Agenda and minutes

Special, Cabinet - Wednesday, 26th February, 2014 5.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Amanda Taylor  01775 764837

Items
No. Item

64.

Declarations of Interest

(Members are no longer required to declare personal of prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in their Register of Interests.

 

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, members may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)   

 

Minutes:

No interests were declared.

65.

Minutes

Minutes:

The minutes of the meeting held on 18 February 2014 were signed by the Deputy Leader as a correct record.

66.

Cabinet meeting 18 February 2014 pdf icon PDF 56 KB

To consider and ratify the minutes of the Cabinet meeting held on 18 February 2014, which was inquorate, and to agree recommendations to Council on 26 February 2014 (minutes of the Cabinet meeting held on 18 February 2014 to follow)

 

Please refer to the Cabinet agenda of 18 February 2014 for full reports.

Minutes:

The following decisions made at the inquorate Cabinet meeting on 18 February 2013 were formally agreed:

 

MINUTES

 

The minutes of the meeting held on 14 January 2014 were signed by the Deputy Leader as a correct record.

 

THE FUTURE PROVISION OF CCTV SERVICES IN SOUTH HOLLAND

 

RECOMMENDED TO COUNCIL:

 

a)     That Option 4 be progressed – to enter into a partnership agreement with Boston Borough Council to transfer the operation of the CCTV service to Boston Borough Council for an improved monitoring service; 

 

b)      That the Council reviews the level of future camera provision to make the system fit for purpose and to reflect the financial commitment from partners;

 

c)      That local partners including Lincolnshire Police, Parish Councils and businesses continue to be engaged on revenue funding for each of the towns, the number of cameras in each location and on future partnership working; 

 

d)      That £31,000 allocated in reserves be released from the Council Tax reserve as capital funding contribution; and 

 

e)      That delegated authority be given to the Community Development Manager in consultation with Portfolio Holder for Big Society and Localism to implement any changes to the CCTV system that involve partners and are within the budget identified.

 

And that the following additional recommendations be added and also recommended to Council:

 

f)     That the contract period be agreed as 3.5 years plus a possible extension of 2 years; and

 

g)      That monitoring information on the operation of the CCTV service be reported on a regular basis.

 

(Other options considered:   

·      Do nothing, maintain existing level of service.  Leave the system as it is and the cameras not monitored as effectively as they could be and have a limited service;

·      Switch off and remove the CCTV cameras;

·      Explore opportunities with Boston Borough Council for the South Holland System, incorporating all existing cameras;

·      Explore opportunities from the recommendations for a county wide scheme; or

·      Procure a private sector service.

Reasons for decision:   

·      The current system for monitoring had not been able to provide evidence for value for money and benefits of the scheme.  Partners had been dissatisfied with quality of image and speed of monitoring in the current control room.  The cameras were 6 years old, repairs were needed and parts were beginning to need replacing.  A replacement system would be more effective in the longer term; and

·      Boston Borough Council had a control room with systems in place to effectively monitor CCTV and provide surveillance at the times required by the Council. 

·      The quality of the image on screen in the control room and the ability to track moving people or vehicles would be an improvement on the existing system and would enable more effective monitoring.  The systems in the control room were compliant with the statutory guidance and operators were trained and vetted to the required standards.  The monitoring systems in place would be performance managed and information in use for crime detection would be recorded and shared, providing partners and local residents with information on the value of  ...  view the full minutes text for item 66.