Agenda and minutes

Cabinet - Tuesday, 18th February, 2014 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Amanda Taylor  01775 764837

Items
No. Item

54.

Membership of Committee

Minutes:

The Assistant Director, Democratic Services advised that following apologies received from Cabinet members, that the meeting was not quorate.  It was agreed that the meeting continue and that the outcomes from each item be reported to a specially convened meeting of the Cabinet, to be held directly prior to the Council meeting on 26 February 2014, in order that they could be ratified by a fully quorate meeting of the Cabinet.

55.

Minutes pdf icon PDF 53 KB

To sign as a correct record the minutes of the meeting of the Cabinet held on 14 January 2014 (copy enclosed). 

Minutes:

The minutes of the meeting held on 14 January 2014 were signed by the Deputy Leader as a correct record.

56.

Declarations of Interest.

(Members are no longer required to declare personal of prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in their Register of Interests.

 

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, members may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)   

 

Minutes:

No interests were declared.

57.

Questions raised by the public under Cabinet Procedure Rule 2.4.

Minutes:

No questions were raised under Cabinet Procedure Rule 2.4.

58.

To consider any matters which have been subject to call-in.

Minutes:

There were no matters subject to call-in.

59.

To consider matters arising from the Policy Development and Performance Monitoring Panels in accordance with the Overview and Scrutiny Procedure or the Budget and Policy Framework Procedure Rules.

Minutes:

There were no matters arising from the Policy Development and Performance  

Monitoring Panels.

60.

The future provision of CCTV Services in South Holland pdf icon PDF 72 KB

To consider the future of CCTV services in the district and recommend a preferred approach for system improvements.  (Joint report of the Portfolio Holder for Localism and Big Society and Community Development Manager enclosed.)

Additional documents:

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Localism and Big Society and the Community Development Manager which sought consideration of the future of CCTV services in the district and recommended a preferred approach for system improvements.

 

An example of the performance data from Boston Borough Council’s CCTV control room was attached as Appendix A within the report.  Details of case examples in the South Holland district were attached as Appendix B within the report, and discussion was held over the length of the contract with Boston Borough Council, and the coverage of the system.  The contract period discussed at the meeting was for 4 years (plus a possible extension of 2 years), however it was clarified after the meeting that the period of the contract was 3.5 years (plus a possible extension of 2 years).

 

During consideration of the item, it was requested that the following recommendations to Council be added to the recommendations already detailed within the report:

 

·        That the contract period be agreed as 3.5 years plus a possible extension of 2 years; and

·        That monitoring information on the operation of the CCTV service be reported on a regular basis

 

RECOMMENDED TO COUNCIL:

 

a)         That Option 4 be progressed – to enter into a partnership agreement with Boston Borough Council to transfer the operation of the CCTV service to Boston Borough Council for an improved monitoring service;

 

b)         That the Council reviews the level of future camera provision to make the system fit for purpose and to reflect the financial commitment from partners;

 

c)         That local partners including Lincolnshire Police, Parish Councils and businesses continue to be engaged on revenue funding for each of the towns, the number of cameras in each location and on future partnership working;

 

d)         That £31,000 allocated in reserves be released from the Council Tax reserve as capital funding contribution; and

 

e)         That delegated authority be given to the Community Development Manager in consultation with Portfolio Holder for Big Society and Localism to implement any changes to the CCTV system that involve partners and are within the budget identified.

 

And that the following additional recommendations be added and also recommended to Council:

 

f)          That the contract period be agreed as 3.5 years plus a possible extension of 2 years; and

 

g)         That monitoring information on the operation of the CCTV service be reported on a regular basis

 

(Other options considered:  

·      Do nothing, maintain existing level of service.  Leave the system as it is and the cameras not monitored as effectively as they could be and have a limited service;

·      Switch off and remove the CCTV cameras;

·      Explore opportunities with Boston Borough Council for the South Holland System, incorporating all existing cameras;

·      Explore opportunities from the recommendations for a county wide scheme; or

·      Procure a private sector service.

Reasons for decision:  

·      The current system for monitoring had not been able to provide evidence for value for money and benefits of the scheme.  Partners had been dissatisfied with quality  ...  view the full minutes text for item 60.

61.

Springfields S106 Funding - Project Applications pdf icon PDF 33 KB

To present the recommendations of the S106 Working Group to Cabinet for approval.  (Report of the S106 Working Group enclosed.)

Additional documents:

Minutes:

Consideration was given to the report of the S106 Working Group which presented their recommendations to Cabinet for approval regarding the allocation of the Springfields S106 monies.  A copy of the minutes of the S106 Working Group meeting which took place on 30 January 2014 was attached as Appendix A within the report. 

 

During consideration of the item, it was requested that in relation to the application for the Joint Marketing Campaign (submitted by Springfields Outlet Centre), that recommendation c(i) be amended to state that a representative from the Chamber of Commerce also be involved in agreeing the content of the award, in addition to South Holland District Council officers.

 

DECISION:

 

That funding be awarded from the Springfields S106 monies to the following project applications, subject to agreement by Springfields:

 

a)         Application for the Town Centre Manager (submitted by the Chamber of Commerce).  In line with the successful financing of a similar case as outlined by the Chamber of Commerce:

 

i)       That £46,000 be awarded for each of years one and two, this being a two-thirds contribution to the salary costs and including an "events" budget (£13,000); 

 

ii)      That £28,000 be awarded for year three as a contribution to costs to enable self-financing to be achieved in year four;  

 

(These recommendations are based on the Town Centre Manager scheme in Gainsborough, which was considered to be best practice by the Chamber of Commerce.)

 

iii)     That the Town Centre Manager Recruitment Panel consist of the Economic Development Manager from South Holland District Council, one representative from the Chamber of Commerce and two local business members from the Chamber of Commerce; and

        

iv)    That candidates for the role of Town Centre Manager cannot be councillors, employees of South Holland District Council, members of the Chamber of Commerce, or be close relatives of any of those mentioned.

 

b)         Application for Water Taxi Mooring (submitted by the Friends of Chain Bridge Forge):

 

i)       That £11k be awarded, subject to (a) confirmation being received that it fits in with the Water Taxi route between Spalding and Springfields; and (b) South Holland District Council’s Economic Development officers agreeing with the applicant a range of conditions to be met prior to the funding being released to ensure the structure meets the necessary statutory regulations; and

 

ii)     That the £11k be funded from the separate S106 transport pot. 

 

c)         Application for Joint Marketing Campaign (submitted by Springfields Outlet Centre):

 

i)       That £30k be awarded; subject to South Holland District Council officers agreeing the content, prior to any publication, to ensure that Spalding was promoted appropriately, and that a member of the Chamber of Commerce also be involved in this decision making process.

 

d)         The applications for a Bandstand and Refurbished Aviary in Ayscoughfee Gardens (submitted by the Spalding Town Forum and the Ayscoughfee Hall and Gardens Trust) be combined:

 

i)       That £57k be awarded; and

 

ii)      That sponsorship be sought in relation to the bandstand and the local contractors be invited to take  ...  view the full minutes text for item 61.

62.

General Fund Draft Estimates and Financial Medium Term Plan pdf icon PDF 39 KB

To consider the General Fund revenue and capital estimates and the Financial Medium Term Plan, the Capital Strategy and the Treasury Management Strategy Statement prior to formal adoption by Council.  (Joint report of the Deputy Leader / Portfolio Holder for Strategic Finance and Democratic Services and Assistant Director Finance (S151) enclosed.)

Additional documents:

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Strategic Finance and Democratic Services and the Assistant Director Finance (S151) which sought consideration of the General Fund revenue and capital estimates and the Financial Medium Term Plan, the Capital Strategy and the Treasury Management Strategy Statement prior to formal adoption by Council.

 

The appendices within the report outlined the draft 2014-15 revenue and capital estimates for the General Fund; the outline financial position through to 2018-19 and the financial medium term plan.

 

RECOMMENDED TO COUNCIL:

 

a)         That the General Fund revenue estimates (within Appendix A), use of reserves (within Appendix D) and Fees and Charges (within Appendix H) be approved;

 

b)         That the Council Tax for a Band D property in 2014-15, to be set at £155.61, be approved;

 

c)         That the Spalding Special Expenses estimates (within Appendix C) be approved;

 

d)         That the Spalding Special Expense for a Band D property in 2014-15, to be set at £23.22, be approved;

 

e)         That the Medium Term Financial Plan (within Appendices A and B) be approved 

 

f)          That the Capital Strategy and Programme (within Appendices E and F) be approved;

 

g)         That the Treasury Management Strategy Statement, including the Minimum Revenue Provision Policy and Annual Investment Strategy (within Appendix G) be approved; and

 

h)         To award relief to all businesses that fall within Government’s criteria equally; and to delegate the determination of the final scheme guidelines to the Assistant Director of Finance in consultation with the Portfolio Holder for Strategic Finance and Democratic Services, following publication of the final scheme by Government.

 

(Other options considered:  

·      Do nothing; or

·      To note the report and make changes if necessary.

Reasons for decision:  

·      To comply with the budgetary and policy framework.)

63.

Financial Performance Quarter 3 2013-14 pdf icon PDF 32 KB

This report provides information on the forecast full year financial position of the Council as at 31st December 2013.  (Joint report of the Deputy Leader / Portfolio Holder for Strategic Finance and Democratic Services and Assistant Director Finance (S151) enclosed.)

Additional documents:

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Strategic Finance and Democratic Services and the Assistant Director Finance (S151) which provided information on the forecast full year financial position of

the Council as at 31 December 2013.  The financial report for the quarter ending December 2013 was attached as Appendix 1 within the report. 

 

DECISION:

 

a)         That the report and recommendations in Appendix 1 be noted and approved to be recommended to Council.

 

RECOMMENDED TO COUNCIL:

 

a)         That the recommendations be approved in respect of the contributions to and from reserves as shown in Appendix 1, Section 1- Revenue:

 

·      That £84,000 be transferred back from reserves to fund revenues and benefits caseload, funded by revenues new burdens grant income transferred to reserve in Quarter Two;

·      That the compensation for the cessation of the recycling contract was transferred to reserve and released over the remainder of the contract term; and

·      That £410,000 be transferred to reserve from budget challenge outcomes and other budget savings in Quarter Two and Three.

 

b)         That the recommendations be approved in respect of the budget virements as shown in Appendix 1, Section 1- Revenue:

 

·      That the budget virements in Table 4 be approved as at Quarter Three.

 

c)         That the recommendations be approved in Section 3-Capital:

 

·      That the slippage from the HRA New Builds £260,000 be rolled forward into the capital programme for 2014-15;

·      That a revenue contribution from the ICT budget be made to the value of £15,900 to fund the RDS licences, funded by revenue;

·      That the Planning PSICA (Partnership Scheme in Conservation Area) grants budget of £91,000, funded by English Heritage be added to the capital programme;

·      That the £1,000 budget for retention money for the South Holland Centre main roof renewal be added to the capital programme;

·      That the £20,400 budget for Christmas Lights be funded by the Spalding Special reserve, as previously agreed by Cabinet on 4 September 2012, be added to the capital programme;

·      That the £50,000 additional budget for statutory disabled adaptations to council-owned housing stock be added to the capital programme, funded from HRA balances; and

·      That the Decent Homes budget be increased by £60,000 due to increase in demand to be funded by the Regional Housing Grant fund.

 

(Other options considered:  

·      Do nothing; or

·      To note the report and make changes if necessary.

·      To note the report and not approve the recommendations detailed in Appendix 1.

Reasons for decision:  

·      To provide timely information on the overall finances of the Council and to make the best use of resources available.)