Agenda and minutes

Cabinet - Tuesday, 16th June, 2015 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Amanda Taylor  01775 764837

Items
No. Item

1.

Minutes pdf icon PDF 85 KB

To sign as a correct record the minutes of the meeting of the Cabinet held on 17 February 2015 (copy enclosed). 

Minutes:

The minutes of the meeting held on 17 February 2015 were signed by the Leader as a correct record.

2.

Declarations of Interest

(Councillors are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, councillors may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)

Minutes:

No interests were declared.  However Councillor H T Drury advised that this would be his last attendance as a representative of Local Business Organisations, due to his recent election as a District Councillor.

3.

Questions raised by the public under Cabinet Procedure Rule 2.4

Minutes:

No questions were raised under Cabinet Procedure Rile 2.4.

4.

matters subject to call-in

Minutes:

There were no matters subject to call-in.

5.

matters arising from the Policy Development and Performance Monitoring Panels

Minutes:

There were no matters arising from the Policy Development and Performance Monitoring Panels.

6.

Appointment of Panels and Working Parties pdf icon PDF 77 KB

To consider recommendations of the Council in respect of the appointment of Panels and Working Parties.  (Report of the Democratic Services and Legal Manager enclosed.)

Minutes:

Consideration was given to the report of the Democratic Services and Legal Manager which sought consideration of the recommendations of the Council in respect of the appointment of Panels and Working Parties.  Details of the nominations in respect of the Pre-Application Consultation Group and the ICT Councillor Working Group were tabled at the meeting. 

 

DECISION:

 

a)      That the Pre-Application Consultation Group be re-established for the municipal year without amendment to the terms of reference; and substitutions be permitted where members form part of a political group subject to (i) substitutions applying for individual meetings only, and (ii) the group leader of nominated representative submitting details to the Democratic Services and Legal Manager by noon on the day of the meeting, or at least three hours before the meeting, whichever is the sooner; and that the composition be formed by the following councillors: G R Aley, F Biggadike, A Casson, P E Coupland, L J Eldridge, R Gambba-Jones, A Harrison, M Pullen, M Seymour, B Alcock, C J T H Brewis and P A Williams.

 

b)      That the Housing Allocations Appeal Panel be re-established for the municipal year without amendment to the terms of reference or composition; and no substitution arrangements be permitted other than those already detailed in the composition;

 

c)      That the Discretionary Housing Payments Review Board be re-established for the municipal year without amendment to its terms of reference or composition; and no substitution arrangements be permitted other than those already detailed in the composition; and

 

d)      That the ICT Councillor Working Group be re-established for the municipal year without amendment to the terms of reference; that substitution arrangements apply (including for the Portfolio Holder with responsibility for ICT) where members form part of a political group subject to (i) substitutions applying for individual meetings only and (ii) the group leader or nominated representative submitting details to the Democratic Services and Legal Manager by noon on the day of the  meeting, or at least 3 hours before the meeting, whichever is the sooner; and that the composition be formed by the following councillors: G R Aley, J Astill, M G Chandler, A Harrison, C J T H Brewis, P Foyster and S Slade – Portfolio Holder with responsibility for ICT .

 

(Other options considered:

·         Not to approve the recommendations; or

·         To approve the recommendations with amendments.

Reasons for decision:

·         The Panel and Working Groups recommended for re-appointment had a future role to perform in advising the Cabinet or making decisions under delegated authority.)

7.

Financial Performance Quarter 4 2014-15 pdf icon PDF 72 KB

This report provides information on the draft year end financial position of the Council, as at 31 March 2015. For information and to approve recommendations.  (Report of the Executive Director Place (S151) enclosed.)

Additional documents:

Minutes:

Consideration was given to the report of the Executive Director Place (S151) which provided members with information on the draft year end financial position of the Council, as at 31 March 2015 and sought agreement of various recommendations.

 

The Financial Report for the quarter ending 31 March 2015 was attached as Appendix 1 within the report, and the General Fund Variance Analysis was attached as Appendix 2 within the report.

 

Councillor M G Chandler queried the reason for putting £58,442 into reserves.  The Executive Director Place (S151) explained that it was a matter of best practice. 

 

Councillor C N Worth queried where the £704,517 had come from.  The Executive Director Place (S151) explained that it was the net total of and combination of underspends and in year windfalls.

 

The Leader requested information as to the number of Right To Buy properties assumed within the Housing Revenue Account.  The Executive Director Place (S151) advised that she would obtain and provide him with the information the next day. 

 

The Leader also referred to land search charges and requested that officers ensure that any monies be paid back to the individual clients incurring the costs rather than going through the solicitors.

 

RECOMMENDED TO COUNCIL:

 

a)        That £704,517 be transferred into reserves for use in 2015-16; and

 

b)        That £58,442 be earmarked in reserves for use in 2015-16.

 

DECISION:

 

c)         That the financing of the 2014-15 Capital Programme be approved;

 

d)        That the Capital Programme for 2014-15 and associated financing be amended to reflect the schemes requested to be carried forward from 2014-15 to 2015-16;

 

e)        That the Executive Director Place (S151) obtain and provide the Leader with information regarding the Right To Buy properties; and

 

f)          That any monies incurred by clients, with regard to land charges, be returned directly to the clients rather than through their solicitors.  

 

(Other options considered:

·         Not to approve the recommendations; or

·         To approve the recommendations without amendments.

Reasons for decision:

·         To provide timely information to members on the overall finances of the Council and to make the best use of resources available.)