Agenda and minutes

Cabinet - Tuesday, 22nd March, 2016 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Amanda Taylor  01775 764837

Items
No. Item

46.

Minutes pdf icon PDF 93 KB

To sign as a correct record the minutes of the meeting of the Cabinet held on 16 February 2016 (copy enclosed). 

Minutes:

The minutes of the meeting held on 16 February 2016 were signed as a correct record.

47.

Declarations of Interest

(Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)

Minutes:

Item 11 – Procurement item

 

Councillor Worth informed the meeting that although he did not have a Disclosable Pecuniary Interest, in the interests of transparency he wished it to be recorded that he was a County Councillor, and member of the Executive.

48.

Questions raised by the public under the Council's Constitution (Standing Orders)

Minutes:

No questions were raised under the Council’s Constitution (Standing Orders).

49.

Matters subject to call-in

Minutes:

There were no matters subject to call in.

50.

Matters arising from the Policy Development and Performance Monitoring Panels

Minutes:

There were no matters arising from the Policy Development and Performance Monitoring Panels.

51.

Council Tax Section 13A Policy pdf icon PDF 92 KB

To approve the policy in relation to applications for discretionary reduction under Section 13A (1) (c) of the Local Government Finance Act 1992.  (Report of the Portfolio Holder for Finance and the Executive Director Commercialisation (S151) enclosed.)

Additional documents:

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Finance and the Executive Director Commercialisation (S151) which sought approval of a policy in respect of applications for discretionary reduction under Section 13A (1) (c) of the Local Government Finance Act 1992.

 

It was noted that the Policy Development Panel had considered the draft Council Tax Section 13A Policy at its meeting on 9th March 2016 and had no comments for Cabinet.

 

DECISION:

 

That the Council Tax Section 13A Policy be approved.

 

(Other options considered:

·         To approve the recommendation with amendments; or

·         Not to approve the recommendation.

Reasons for decision:

·         Having a Policy in place would ensure that the Council had a fair approach to dealing with applications for discretionary reduction in Council Tax, and the criteria to which regard would be given.

·         The policy was designed to consider discretionary relief only in exceptional circumstances, and ensured through the decision making process that all reasonable steps had been taken to resolve personal situations, and that all other eligible reductions had been identified and awarded first.)

52.

Council Tax Support Anti Fraud Policy pdf icon PDF 79 KB

To approve the anti-fraud policy in relation to the Council Tax Support scheme.  (Report of the Portfolio Holder for Finance and the Executive Director Commercialisation (S151) enclosed.)

Additional documents:

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Finance and the Executive Director Commercialisation (S151) which sought approval of the anti-fraud policy in relation to the Council Tax Support scheme.

 

DECISION:

 

That the Council Tax Support Anti-Fraud Policy be approved.

 

(Other options considered:

·         To approve the recommendation with amendments; or

·         Not to approve the recommendation.

Reasons for decision:

·         To ensure that the Council was transparent and pro-active in its approach to tackling Council Tax Support fraud. This could act as a deterrent to potential fraudsters.)

53.

Any other items which the Leader decides are urgent

 

 

Note:         (i)      No other business is permitted unless by reason of special circumstances, which shall be specified in the Minutes, the Leader is of the opinion that the item(s) should be considered as a matter of urgency. 

 

(ii)     Any urgent item of business that is a key decision must be dealt with in accordance with the Constitution’s Access to Information Procedure Rules.

Minutes:

There were no urgent items.

54.

EXCLUSION OF PRESS AND PUBLIC

Minutes:

DECISION:

 

That, under section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in Paragraphs 1 and 3 of part 1 of Schedule 12A of the Act.

55.

Procurement

To consider current and future delivery of procurement support to the Council.  (Report of the Portfolio Holder for Legal, Performance and Democratic Services and the Executive Director Strategy and Governance enclosed.)

Minutes:

Consideration was given to the joint report of the Portfolio Holder for Legal, Performance and Democratic Services and the Executive Director Strategy and Governance which considered current and future delivery of procurement support to the Council.

 

Councillors discussed issues around service provision, and the potential for the Council to deliver this service in house.

 

It was noted that due to the timescales involved, this decision would be implemented before the expiration of the call-in period. The constitution allowed for this in urgent circumstances where the Access to Information Procedure Rules had been complied with; which they had in this case.

 

DECISION:

 

a)      That notice be given before 31 March 2016 to end the current contract on 31 March 2017; and

 

b)      That Procurement governance and day to day workloads be provided ‘in house’ by staff already in-post - the shared Client Side Contracts Officer and the Shared Corporate Improvement and Performance Manager.

 

(Other options considered:

·         To approve the recommendation with amendments; or

·         Not to approve the recommendation.

Reasons for decision:

·         Value for money and performance improvement, as detailed in the report.