Agenda and minutes

Policy Development Panel - Tuesday, 8th July, 2014 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Shelley French  01775 764451

Items
No. Item

3.

Minutes pdf icon PDF 13 KB

To sign as a correct record the minutes of the following meetings (copies enclosed):

Additional documents:

Minutes:

The minutes of the following meetings of the Policy Development Panel were agreed as a correct record:

 

(a) Policy Development Panel 29 April 2014; and

 

(b) Special Meeting of the Policy Development Panel 14 May 2014.

4.

Declarations of Interest

(Members are no longer required to declare personal of prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in their Register of Interests.

 

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, members may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)   

 

Minutes:

There were none.

5.

Contaminated Land Strategy pdf icon PDF 36 KB

To give consideration to the revised Contaminated Land Strategy.  Councillor M Chandler (Portfolio Holder for Regulatory Services) will be in attendance (Report of the Public Protection Manager enclosed).

 

Additional documents:

Minutes:

Consideration was given to the report of the Public Protection Manager on the Contaminated Land Strategy.  Members were requested to note the content of the report and recommend it to be approved by the Cabinet Portfolio Holder for Regulatory Services, Councillor M G Chandler. 

 

Local authorities had a number of duties in respect of contaminated land.  Those duties were originally imposed by Part 2A, Environmental Protection Act 1990 (Part 2A), as inserted by Section 57, Environment Act 1995.  The duties were implemented by the Contaminated Land (England) Regulations 2000 as amended, supported by Part 2A Contaminated Land Statutory Guidance. 

 

The UK policy on contaminated land was to prevent future pollution (dealt with separately through Groundwater Regulations and Pollution Prevention and Control (PPC) Legislation) and to restore past damaged/contamination in a structured way.  That element of the policy was delivered through combinations of the planning regime and the duties under Part 2A. 

 

The UK policy aimed to reduce unacceptable risks to human health and the environment, to have enabled the re-use of brownfield sites and to have protected Greenfield sites.  This was based on risk based approach that emphasised voluntary, positive and controlled action and recognised that the best means of paying for remediation was often through development. 

 

That Part 2A contaminated land regime was summarised as follows:

 

  • A regime for the control of specific threats to health or the environment from existing land contamination in a co-ordinated way;

 

  • It provides a legal definition of contaminated land;

 

  • It provides for a proactive and strategic approach by local authorities;

 

  • It is based on the principles of “suitable for use” and “polluter pays”;

 

  • It specifically lays out who pays, when action should be taken, and how enforcement action is organised.

 

The Strategic approach made by local authorities referred to the summary made and was dealt by a requirement for all authorities to have produced and have published a Contaminated Land Strategy.  The Strategy had to detail how contaminated land was to be identified and the inspection strategy to have been employed.  The aim of the strategy was to direct the work to have assessed potentially contaminated land and that the most pressing and serious problems were located first, reflected local circumstances and where it was appropriate formally determine that land was contaminated.  Local authorities were also required to identify who was liable and have secured remediation where it was necessary, or to have acted in default and have costs recovered, and to have maintained a public register of contaminated land. 

 

Due to national changes that had taken place in policy around development, new legislation and guidance had been published.  The Contaminated Land (England) (Amendment) Regulations 2012 required that local authorities reviewed their contaminated land strategies and to have had regard to the revised statutory guidance. 

 

A revised Contaminated Land Strategy had been produced in consultation with the Policy Development Panel and had been considered at its meetings on 28 October 2013 and 4 March 2014, to take into account  ...  view the full minutes text for item 5.

6.

Textile Recycling Element of Waste Collections

Councillor R Gambba-Jones (Portfolio Holder for Waste Management, Green Spaces and Operational Planning) to be in attendance to provide the Policy Development Panel with an update on the Textile Recycling Element of Waste Collections.

Minutes:

Councillor R Gambba-Jones, Portfolio Holder for Waste Management Green Spaces and Operational Planning was in attendance to provide the Panel with an update on the Textile Recycling Element of Waste Collections.

 

A textile kerbside collection trial was launched in March to divert textiles (clothing, shoes, household textiles) away from disposal.  Every year in South Holland 1800 tonnes of textiles were thrown away in kerbside collections, those textiles could have been reused or recycled. 

 

In January £16,000 was received from WRAP (Waste Resources Action Programme) to target recyclable textiles.  The Waste and Recycling department built upon an existing relationship with the Salvation Army to operate a kerbside collection service. 

 

A trial used three different types of bags green, blue and Salvation Army.  This was a test to see which had the best set out rate and could inform any future decisions about a separate textile collection service. 

 

Initially textiles were collected by a separate van that followed the recycling vehicles.  The van loan had been extended passed the initial 8 week period due to the high volume of textiles collected.  The collection was now being moved over to 'collection pods', trays under the recycling vehicles which could be used to store the collected textiles separately. 

 

The trial to date had collected 8.9 tonnes of textiles, with 7.2 tonnes being sent to reuse and 1.4 tonnes being sent Portfolio Holder for Waste Management Green Spaces and Operational Planning for recycling.  The rest of the 8.9 tonnes was sent to waste, this had been anticipated especially in a trial of that nature. 

 

Feedback from the scheme had been good, with one customer who phoned to "congratulate SHDC on the new initiative for textile recycling.  It's a brilliant idea".  The SalvationArmy were also impressed, the quality of the textiles collected so far, were of a good quality. 

 

Members of the Panel were very impressed with the success of the trial and queried when it would be rolled out district wide.  The Portfolio Holder advised that the trial was still on going and there was a possibility that it would be slowly introduced district wide once the collection pods were in place. 

 

AGREED:

 

That the Panel thanks the Portfolio Holder for the update and notes the ongoing outcomes of the trial.

7.

Waste Oil and Fat Collections

Councillor R Gambba-Jones (Portfolio Holder for Waste Management, Green Spaces and Operational Planning) to be in attendance to provide the Policy Development Panel with information on South Holland District Council's policy on waste oil and fat collections. 

Minutes:

The Portfolio Holder for Waste Management, Green Spaces and Operational Planning was in attendance to advise the Panel on the potentials of a waste oil and fat collection. 

 

The Chairman reminded the committee that she had requested that information be provided to the Panel on the feasibility of the authority undertaking a waste oil and fat collection.  She had been made aware of the successes other areas had had with a collection and wondered if there was a potential of generating income for the authority from it. 

 

The Portfolio Holder advised that a residual waste analysis had taken place in October 2013.   It revealed that there was only a small level of liquids, fats and oils were apparent within residual waste.  Therefore it was judged that due to the small levels and the rural nature of the district it would be inefficient to provide a regular household collection service and unlikely to generate any income.   It was noted that householders within South Holland were able to take and fats and oils to the waste recycling centre in Spalding for the purposes of recycling. 

 

AGREED:

 

That the Panel thanks the Portfolio Holder for the information on the potential for waste oil and fat collections and notes that due to the rural nature of the district it would not be cost effective, however it would be part of a programme of opportunities that the Council would continue to consider as resources, markets and technologies changed.

8.

Spalding Cemetery Extension - Position Statement pdf icon PDF 31 KB

To brief the Panel of the position in respect to the extension of Spalding Cemetery (Report of the Senior Environmental Services Officer enclosed).

Minutes:

Members gave consideration to the report of the Senior Environmental Services Officer on the Spalding Cemetery Extension – Position Statement.  The Portfolio Holder for Waste Management, Green Spaces and Operation Planning was in attendance to brief the Panel in respect of the extension of Spalding Cemetery. 

 

There was a need to ensure that adequate future provision of grave space existed in Spalding and to avoid grave space in Spalding Cemetery being used up before that further provision had been sourced. 

 

Spalding Cemetery was reaching capacity and further burial space was required.  At the present rate of usage three to four years of grave space remained. 

 

The Panel had received position statements and requested at its meeting on 29 April 2014 that a further update be provided.

 

A number of comments/objections were received in respect of the proposal to utilise Chiltern Drive open space for the cemetery extension.  Those comments/objections received were relatively easy to accommodate.  However, Sport England was a statutory consultee and had raised points that required more attention and possibility of resources to be resolved. 

 

Sport England had stated that they would give their approval for the use of the site subject to "equivalent or better replacement facilities currently on the site would be provided elsewhere."  Information on such sites had been provided to Sport England for consideration. 

 

The details given to Sport England included three new sites which South Holland District Council were about to take full responsibility for, the sites were as follows:

 

  • Riverside Park, a 3607m2 large open space and equipped play area;

 

  • Thistle Gardens, a 594m2 equipped play area; and

 

  • Wygate Park, a 7520m2 very large open space and equipped play area.

 

Sport England had also been informed of the intention to improve the Park Close, Spalding play area by installing junior goalposts with appropriate safety surfacing in the goalmouths. 

 

Several requests had been made to Sport England for the proposals to be reviewed, but no response at that time had been received.  It was the view that a response from Sport England was very beneficial to the process of obtaining planning permission, but not imperative. 

 

Members were previously advised that land adjacent to the proposed extension, not owned by the authority, had been identified with a potential to provide cemetery space in addition to, or indeed instead of, the proposed site.  The land owner had stated however that they had no intention of selling the land and therefore that option was no longer to be pursued. 

 

A further piece of land existed which was also in private ownership and was also adjacent to the existing cemetery.  That land was the subject of a planning application for housing development which was not successful. 

 

As previously reported to the Panel a local resident had contacted the Senior Environmental Services Officer to inform the authority that he was working on a proposal in respect of that piece of land which could have resulted in the site being offered to the authority as  ...  view the full minutes text for item 8.

9.

Questions asked under Council Procedure Rule 10.3.

Minutes:

There were none.

10.

Tracking of recommendations

To consider responses of the Cabinet reports of the Panel. 

Minutes:

There were none.

11.

Items referred from the Performance Monitoring Panel

Minutes:

There were none.

12.

Key Decision Plan pdf icon PDF 94 KB

To note the current Key Decision Plan (copy enclosed).  

Minutes:

Consideration was given to the Key Decision Plan published on 30 June 2014.

 

AGREED:

 

(a)       That they Key Decision Plan, 30 June 2014 be noted; and

 

(b)       That the Policy Development Panel considers the item on setting up a South Holland Building Consultancy prior to it being considered by Cabinet.

13.

Policy Development Panel Work Programme pdf icon PDF 41 KB

To consider the Work Programme of the Policy Development Panel (Report of the Assistant Director, Democratic Services is enclosed)

Minutes:

Consideration was given to the report of the Assistant Director, Democratic Services that set out the issues that had been identified by the Panel for inclusion in its work programme.  The first appendix to the report detailed the dates for future meetings and the expected agenda items.  The second appendix gave details of the Task Groups that had been identified by the

Panel.

 

The Principal Member Services Officer advised members that with the agreement of the Chairman of the Policy Development Panel and the Performance Monitoring Panel a Special Joint meeting of the Panel had been arranged on 19 August 2014, to discuss the interim report of the Leisure Task Group. 

 

AGREED:

 

That the Panel notes the Work Programme.

14.

Any other items which the Chairman decides are urgent

 

 

NOTE:            No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency. 

Minutes:

There were none.

15.

Exclusion of Press and Public

To consider resolving that, under section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Act.

 

Minutes:

RESOLVED:

 

That, under section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A of the Act.

 

 

 

16.

Debt Management Policy

To consider South Holland's approach and principles to taking recovery action in respect of unpaid amounts of revenue due to the Council (Report of the Assistant Director of Finance is enclosed).

Additional documents:

Minutes:

The Panel gave consideration to the report of the Assistant Director of Finance on South Holland District Council's Debt Management Policy.  Members were asked to consider the policy and endorse it for adoption. 

 

The Head of Strategy, Revenues and Benefits (CPBS) was in attendance to brief members. 

 

Efficient and well administered debt management was crucial to the council.  An up to date, current Debt Management Policy underpinned the authority's approach to debt management, providing clarity and transparency in the principles that the authority applied in the recovery of debt. 

 

Appendix A to the report, the Debt Management Policy (attached at Appendix A to the minutes) sought to protect the Council' interests through a framework which provided a consistent approach to debt management, whilst also giving support to residents who were struggling financially through the provision of appropriate advice and early intervention. 

 

Members requested clarification on the process of enforcement for unpaid debts to the council and were very keen that as much as possible was done to help those struggling with debt management and budget controls. 

 

AGREED:

 

That Policy Development Panel endorse the Debt Management Policy and recommend it for full approval and adoption.