Agenda and minutes

Cabinet - Tuesday, 13th January, 2015 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Amanda Taylor  01775 764837

Items
No. Item

33.

Minutes pdf icon PDF 90 KB

To sign as a correct record the minutes of the meeting of the Cabinet held on 7 October 2014 (copy enclosed). 

Minutes:

The minutes of the meeting held on 7 October 2014 were signed by the Leader as a correct record.

34.

Declarations of Interest

(Members are no longer required to declare personal or prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included within their Register of Interests.

 

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, members may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)   

 

Minutes:

No interests were declared.

35.

Questions raised by the public under Cabinet Procedure Rule 2.4

Minutes:

No questions were raised under Cabinet Procedure Rule 2.4.

36.

Matters subject to call-in

Minutes:

There were no matters subject to call-in.

37.

Matters arising from the Policy Development and Performance Monitoring Panels

Minutes:

There were no matters arising from the Policy Development and Performance Monitoring Panels.

38.

Quarterly Performance Overview Report pdf icon PDF 65 KB

To provide an update on the delivery against the 2011-2015 Corporate Plan for the Quarter 2 period (1 July 2014 to 30 September 2014). (Report of the Portfolio Holder for Internal Services, Performance and Business Development is enclosed)

Additional documents:

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Internal Services, Performance and Business Development and the Executive Director (Commissioning and Governance) which provided an update on the delivery against the 2011-2015 Corporate Plan for the Quarter 2 period (1 July 2014 to 30 September 2014).

 

The Quarterly Performance Overview report, attached as Appendix A within the report, provided councillors and residents with information about the Council’s delivery against its Corporate Priorities and on the Council’s Corporate Health.

 

Members referred to the performance indicator relating to the number of successful Housing Benefit and Council Tax Benefit sanctions and prosecutions.  It would be the last time that this performance indicator was reported, as the Department for Work and Pensions had taken responsibility for benefit fraud investigation on 1 October 2014.  However, the Council was still active in local fraud investigation.  Special initiative funding was available from the Government and the Council was working with Lincolnshire County Council in a bid for funding.

 

Members also discussed the performance relating to missed bin collections. It was noted that an IT system would assist with the identification of genuine missed collections.  Whilst it was accepted that there would always be a few missed collections, the actual numbers were currently very low with the aim of getting them as close to zero as possible.

 

DECISION:

 

That the report be noted.

 

(Other options considered:

·         Do nothing; or

·         Approve the recommendations with amendments.

Reasons for decision:

·         No recommendations were made.  The report was for information and to be noted only.)

39.

Housing Revenue Account (HRA) Draft 2015-16 Estimates pdf icon PDF 165 KB

To consider the draft service estimates for 2015-16 and approval of proposed rent and charges increases. (Report of the Shared Housing Manager is enclosed).

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Housing Landlord and the Executive Director (Place) which sought consideration of the draft service estimates for 2015-16 and approval of the proposed rent and charges increases.

 

The appendices, attached within the report, outlined the draft 2015-16 revenue and capital estimates for the Housing Revenue Account; the outline capital programme through to 2019-20 and the 30 year HRA operating account.

 

A question was raised about asterisks shown in the table relating to Capital Programme in paragraph 9 of Appendix A.  Councillor Przyszlak agreed to explain the meaning of the asterisks at the Council meeting on 21 January 2015.

 

RECOMMENDED TO FULL COUNCIL:

 

a)      That the draft Housing Revenue Account Budget for 2015-16 be approved;

 

b)      That the proposed average rent increase of 2.2% be approved and the statutory period of notice is served on tenants; and

 

c)      That the HRA Intensive Landlord service charges, transitional scheme, heating, water and room hire charges be approved.

 

(Other options considered:

·         Do nothing; or

·         Approve the recommendations with amendments.

Reasons for decision:

·         To comply with the budget and policy framework.)

40.

Draft Budget, Medium Term Financial Plan and Draft Corporate Plan pdf icon PDF 38 KB

To consider the Draft Budget, Medium Term Financial Plan and Corporate Plan.  (Joint report of the Portfolio Holder for Strategic Finance & Strategic Planning, Portfolio Holder for Internal Services, Performance & Business Development and the Executive Director (Place) (S151) enclosed.)

Additional documents:

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Strategic Finance and Strategic Planning, the Portfolio Holder for Internal Services, Performance and Business Development and the Executive Director (Place) (S151) which sought consideration of the Draft Budget, Medium Term Financial Plan and Corporate Plan.

 

The financial documentation and Corporate Plan were attached as appendices A – I within the report.

 

Councillor Alcock informed the Cabinet that a special joint meeting of the Performance Monitoring Panel and Policy Development Panel was held on 12 January 2015.  The comments made on the documents would be fed into the formal consultation process.

 

DECISION:

 

That the contents of the draft Budget, Medium Term Financial Plan and Draft Corporate Plan be noted.

 

(Other options considered:

·         Do nothing; or

·         Approve the recommendations with amendments.

Reasons for decision:

·         To comply with the budget and policy framework.)

41.

Write Off's pdf icon PDF 51 KB

To recommend writing off irrecoverable debts. (Joint report of Portfolio Holder for Strategic Finance and Democratic Services and the Assistant Director Finance (s151 Officer) is enclosed)

 

(Please note that the appendices associated with this report are not for publication by virtue of Paragraphs 1 (Information relating to any individual), 2 (Information which is likely to reveal the identity of an individual) and 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) in Part 1 of Schedule 12a of the Local Government Act 1972, and are therefore attached to this agenda as Item 13. )

 

 

 

Minutes:

Consideration was given to the joint report of the Deputy Leader and Portfolio Holder for Strategic Finance and Strategic Planning and the Finance Manager which recommended writing off irrecoverable debts.

 

A breakdown of the individual debts were attached as item 13 within the agenda, which was not for publication by virtue of Paragraphs 1 (Information relating to any individual), 2 (Information which is likely to reveal the identity of

any individual) and 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members agreed that, as only the principles of the report would be discussed rather than individual cases; there was no need for the meeting to go into private session.

 

In considering the figures, members noted that the final sum was made up of not just the amount owed but also the costs of trying to recover the debt.

 

DECISION:

 

That the following debts be written off:

 

Council Tax                                      £9,052.26

Business Rates                                £3,390.59

Accounts Receivable                      £17,585.88

Former Tenant Arrears                    £3,086.67

Housing Benefit Overpayments    £0

Total                                                   £33,115.40

 

(Other options considered:

·         Do nothing; or

·         Approve the recommendations with amendments

Reasons for decision:

·         All recovery methods available had been considered and where appropriate pursued before making the decision to write off.)

42.

Any other items which the Leader decides are urgent.

 

 

Note:         (i)      No other business is permitted unless by reason of special circumstances, which shall be specified in the Minutes, the Leader is of the opinion that the item(s) should be considered as a matter of urgency. 

 

(ii)     Any urgent item of business that is a key decision must be dealt with in accordance with paragraphs 15 and 16 of the Constitution’s Access to Information Procedure Rules.

Minutes:

There were no urgent items.