Agenda and minutes

Policy Development Panel - Tuesday, 10th February, 2015 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Shelley French  01775 764451

Items
No. Item

30.

Minutes pdf icon PDF 98 KB

To sign as a correct record the minutes of the following meetings:

Additional documents:

Minutes:

Policy Development Panel – 23 September 2014

 

The Panel considered the minutes of the meeting held on 23 September 2014

 

DECISION:

 

That the minutes are approved and signed by the Chairman.

 

Special Joint Meeting of the Performance Monitoring Panel and Policy Development Panel – 3 December 2014

 

The Panel considered the minutes of the meeting held on 3 December 2014.

 

DECISION:

 

That the minutes are approved and signed by the Chairman.

 

Special Joint Meeting of the Performance Monitoring Panel and Policy Development Panel – 12 January 2015

 

The Panel considered the minutes of the meeting held on 12 January 2015.

 

DECISION:

 

That the minutes are approved and signed by the Chairman.

31.

Declarations of Interest.

(Members are no longer required to declare personal or prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in their Register of Interests.

 

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, members may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)   

 

Minutes:

There were no declarations of interest.

32.

Questions asked under Council Procedure Rule 10.3.

Minutes:

There were no questions asked under Council Procedure Rule 10.3.

33.

Items referred from the Performance Monitoring Panel

Minutes:

There were no items referred from the Performance Monitoring Panel.

34.

Tracking of recommendations pdf icon PDF 57 KB

To consider responses to the reports of the following joint Task Groups:

Additional documents:

Minutes:

Response of the Cabinet to the Interim Report of the Leisure Task Group

 

On 7 October 2014, the Cabinet considered the recommendations of the Leisure Task Group.  Cabinet had noted the work that had been completed to date but did not accept the recommendations.  Cabinet had asked the Corporate Management Team (CMT) to look at the interim report and report back to Cabinet.

 

The Assistant Director (Community) informed the Panel that CMT had examined this issued and had commissioned the Community Development Manager to analyse the results of the survey that had been undertaken by local press.  Care was being taken so that work was not duplicated. 

 

The Assistant Director would be in a position to report progress on this to the Performance Monitoring Panel on 3 March 2015.  As this had been a joint Task Group members of the Policy Development Panel requested that any update be given to members of both Panels.

 

AGREED:

 

1.    That the report is noted; and

2.     That the update on this issue be made to members of both Panels.

 

Response of the Council to the Final report of the Sir Halley Stewart Playing Field Task Group

 

On 21 January 2015, Council considered the recommendations of the Sir Halley Stewart Task Group.  Council had agreed all of the recommendations.

 

The Assistant Director (Community) informed the Panel that an officer group had been established to progress the recommendations.  A progress report would be made to Councillors in June 2015.

 

In discussing the Task Group’s report, Members felt that as there had been press interest in the amount of money being spent on refurbishing the gates of the playing field, it was important that the true cost of this work was publicised.

 

AGREED:

 

1.    That the report is noted;

2.    That a progress report on action against the recommendations be made to Members in June.

35.

Key Decision Plan pdf icon PDF 107 KB

To note the current Key Decision Plan, published 9 December 2014 (copy enclosed). 

Minutes:

Consideration was given to the Key Decision Plan published on 9 December 2014.

 

AGREED:

 

That the Key Decision Plan is noted.

 

36.

Review of Health and Safety Policy pdf icon PDF 65 KB

To propose a revised Health and Safety policy and to recommend its formal adoption and implementation (report of the Public Protection Manager enclosed)

Additional documents:

Minutes:

Members considered a report by the Public Protection Manager proposing a revised Health and Safety Policy.

 

It was noted that the Health and Safety at Work Act 1974 imposed duties on South Holland Council, as an employer. These included:

 

·         Adoption and review of a written Health and Safety Policy Statement

·         To ensure so far as is reasonably practicable, the health, safety and welfare at work of it’s employees

·         To ensure, so far as is reasonably practicable, the health and safety of others visiting South Holland District Council’s premises or using its services

 

South Holland’s existing Health and Safety Policy had been in force since 2012 and was now due for review. The revised policy had been amended to take account of the changes in the Corporate Management Team and corporate structure and to unify the policy with Breckland District Council. This would assist shared management by having a common policy. The policy had also been reviewed to ensure it remained up to date, and was effective and relevant.

 

The Chief Executive had overall responsibility for implementation of the Policy and had to agree any amendments prior to it being signed.

 

AGREED:

 

That the Panel agrees the policy and recommends its approval.

37.

Policy Development Panel Work Programme pdf icon PDF 73 KB

To consider the Work Programme of the Policy Development Panel, and to identify issues for future discussion (Report of the Democratic Services and Legal Manager is enclosed)

Minutes:

Members received the report of the Democratic and Legal Services Manager setting out the programme of work that had been agreed by the Panel.

 

It was noted that the first meeting after Annual Council would be looking to set the Panel’s work programme for the year.  Members agreed that, as well as the Council’s own policies, they should like to focus on examining the polices of partner organisations that would have an affect on South Holland.

 

The Assistant Director (Community) said that work would be undertaken to identify relevant polices for the Panel to consider in June 2015.

 

AGREED:

 

1.    That the report is noted;

2.    That relevant policies from external agencies be identified for consideration when setting the Panel’s work programme in June 2015.

38.

Any other items which the Chairman decides are urgent.

 

 

NOTE:            No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency. 

Minutes:

There were no urgent items.