Agenda and minutes

Cabinet
Tuesday, 15th January, 2019 10.00 am

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Democratic Services  01775 764626

Items
No. Item

51.

Minutes pdf icon PDF 69 KB

To sign as a correct record the minutes of the following meetings:

Additional documents:

Minutes:

The minutes of the Cabinet meeting held on 20 November 2018 were signed by the Leader as a correct record.

 

The minutes of the special Cabinet meeting held on 17 December 2018 were signed by the Leader as a correct record.

52.

Declarations of Interest.

(Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)

Minutes:

There were no declarations of interest.

53.

Questions raised by the public under the Council's Constitution (Standing Orders).

Minutes:

No questions were raised under the Council’s Constitution (Standing Orders).

54.

To consider any matters which have been subject to call-in.

Minutes:

There were no matters subject to call-in.

55.

To consider matters arising from the Policy Development and Performance Monitoring Panels in accordance with the Overview and Scrutiny Procedure or the Budget and Policy Framework Procedure Rules.

Minutes:

There were no matters arising from the Policy Development and Performance Monitoring Panels.

56.

Lincolnshire Waste Partnership - Joint Municipal Waste Management Strategy pdf icon PDF 96 KB

To provide members with the Joint Municipal Waste Management Strategy that has been created with the County Council and the 7 Lincolnshire authorities within the Lincolnshire Waste Partnership (report of the Portfolio Holder for Place enclosed).

Additional documents:

Minutes:

Consideration was given to the report of the Portfolio Holder for Place which provided members with the Joint Municipal Waste Management Strategy that had been created with the County Council and the seven Lincolnshire authorities within the Lincolnshire Waste Partnership.

 

The Cabinet considered a representation from Councillor F Biggadike which raised a number of issues, including any potential change of service, specific issues around black bags being left in the wrong locations, and collection of refuse from flats.  The Leader responded that the issues raised would be taken on board.

 

The Cabinet agreed that it was important to work together with the other authorities to find a way that would suit all.  However, the Authority had always been clear that it would not be forced into a Lincolnshire-wide agreement if it did not work for South Holland. 

 

DECISION:

 

That the joint Municipal Waste Management Strategy be adopted.

 

(Other options considered:

·         To do nothing.

Reasons for decision:

·         To establish a culture with values in support of delivering the waste strategy and its vision, to deliver key objectives with a joint goal in mind, and to provide the best environmental options and value for money.)

57.

Electric Vehicle Charging Stations pdf icon PDF 98 KB

To highlight the building costs associated with the construction and running costs of electric vehicle charging stations at a number of locations with South Holland, and the current public and private sector funding opportunities currently available (report of the Deputy Leader and the Executive Manager People and Public Protection).

 

Additional documents:

Minutes:

Consideration was given to the report of the Deputy Leader, the Executive Director Strategy and Governance and the Executive Manager People and Public Protection which asked the Cabinet to consider proposals for the introduction of Electric Car Charging points across a number of locations within the district.  The report provided the background, identified the sources of funding available against which to bid, and highlighted approach, issues and costs associated with the supply, installation and running of electric vehicle charging points.

 

It was requested that recommendation (d) be expanded to reflect any future increases in the charging cost at charging stations.

 

DECISION:

 

a.    That the Council applies for the Office of Low Emission Vehicles On-Street Parking Grant, which would cover up to a maximum of £7,500 or 75% of associated costs per installation.

b.    That the Council also applies for an additional 25% of funding through private sector electric vehicle installers so that the cost of installation is fully funded.

c.    That if these funding bids are unsuccessful that the Growth reserve is used for the costs associated with purchase and installation of 7 units across the district as set out in Appendix 3, of the report.

 

d.    That an initial charging rate at 0.30p per kWh at charging stations be set,  based on external advice received.  This charge would rise in accordance with retail price index (RPI) based on March data on an annual basis.

 

e.    That the construction of seven electric vehicle charging stations be pursued, in the following locations:

·         Vine Street (Spalding): Fast charging unit

·         Victoria Street (Spalding): Fast charging unit

·         Priory Road (Spalding); Fast charging unit

·         Pinchbeck Library and Community Hub (Pinchbeck): Fast charging unit

·         Curlew Centre (Sutton Bridge): Fast charging unit

·         Fishpond Lane (Holbeach): Fast charging unit

·         West Street (Crowland): Fast charging unit

 

f.     That the outcome of the consultation process on the associated Car Parking Order, undertaken in accordance with the Local Authorities’ Traffic Orders (Procedure) (England and Wales) Regulations 1996, be submitted to the Leader and Cabinet and that after any necessary responses to the consultation have been issued the Leader determines whether or not to approve the Car Parking Order with or without amendments.

(Other options considered:

·         To do nothing.

Reasons for decision:

·         To commit to the following priority within the Council’s Corporate Plan – ‘To work together with partners and local communities to improve the quality of public spaces to be cleaner, greener and safer’;

·         To enable residents to access suitable charging provision;

·         Due to current availability of funding, charging stations can be constructed with no direct cost to the Council in the case of fast charging stations, or at a subsidised rate in the case of rapid charging units;

·         Continual growth of electric vehicles in the district meant that the Council needed to respond to growing and changing demand to its car parks;

·         To increase South Holland’s share of electric vehicle chargepoints within Lincolnshire;

·         Commitment to central government strategy regarding alternatives to petrol and diesel  ...  view the full minutes text for item 57.

58.

Log of Delegation to Officers - Contracts delegations and Contract Procedure Rules pdf icon PDF 125 KB

To consider revised Delegations to Officers in relation to contracts and to consider proposed amendments to the Contracts Procedure Rules (report of the Portfolio Holder for Governance and Customer enclosed).

 

Minutes:

Consideration was given to the report of the Portfolio Holder, Governance and Customer which asked the Cabinet to consider revised Delegations to Officers in relation to contracts and to consider proposed amendments to the Contracts Procedure Rules.

 

DECISION:

 

a.    That the proposed delegations to officers relating to contracts, detailed in Appendix B, be approved and the Log of Delegations be amended accordingly; and

 

b.    That the proposed amendments to the Contracts Procedure Rules detailed in Appendix C be approved.

 

RECOMMENDED TO COUNCIL:

 

c.    That the Constitution be amended in accordance with Appendix C.

 

 (Other options considered:

·         To decline to approve the delegations detailed in Appendix B and the proposed amendments to the Contract Procedure Rules set out in Appendix C.

Reasons for decision:

·         The existing delegations detailed in Appendix A correlate with the former Contract Procedure Rules.  The proposed delegations in Appendix B will correlate with the amended Contract Procedure Rules.  The proposed amendments in Appendix C will comply with audit requirements and ensure that officers are notified of the level of delegation that applies to each part of the Contacts process.)

59.

Any other items which the Leader decides are urgent.

 

 

Note:         (i)      No other business is permitted unless by reason of special circumstances, which shall be specified in the Minutes, the Leader is of the opinion that the item(s) should be considered as a matter of urgency. 

 

(ii)     Any urgent item of business that is a key decision must be dealt with in accordance with the Constitution’s Access to Information Procedure Rules.

Minutes:

There were no urgent items.

60.

Exclusion of Press and Public

Minutes:

DECISION:

 

That, under section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 3 of part 1 of Schedule 12A of the Act.

61.

A report concerning a proposed HRA development at Small Drove, Weston

(appendices enclosed).

Additional documents:

Minutes:

Consideration was given to the report of the Portfolio Holder for Corporate Delivery and Strategic Oversight, which sought to secure agreement for the delivery of 34 affordable homes by the Authority at Small Drove, Weston, sought member approval for the award of the build contract for the construction of the dwellings, and sought member approval for the acceptance of grant funding from Homes England, based on the proposed grant funding agreement appended to the report.

 

Members agreed that the third recommendation (seeking approval of the build contract) be amended to allow Full Council to be consulted on the main terms of the proposed build contract, prior to a final decision being made.  It was requested that an additional appendix be submitted with the report to Full Council to cover these issues raised by the Cabinet.

 

DECISION:

 

a.    That approval is given for the construction of 34 new-build affordable homes by the authority at Small Drove, Weston, enabling the scheme to move towards delivery phase, subject to 3 and 4 below;

 

b.    To approve the budget spend for the scheme, based on the financial business case contained within the report;

 

c.    That the Cabinet consults Full Council on recommendation 3 (as set out in the original report) in respect of the main terms of the proposed build contract and, subject to the outcome of that consultation, the final decision in respect of the build contract be delegated to the Portfolio Holder, Corporate Delivery and Strategic Oversight.

 

RECOMMENDED TO COUNCIL

 

d.    That approval be given for the authority to enter into a grant agreement with Homes England in relation to grant funding through the Shared Ownership Affordable Homes Programme 2016-2021 to support the delivery of 34 homes at Small Drove, Weston.

 

(Other options considered:

·         To do nothing.

Reasons for decision:

·         To enable the scheme to move into the delivery phase of the project.  To formally enter into contract with Homes England and to secure the grant funding for the scheme.  To formally enter into a build contract for the construction of the 34 homes.)