Agenda and minutes

Cabinet - Tuesday, 9th May, 2017 10.00 am

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Democratic Services  01775 764626

Items
No. Item

50.

Minutes pdf icon PDF 84 KB

To sign as a correct record the minutes of the meeting of the Cabinet held on 28 March 2017 (copy enclosed). 

Minutes:

The minutes of the meeting held on 28 March 2017 were agreed as a correct record and signed by the Leader as a correct record.

51.

Declarations of Interest.

(Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)

Minutes:

There were no declarations of interest.

52.

Questions raised by the public under the Council's Constitution (Standing Orders).

Minutes:

No questions were raised under the Council’s Constitution (Standing Orders).

53.

To consider any matters which have been subject to call-in.

Minutes:

There were no matters subject to call-in.

54.

To consider matters arising from the Policy Development and Performance Monitoring Panels in accordance with the Overview and Scrutiny Procedure or the Budget and Policy Framework Procedure Rules.

Minutes:

There were no matters arising from the Policy Development Panel and Performance Monitoring Panel in accordance with the Overview and scrutiny Procedure or the Budget and Policy Framework Procedure Rules.

55.

Any other items which the Leader decides are urgent.

 

 

Note:         (i)      No other business is permitted unless by reason of special circumstances, which shall be specified in the Minutes, the Leader is of the opinion that the item(s) should be considered as a matter of urgency. 

 

(ii)     Any urgent item of business that is a key decision must be dealt with in accordance with the Constitution’s Access to Information Procedure Rules.

Minutes:

There were no urgent items.

56.

To consider resolving that, under section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1, 3, 4 and 5 of part 1 of Schedule 12A of the Act.

Minutes:

DECISION:

 

That, under section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1,3,4 and 5 of part 1 of Schedule 12A of the Act.

57.

Proposal to Establish a Shared Central Contracts Team

To seek approval to establish a Centralised Contracts Team (report of the Deputy Leader of the Cabinet and the Executive Manager People and Public Protection enclosed).

Additional documents:

Minutes:

Consideration was given to the report of the Deputy Leader of the Cabinet and Executive Manager – People and Public Protection seeking member approval to establish a shared Centralised Contract Team.

 

Councillors discussed the projected savings as set out in the report and acknowledged that they were based upon  current figures as it was impossible to accurately predict what contracts would be required in the future. It was suggested that the report to Council included additional financial information that had been considered in the drafting of the report.

 

Councillors were supportive of the idea and stressed the importance of monitoring the performance of the Centralised Contract Team to ensure that the predicted savings were being realised.  The monitoring would be ongoing and would involve the Performance Monitoring Panel.

 

RECOMMENDATION TO FULL COUNCIL:

 

1)       That the proposal to establish a Shared Central Contracts Team be approved;

 

2)       That the creation of 3.0 FTE posts and a Modern Apprenticeship, that will be delivered within the existing budget envelope and from savings generated from contract efficiencies, be approved; and

 

3)       That the proposed split of funding between the two councils is 60 percent Breckland, 40 percent South Holland, which reflects the levels of support needed by both councils at the present time. This will be reviewed annually to reflect work levels.

 

(Other options considered:

 

Option 1 –Do nothing.  If this option was taken, there would continue to be inconsistency in the procurement and management of contracts - those that were dealt with by the Procurement Team and those that were dealt with by the services themselves.  The opportunity to realise contract efficiencies, become more consistent, have clearly defined roles and appropriate skills and knowledge to put robust contracts in place and improve transparency, would be lost.

 

Option 2 – Establish a Central Contracts Team.  This option enabled clearly defined roles to be established for the procurement of goods and services and the management of contracts thereafter. It was imperative that a consistent approach was used in procurement, with sufficient knowledge and skills of the regulations and process.  Services would be able to play their part by managing the day to day contract delivery and ensuring service quality.

 

            Reasons for Decision:

 

This report proposed the establishment of a Central Contracts Team in order to improve the operation and transparency of the procurement and contract management function, bringing them into a central function.)

 

58.

Former Bull and Monkie public house

To update members on progress on the Council’s continued efforts to secure environmental improvements to the street scene, and the heart of Spalding’s Conservation Area, in relation to the former Bull and Monkie public house.  To consider further actions (report of the Portfolio Holder for Place enclosed).

Additional documents:

Minutes:

Consideration was given to a report by the Portfolio Holder for Place, updating members on the Council’s continued efforts to secure environmental improvements to the street scene and the heart of Spalding’s Conservation Area in relation to the former Bull and Monkie public house.

 

DECISION:

 

To approve the instigation of legal action to enable the Council to recover its costs along with other action as set out in the report’s recommendation.

 

Reason for Decision:

 

As set out in the report.