Agenda and minutes

Policy Development Panel - Tuesday, 9th June, 2015 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Christine Morgan  01775 764454

Items
No. Item

3.

Minutes pdf icon PDF 41 KB

To sign as a correct record the minutes of the following meetings:

Additional documents:

Minutes:

The minutes from the following meetings of the Policy Development Panel were signed by the Chairman as a correct record:

 

a)    Policy Development Panel – 10 February 2015

b)    Special meeting of the Policy Development Panel – 20 May 2015

4.

Performance Monitoring Panel minute pdf icon PDF 69 KB

To note a minute from the meeting of the Performance Monitoring Panel held on 3 March 2015, where an update on the current situation regarding the following joint Task Groups was provided.  Members of the Policy Development Panel were invited to attend for the item:

 

·         Leisure Facilities Task Group

·         Sir Halley Stewart Playing Field Task Group

 

(minute enclosed)

Minutes:

Consideration was given to an extract from the minutes of the Performance Monitoring Panel meeting held on 3 March 2015.  Policy Development Panel members had been invited to attend for an update on the current situation with regard to the following joint Task Groups:

·         Leisure Facilities Task Group

·         Sir Halley Stewart Playing Field Task Group

 

The Panel was reminded that a Work Programme had been drawn up to address the 15 recommendations of the Sir Halley Stewart Playing Field Task Group, and that an update on progress would be provided to the Panel in September 2015.

5.

Declaration of Interests.

(Councillors are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, councillors may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)

Minutes:

There were no Declarations of Interest.

6.

Questions asked under Council Procedure Rule 10.3.

Minutes:

There were no questions asked under Council Procedure Rule 10.3.

7.

Tracking of recommendations

To consider responses of the Cabinet to reports of the Panel. 

Minutes:

There were none.

8.

Items referred from the Performance Monitoring Panel

Minutes:

There were no items referred from the Performance Monitoring Panel.

9.

Key Decision Plan pdf icon PDF 92 KB

To note the current Key Decision Plan, published 1 June 2015 (copy enclosed). 

Minutes:

Consideration was given to the Key Decision Plan, published on 1 June 2015.

 

AGREED:

 

That the Key Decision Plan be noted.

10.

Policy Development Panel Work Programme pdf icon PDF 69 KB

To set out the Work Programme of the Policy Development Panel, and identify and prioritise any issues to be included in the 2015/16 Work Programme (report of the Democratic Services and  Legal Manager enclosed).

 

Councillors are invited  to nominate  issues for inclusion in the 2015/16 Work Programme.

Additional documents:

Minutes:

Consideration was given to the report of the Democratic Services and Legal Manager which set out the Work Programme of the Policy Development Panel and asked the Panel to identify and prioritise any issues it wished to incorporate into the 2015/16 Work Programme. 

 

In identifying issues at the start of the new municipal year, a Work Programme could be drafted that allowed time for proper planning of councillor and officer resources.  However, the Work Programme had also to allow flexibility to incorporate other items at short notice.

 

Whilst identifying issues, Councillors were invited to look at the suitability of the subject, taking into account such considerations as whether the issue was strategic and significant and whether it was likely to lead to effective outcomes.  Duplication of any other work underway within the Council was also to be avoided.

 

The Panel discussed a number of areas, and the following items, for inclusion on the Work Programme, were raised:

 

·         Empty Homes Strategy – This was currently on the Calendar of Work Programme items for discussion on 22 July 2015.  The Panel requested that the Portfolio Holder with special responsibility for Housing (Councillor C Lawton), and the Housing Manager be asked to attend the meeting for this item, and that the details on the Strategy be circulated with the agenda for that meeting.

·         The Assistant Director Community suggested that the Panel may wish to consider the Transformation Programme as part of its Work Programme.  The Transformation Programme was made up of four different areas – digitalisation of services; how the Authority could best use its assets; organisational design; and how the Authority could become more commercial.  Member input was sought at an early stage in order to shape development.  The Corporate Improvement and Development Team was leading on the project and could be involved in any future meeting with the Panel.  The Panel agreed that it wished to include the Transformation on its Work Programme, and the Assistant Director Community advised that he would confirm the timeframe so that the Panel could then schedule this work into its Work Programme.

·         Councillor Astill commented that following the closure of the local secondary school in Crowland, the nearest school available for secondary school children was very close to capacity.  The Panel wished to be advised of the situation with regard to secondary school provision within South Holland, and how this would be affected by development in the area.  It was requested that an appropriate officer from Lincolnshire County Council attend a future meeting of the Panel.

·         Councillor Woolf raised concerns regarding the appearance of towns within the area, and how they could be made more inviting.  He suggested that the Panel should look at what powers were available to the Authority to improve their aspect.  The Principal Member Services Officer advised that in January 2014, similar issues had been raised and that the Portfolio Holder had attended the meeting.  It was suggested that the relevant Portfolio Holder again be asked to attend a Panel  ...  view the full minutes text for item 10.