Agenda and minutes

Cabinet - Tuesday, 10th November, 2015 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Amanda Taylor  01775 764837

Items
No. Item

19.

Minutes pdf icon PDF 91 KB

To sign as a correct record the minutes of the meeting of the Cabinet held on 21 July 2015 (copy enclosed). 

Minutes:

The minutes of the meeting held on 21 July 2015 were signed by the Leader as a correct record.

20.

Declarations of Interest

(Councillors are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, councillors may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)

Minutes:

No interests were declared.

21.

Questions raised by the public under Cabinet Procedure Rule 2.4

Minutes:

No questions were raised under Cabinet Procedure Rule 2.4.

22.

matters subject to call-in

Minutes:

There were no matters subject to call in.

23.

matters arising from the Policy Development and Performance Monitoring Panels

Minutes:

There were no matters arising from the Policy Development and Performance Monitoring Panels.

24.

Proposed Pilot for Kerbside Garden Waste Collection Scheme pdf icon PDF 115 KB

To promote a Pilot Garden Waste Collection Scheme, based upon the business case set out in Appendix A, in alignment with the Councils corporate objectives to provide services that are accessible; responsive to need; commercially secure; and in line with the Councils transformation programme.  (Report of the Portfolio Holder for Place and the Executive Director Place enclosed.)

Additional documents:

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Place and the Executive Director Place which sought approval to make recommendations to full Council in order to promote a Pilot Garden Waste Collection Scheme.  The proposals were based upon the business case set out in Appendix A within the report, in alignment with the Councils’ corporate objectives to provide services that were accessible; responsive to need; commercially secure; and in line with the Councils transformation programme.

 

Councillor Gambba-Jones advised that the report required a Cabinet decision, rather than a recommendation to full Council.  The budget figures at recommendations 11 and 12 were not initially thought to be within the Budget, which was why the report referred to a need for Council approval.  It was now apparent that the budget had already been allocated, so the decision fell within the Cabinet’s terms of reference rather than the Council’s.

 

Councillor Coupland requested an explanation as to the subscription discount.  The Environmental Services Manager explained that the one-off initial charge (covering various matters such as delivery of the wheelie bin) had been set at £15 initially in order to motivate customers to join the scheme prior to implementation.  Following implementation the delivery charge would be increased to £20.

 

The Leader requested that, as part of the scheme’s evaluation, the impact of wheelie bins on the street scene and in terms of the public perception also be taken into account.  

 

Councillor B Alcock queried who would decide whether or not a property was suitable to receive a wheelie bin, as he had concerns about the storage of bins and the issues in relation to the street scene in particular areas.  He referred to the potential risk in terms of the general demand to change from bags to wheelie bins as a result of the scheme.  Councillor Alcock also queried where the cost of the disposal featured.

 

The Environmental Services Manager advised that the garden waste would be taken to the Organic Recycling plant in Crowland and that the gate fee would be paid by Lincolnshire county Council.

 

Councillor Gambba-Jones stated that the intention was that a member of the Environmental Services Team would visit the customer’s property in order to determine whether or not it was suitable to be part of the scheme.  For example, there were options for terraced properties where wheelie bins could be stored in the side alleys and collection could be arranged directly from their storage location so that the bins did not cause blockages on the pavements. 

 

Councillor Gambba-Jones explained that wheelie bins had been used by business operating commercially within the district for many years and therefore that the scheme was being operated as a commercially viable service.  The Leader advised that there would be no conversion to wheelie bin collections for domestic refuse, and that weekly black bag collections would continue.  

 

The Environmental Services Manager advised that a list of do’s and don’ts would be provided to customers joining the scheme.  She added  ...  view the full minutes text for item 24.

25.

Payments Solution Options Trial pdf icon PDF 73 KB

To trial all forms of payment solutions across services, to establish the most appropriate forms of payment solutions, to align with the Corporate Priorities enabling the Right Service, at the Right time and in the Right way.  (Joint report of the Portfolio Holder for Strategy, Governance and Public Protection and the Executive Manager Public Protection enclosed.)

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Strategy, Governance and Public Protection and the Executive Manager Public Protection which sought approval to trial all forms of payment solutions across services, to establish the most appropriate forms of payment solutions, to align with the Corporate Priorities enabling the Right Service, at the Right time and in the Right way.

 

Councillor Alcock queried what the commercial card charges were.  He also asked whether any potential risks had been identified.  The Executive Manager Public Protection advised that the card charges varied.  He agreed to provide the information (which was appended to the minutes).  The Executive Manager Public Protection advised that the risks would be identified as part the trial process for the scheme.  A Risks Project Team would be meeting regularly to highlight any issues. 

 

DECISION:

 

a)        That approval be given to trial all forms of payment solutions (excluding credit card option for business rate and Council Tax payment);

 

b)        That the cost of credit card transactions applied by the scheme provider would be charged to the payee at point of payment; and

 

c)         That the Executive Manager Public Protection provide details of the cost of credit card transactions.

 

(Other options considered:

·         Not to approve the recommendations; or

·         To approve the recommendations with amendments.

Reasons for decision:

·         Providing the correct platform for the services to use would enable both residents and businesses to operate in the most effective and efficient way, and would enable the Council to deliver services more cost effectively;

·         The Council would be enabled continually to improve the services it delivers, while expanding into new areas of delivery;

·         It had been demonstrated through consultation and research that customers interacted more effectively with the Council and were more likely to purchase new services, such as Garden waste collection services;

·         Ensuring that the needs of communities were anticipated and catered for would reward the Council in enabling effective efficiencies in its service deliveries

·         The Council recognises the changing profile and expectations of users, by reflecting the fact there was greater use of technology by customers and businesses; and

·         Reducing the demand on resources would free up resources to the most vulnerable or to those without access to the platform.)

 

(The Executive Manager Public Protection left the meeting at 7.02 pm, following consideration of the above item.)

26.

Write Offs pdf icon PDF 89 KB

To recommend writing off irrecoverable debts.  (Joint report of the Portfolio Holder for Finance Executive Director Commercialisation (S151) enclosed.)

 

(Please note that the appendices associated with this report are not for publication by virtue of Paragraphs 1 (Information relating to any individual), 2 (Information which is likely to reveal the identity of an individual) and 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) in Part 1 of Schedule 12a of the Local Government Act 1972, and are therefore attached to this agenda as Item 12. )

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Finance and Executive Director, Commercialisation (S151) which recommended writing off irrecoverable debts.

 

Members noted that the report contained a breakdown of the individual debts within Appendices A – E, which were not for publication by virtue of Paragraphs 1 (Information relating to any individual), 2 (Information which is likely to reveal the identity of any individual) and 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Councillor P E Coupland reported that the write offs were 42% down compared with the first six months of the year. 

 

Members agreed that only the principles of the report would be discussed and there was therefore no need for the meeting to go into private session.

 

DECISION:

 

That the following debts be written off:

Council Tax                                                    £2,192.78

Business Rates                                             £1,366.19

Accounts Receivable                                   £7,495.08

Former Tenant Arrears                                 £17,420.78

Housing Benefit Overpayments                 £1,551.59

Total:                                                                £30,026.42

 

(Other options considered:

·         Do nothing; or

·         Approve the recommendations with amendments

Reasons for decision:

·         All recovery methods available had been considered and where appropriate pursued before making the decision to write off.)

27.

Any other items which the Leader decides are urgent

 

 

Note:         (i)      No other business is permitted unless by reason of special circumstances, which shall be specified in the Minutes, the Leader is of the opinion that the item(s) should be considered as a matter of urgency. 

 

(ii)     Any urgent item of business that is a key decision must be dealt with in accordance with paragraphs 15 and 16 of the Constitution’s Access to Information Procedure Rules.

Minutes:

The Leader proposed that a request be made to the Chairman of the Council to cancel the November full Council meeting due to lack of business, and that the next full Council meeting take place in December as scheduled.

 

DECISION:

 

That the Chairman of the Council be requested to cancel the November full Council meeting.