the suggested headline improvements to proceed with; or

·      Do nothing, which would leave the organisational structure of Environmental Services as it currently existed.

Reasons for decision:

·      The recommended organisational re-structure, together with the suggested headline service improvements, would ensure that Environmental Services at both Councils was positioned to be able to effectively deliver what was required of it; address the areas of improvement identified; maximise the sharing of staffing, skills and other resources between the Council’s thereby increasing effectiveness and efficiency; improving customer service and service delivery and provide potential cost savings.)