Agenda and minutes

Policy Development Panel - Tuesday, 22nd September, 2015 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Christine Morgan  01775 764454

No. Item


Declaration of Interests.

(Councillors are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, councillors may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)


There were none.


Medical and Dental Services within the Area

At it’s meeting on 9 June 2015, the Panel raised concerns over the provision of medical and dental services within the area, in light of increased housing development causing a greater demand on those services.


The following representatives will be in attendance to answer Councillors’ questions:


·         Gary Thompson – South Lincolnshire Clinical Commissioning Group

·         Jim Heys – NHS England



The Chairman welcomed to the meeting Gary Thompson from the South Lincolnshire Clinical Commissioning Group, and Jim Heys from NHS England.  They had been invited to answer questions following a Panel meeting on 9 June 2015, where concerns had been raised over the provision of medical and dental services within the area, in light of increased housing development causing a greater demand on those services.


Members raised a number of issues as follows:


·         Was there a ratio of patients to doctor?

o   Gary Thompson - In the past there had been, but this was no longer the case as patient care was no longer provided solely by doctors, but also by other practitioners where appropriate. 


·         How would a need for extra doctors/dentists be highlighted?

o   Gary Thompson - Firstly by the list size of the practice and also by patient satisfaction surveys, where there were poor results.  These surveys were undertaken annually.

o   Jim Heys – With regard to dental care, funding was linked to units of activity (standard 3 per patient per year). There were no questionnaires for dentistry.

o   The main impetus was the oral health needs analysis, which analysed what the needs of the population were, from the young to the old.  It identified changes in the population, complaints, waiting lists etc, and thus showed where a greater need existed.  This would be addressed by either increasing service times of existing dentists, or bringing in an additional new dentist.  Prioritisation of work was extremely important. There was also the challenge of making the area attractive to health professionals.


·         With regard to attracting qualified health professionals into the area, were the facilities that were provided in that area an issue?

o   Gary Thompson - Yes, it was difficult to attract and keep qualified health professionals.  However, it was a situation that was variable around the area.


·         Nurses retired, leaving a shortage which had to be filled by bank staff – this was expensive.

o   Gary Thompson – Yes, this was a more expensive way of providing nurses.  There was a drive to attract and train our own nurses, however this was a long process.


·         Was there a similar problem for dentists as with doctors as far as attracting them to the area? Were salaries an issue?

o   Gary Thompson – In medicine, salaries were comparable.  However, cities were more attractive due to the research opportunities that were available there.

o   Jim Heys – The situation was similar for dentists, and private practice was another factor to consider.  There were various types of contracts, and private practice was more lucrative.


·         With regard to service-based dentistry, was service provision versus activity looked at area by area?

o   Jim Heys – Yes it was, but the focus was more on the oral health need.  An analysis was undertaken every four years, and the current one was due for completion shortly.  This would give an indication of the health needs of the area and this would in turn drive procurement decisions.  ...  view the full minutes text for item 21.


Street Scene and Pride in the District

The Town Centre Manager, Dennis Hannant, will be in attendance to consider issues around Street Scene and Pride in the District, as raised at the last Panel meeting on 22 July 2015.


The Chairman welcomed to the meeting Dennis Hannant, the Town Centre Manager.  He had been invited to attend to consider issues around Street Scene and Pride in the District, as raised at the last Panel meeting held on 22 July 2015.  He provided the Panel with an insight into his role, the main objective of which was to increase footfall in the town of Spalding.  He worked for the Chamber of Commerce and advised that the town needed to become more focussed on tourism.  He commented on areas around street scene and pride in the district that he felt had improved, and areas that required more attention. 


The Panel considered the points raised and made the following comments:


·         Honesty around areas that could be improved was important, as well as having realistic ideas of how these could be addressed.

·         The work of the Enforcement Officer had to be supported. 

·         Pride in the District did not just relate to Spalding, it covered the whole area.  The Authority’s responsibilities had to be addressed first and then partnership work undertaken.

·         With regard to street scene, partnership working and working together was important. 

·         Upkeep of shops – it would be useful to involve letting agents / landlords / owners / tenants with regard to improving the appearance of some shops.

·         The work currently undertaken by the Environmental Services Team was good.  It would be helpful if the Environmental Services Manager could work with the Parish Councils to ensure that the District, Parish and County Councils all worked together to address issues.


The Executive Director Place responded to the comments and raised the following points:


·         There was a need for enforcement and pro-active preventative action to be taken.

·         New equipment, purchased with new funding, would help and would be available shortly

·         The Pride in South Holland initiative had focussed on some  high profile areas, but there would be other areas requiring improvement.

·         There was some crossover in the issues raised between the work of the Policy Development Panel and the Performance Monitoring Panel.

·         The Executive Director Place advised that he would ask the Environmental Services Manager to meet with the Town Centre Manager and that they visit sites in Spalding together to identify areas for improvement.

·         Proposals should be brought forward from officers at South Holland with regard to addressing issues around tidiness.

·         The Executive Director Place also requested that the Town Centre Manager advise what plans/ideas/programmes were coming forward that he was aware of that could link into the work being undertaken by the Authority.

·         The Panel was advised that if Councillors had any areas of concern, they could be reported directly to the Environmental Services Team.  This could be done online or by calling the Authority.  Details would be circulated to all Panel members.

·         A report was due at the end of the year, linked to the Pride in South Holland initiative and how this could be taken forward, addressing sustainability and targeting specific areas/issues.  Comments raised at the meeting would be  ...  view the full minutes text for item 22.


Minutes pdf icon PDF 81 KB

To sign as a correct record the minutes of the meeting held on 22 July 2015 (copy enclosed):


The minutes of the meeting held on 22 July 2015 were signed by the Chairman as a correct record.


Questions asked under Council Procedure Rule 10.3.


There were none.


Tracking of recommendations

To consider responses of the Cabinet reports of the Panel, (if any). 


There were none.


Items referred from the Performance Monitoring Panel

To consider items referred from the Performance Monitoring Panel (if any).


There were none.


Key Decision Plan pdf icon PDF 146 KB

To note the current Key Decision Plan (copy enclosed).  


Consideration was given to the Key Decision Plan, published on 26 August 2015.




That the Key Decision Plan be noted.


Policy Development Panel Work Programme pdf icon PDF 64 KB

To consider the Work Programme of the Policy Development Panel (report of the Executive Manager - Governance is enclosed).


Additional documents:


Consideration was given to the report of the Executive Manager Governance, which set out the Work Programme of the Policy Development Panel.  The Work Programme consisted of two separate sections, the first setting out the dates of the future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel.



That the report be noted.