Agenda and draft minutes

This meeting will be held virtually via Zoom and streamed live. The link for this can be found by clicking on the meeting date. Note that this agenda was republished on 10 June 2020 & 12 June 2020, Cabinet - Tuesday, 16th June, 2020 10.00 am

Venue: This will be a meeting held in line with The Local Authorities & Police & Crime Panels (Coronavirus) (Flexibility of Local Authority & Police & Crime Panel Meetings) (England & Wales) Regulations 2020

Contact: Democratic Services  01775 764626

Link: View Facebook Livestream of the meeting

Items
No. Item

96.

Apologies for absence.

Minutes:

Apologies were received from Councillor Woolf

 

97.

Minutes pdf icon PDF 335 KB

To sign as a correct record the minutes of the meeting of the Cabinet held on 17 March 2020 (copy enclosed). 

Minutes:

That the minutes of the meeting held on 17 March 2020 be signed as a correct record as soon as reasonably practical after the meeting.

 

98.

Declarations of Interest.

(Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest and leave the meeting without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)

Minutes:

There were none.

 

99.

Questions raised by the public under the Council's Constitution (Standing Orders).

Minutes:

There were none.

 

100.

To consider any matters which have been subject to call-in.

Minutes:

There were none.

 

101.

To consider matters arising from the Policy Development and Performance Monitoring Panels in accordance with the Overview and Scrutiny Procedure or the Budget and Policy Framework Procedure Rules.

Minutes:

There were no matters arising.

 

102.

COVID-19 Briefing pdf icon PDF 180 KB

To set out a summary of the Council’s response to the Covid-19 pandemic (report of the Leader of the Council enclosed).

Additional documents:

Minutes:

The report set out a high level summary of the impact of the Covid-19 pandemic on the Council’s services and the way the council had operated.

 

DECISION:

 

That the content of the report be noted.

 

(Other options considered:

  • To do nothing.

Reasons for decision:

To ensure that members of the Cabinet are kept informed of the way in which the Council is responding to the Covid-19 pandemic.)

 

103.

Financial Implications of Covid-19 pdf icon PDF 96 KB

To update on the potential financial implications resulting from the Covid-19 pandemic (report of the Portfolio Holder for Finance enclosed).

Additional documents:

Minutes:

Consideration was given to the report of the Portfolio Holder for Finance to update on the potential financial implications resulting from the Covid-19 pandemic.

 

The report provided an overview of the current assessment of the emerging financial impact to the council from the Covid-19 pandemic.  The financial position and national picture was constantly changing, therefore, it was noted that the values included in the report were subject to change over the coming months.

 

It was confirmed that potential savings to the Council from agile working would be identified and be made available in due course.

 

The Leader advised that the authority was pushing hard to ensure all eligible businesses within the district claimed the money they were entitled to, as any unspent funding would be reclaimed by Government.

 

The Leader confirmed that a change in legislation would be required to allow capital programme reserves to be spent for revenue purposes.

 

 

DECISION:

 

That the content of the report be noted.

 

(Other options considered:

  • To do nothing.

Reasons for decision:

  • To ensure that the Council’s performance is properly scrutinised.)

 

104.

Re-opening of South Holland's Markets, and Spalding Market Stall provision pdf icon PDF 248 KB

To consider the options for re-opening the markets in South Holland and market stall provision at Spalding market (report of the Executive Director Commercialisation enclosed).

 

(Please note that Appendix B to this report is not for publication by virtue of Paragraphs 1 (Information relating to any individual) and 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) in Part 1 of Schedule 12A of the Local Government Act 1972, and is therefore attached to this agenda as item 12).

Additional documents:

Minutes:

Consideration was given to the options for re-openingof the markets in South Holland and the market stalls provision at Spalding market.

 

The Cabinet voted to exclude the press and public under Paragraphs 1 and 3 of Schedule 12A of the Local Government Act 1972 to consider the content of Appendix B.  The press and public were re-admitted to the meeting for the remainder of the debate and the vote on the recommendations.

 

The impact of Covid-19 on the UK had meant that the government had to make the decision to introduce lock-down and shut certain outlets, including markets.  On 24th March the decision was made to close markets in South Holland following government guidance and for the safety of traders, staff and visitors.

As the lock-down on England eased, the government announced on 24 May that outdoor markets could reopen from 1 June, so long as they were Covid-safe. Markets are an important part of the towns and should be opened as soon as they were safe to do so. However, changes to the way markets operate needed to be made in accordance with government guidance, dealing in particular with the requirement forsocial distancing. 

 

Changes needed to be made to the markets including location, pitch booking and stall provision to make them safe and to provide confidence to those returning to the towns.

 

The Environmental Services Manager confirmed that there had been engagement with all traders, both regular and casual. The majority had continued to trade, stood on multiple markets and were comfortable with the level of support and engagement from the Council. 

 

An additional recommendation was proposed by the Portfolio Holder and agreed as follows:

 

‘That the Environmental Services Manager be authorised, in consultation with the Portfolio Holder for Place, to establish a Covid compliant market in the Market Place, Long Sutton if a road closure order can be obtained via the local Highway Authority and arrangements prove viable and achievable.  If no such closure can be obtained the market to be established in the nearby council owned car park.’

 

The Portfolio Holder thanked the staff and ward members involved in the work detailed within the report.

 

DECISION:

 

1.         That, in order to secure the safe re-opening of South Holland District Council markets, in line with government guidance introduced due to Covid-19,

 

a)    The current practice of erecting and dismantling SHDC stalls at Spalding Tuesday and Saturday markets be suspended;

b)    The removal of trade waste by South Holland District Council at Holbeach, Long Sutton and Crowland markets be terminated, thereby making the service equitable across all markets;

c)    A book and pay system for traders who wish to stand at any SHDC market be introduced to enable a planned approach to market layouts each week and remove the need for cash handling, both of which assist with the opening of Covid-safe markets;

d)    In the event that, following the consultation referred to in Appendix B of the report, the current practice of erecting  ...  view the full minutes text for item 104.

105.

Any other items which the Leader decides are urgent.

 

 

Note:         (i)      No other business is permitted unless by reason of special circumstances, which shall be specified in the Minutes, the Leader is of the opinion that the item(s) should be considered as a matter of urgency. 

 

(ii)     Any urgent item of business that is a key decision must be dealt with in accordance with the Constitution’s Access to Information Procedure Rules.

Minutes:

There were none

 

106.

Re-opening of South Holland's markets, and Spalding market stall provision

To consider exempt Appendix B to the report at agenda item 9 (Appendix B enclosed).