Agenda and minutes

Cabinet - Tuesday, 10th June, 2014 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Amanda Taylor  01775 764837

Items
No. Item

1.

Minutes pdf icon PDF 58 KB

To sign as a correct record the minutes of the meeting of the Cabinet held on 6 May 2014 (copy enclosed). 

Minutes:

The minutes of the meeting held on 6 May 2014 were signed by the Leader as a correct record.

2.

Declarations of Interest

(Members are no longer required to declare personal of prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in their Register of Interests.

 

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, members may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)   

 

Minutes:

No interests were declared.

3.

Questions raised by the public under Cabinet Procedure Rule 2.4

Minutes:

No questions were raised under Cabinet Procedure Rule 2.4.

4.

matters subject to call-in

Minutes:

There were no matters subject to call-in.

5.

matters arising from the Policy Development and Performance Monitoring Panels

Minutes:

There were no matters arising from the Policy Development and Performance Monitoring Panels.

6.

Appointment of Panels and Working Parties pdf icon PDF 46 KB

To consider recommendations of the Council in respect of the appointment of Panels and Working Parties.  (Report of the Assistant Director, Democratic Services enclosed.)

Minutes:

Consideration was given to the report of the Assistant Director Democratic Services which sought consideration of the recommendations of the Council in respect of the appointment of Panels and Working Parties.

 

Councillor Gambba-Jones challenged a number of points within the terms of reference for the Pre-application Consultation Group.

 

·        The information within the report was out of date as the Group no longer had any involvement with the Local Development Scheme;

·        The Group no longer made recommendations to Council;

·        The Group was now shared with Boston Borough Council;

·        The reference to ‘post-application stages’ needed clarifying; and

·        The Group was referred to as a Working Party when it should be a ‘Consultation Group’

 

DECISION:

 

a)         That the terms of reference to the Pre-application Consultation Group be re-worded to take account of the following points raised, and that the revised terms of reference be presented to the next meeting of the Cabinet for approval:

 

·        The information within the report was out of date as the Group no longer had any involvement with the Local Development Scheme;

·        The Group no longer made recommendations to Council;

·        The Group was now shared with Boston Borough Council;

·        The reference to ‘post-application stages’ needed clarifying; and

·        The Group was referred to as a Working Party when it should be a ‘Consultation Group’;

 

b)         That the Housing Allocations Appeal Panel be re-established for the municipal year without amendment to the terms of reference or composition; and no substitution arrangements be permitted other than those already detailed in the composition;

 

c)         That  the Discretionary Housing Payments Review Board be re-established for the municipal year without amendment to its terms of reference or composition; and no substitution arrangements be permitted other than those already detailed in the composition; and

 

d)         That the ICT Member Working Group be re-established for the municipal year without amendment to the terms of reference and without amendment to the composition; that substitution arrangements apply (including for the Portfolio Holder for Internal Services Performance and Business Development) where members form part of a political group subject to (i) substitutions applying for individual meetings only and (ii) the group leader or nominated representative submitting details to the Assistant Director Democratic Services by noon on the day of the meeting, or at least 3 hours before the meeting, whichever is the sooner.

 

(Other options considered:

·      Not to approve the recommendations; or

·      To approve the recommendations without amendments.

Reasons for decision:

·      The Panel and Working Groups recommended for re-appointment have a future role to perform in advising the Cabinet or making decisions under delegated authority.)

7.

Quarter 4 Cabinet Performance Report pdf icon PDF 26 KB

To provide an update of delivery against our 2011-15 Corporate Plan for the Period 1 January 2014 to 31 March 2014.  (Joint report of the Leader of the Council and the Chief Executive enclosed.)

Additional documents:

Minutes:

Consideration was given to the report of the Leader of the Council and the Chief Executive which provided an update of delivery against the Council’s 2011-15 Corporate Plan for the Period 1 January 2014 to 31 March 2014.  The Quarter 4 Cabinet Performance Report was attached as Appendix A within the report.

 

It was agreed that although the traffic light system was useful, that without sufficient background information and figures, it did not provide any context. The Leader requested that more relevant detail be added to the Performance report, and that it be presented with this additional information for reconsideration at the next meeting of the Cabinet

 

DECISION:

 

a)     That the content of the report be noted; and

 

b)     That relevant information be added to the Performance report to provide more context, and that the report be presented again to the next meeting of the Cabinet for reconsideration.

 

(Other options considered:

·      Not to approve the recommendations; or

·      To approve the recommendations without amendments.

Reasons for decision:

·      Reporting against the delivery of the Council’s Corporate Priorities was good practice and part of the local government transparency agenda.)

8.

Financial Performance Quarter 4 2013-14 pdf icon PDF 223 KB

This report provides information on the draft year end financial position of the Council, as at 31 March 2014. For information and to approve recommendations.  (Joint report of the Portfolio Holder for Strategic Finance and Democratic Services and the Assistant Director Finance (S151) enclosed.)

Minutes:

Consideration was given to the report of the Portfolio Holder for Strategic Finance and Democratic Services and the Assistant Director Finance (S151) which provided members with information on the draft year end financial position of the Council, as at 31 March 2014 and sought agreement of various recommendations.  The Financial Report for the quarter ending 31 March 2014 was attached as Appendix 1 within the report.

 

The Portfolio Holder for Strategic Finance and Democratic Services advised of some errors in Table 3 (Other Budget Items) within Appendix 1.  He requested that these be rectified within the report before it was considered at the forthcoming meeting of the Council.

 

DECISION:

 

a)         That the report and Appendix 1 be noted;

 

b)         That the draft year end position on the 2013-14 revenue budget be noted;

 

c)         That the expenditure which has been drawn down from reserves, in line with actual spend in year, be noted;

 

d)         That the draft outturn on Spalding Special Expenses for 2013-14 be noted;

 

e)         That the year end position on the 2013-14 Housing Revenue Account and the balance on the HRA account be noted;

 

f)          That the year end position on Council Tax and Business Rates collection be noted;

 

g)         That the 2013-14 Capital Programme outturn be noted; and 

 

h)         That the year end position for the Council’s 2013-14 Treasury outturn be noted.

 

RECOMMENDATIONS TO FULL COUNCIL: 

 

i)          That the following movements to specific reserves be agreed:

 

1)      carry over the following budgets into 2014-15:

 

·      £20,000 for a markets and car parks feasibility study requested by Economic Development;

 

·      £7,000 for the set up of Building Control consultancy;

 

·      £12,754 50% of underspent Delegated members budget £12,754.  Total balance stands at £40,690;

 

·      £10,787  for the remaining balance of the Individual electronic registration grant (IER);

 

·      £17,500 Front Runners Grant not  yet spent, but committed to the Holbeach regeneration project;

 

·      £14,000 for SHDC staff training programme;

 

·      £2,000 for a link to FSS sampling ( E Health grant funded);

 

·      £18,371 transferred to the Council Tax reserve for a CCTV contribution to capital from LCC second homes income;

 

·      £59,965 transferred to the Council Tax reserve for a CCTV contribution to capital from PCC share of second homes income;

 

·      A contribution to the Planning reserve for £18,095 as a remaining amount agreed for additional staff resources in year from additional planning income;

 

·      Repairs and renewals reserve not used in 2013-14 to be rolled over and transferred out in 2014-15 for £25,442 for Glazing repairs and quartering at the swimming pool £3,442, guttering at the Castle Sports Centre £2,000, staining and painting at Priory Road £20,000; and

 

·      Repairs and renewals reserve not used in 2013-14 be rolled over and transferred out in 2014-15 for £5,000 for Ayscoughfee Museum fire panels.

 

2)  Other Reserve transfers:

 

·      A transfer to the S106 reserve for an aged S106 contribution Henson Close £20,676;

 

·      A transfer of £8,320 to return funds to the S106 reserve for a Pedals contribution incorrectly coded from this reserve in 2012-13;

 

·      A transfer of £341,318 for S31  ...  view the full minutes text for item 8.