Agenda and draft minutes

Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a councillor is permitted to remain as a result of a grant of dispensation.

There were none.

Consideration was given to the report of the Director of Communities which proposed revised Waste Policies, including the Policy Development Panel’s (PDP) feedback.

The Assistant Director – Neighbourhoods, the Group Manager -  Waste and Fleet, the Director of Communities and the Portfolio Holder for Environmental Services attended for this item.

The Assistant Director – Neighbourhoods introduced the report which included the following:

• Appendix A - The Waste and Recycling Collection Policies considered by PDP at a Special meeting held on 17 December 2025; and
• Appendix B - The proposals which arose from the Special PDP meeting compared with the initial policy. This document also included additional notes to capture the wider discussions from the December meeting.

During the introduction, the Assistant Director stressed that whilst the proposed policies represented the default position on both the roll-out of the service and the long?term model the Council intended to deliver, it was recognised that concessions would be necessary during the roll?out period to support residents as they adjusted. In this regard, a significant engagement programme would accompany implementation, supported by a newly?recruited engagement team whose role would be to work with residents during the roll?out.

The Assistant Director guided members through each element of Appendix B where changes/additions had been made (in red) following feedback received from PDP members at the Special 17 December 2025 meeting.

Members considered the amended policies in turn and made the following comments:

3.1 - Waste Collection

No comments were made in respect of this policy.

3.2 – Waste Collection Provision

• Members referred to the ongoing cost of providing kitchen caddy liners, noting the figure of £8,000 per annum, and sought clarity on whether this cost included bulk purchasing across the partnership.
  • The Assistant Director confirmed that the stated figure related solely to South Holland District Council’s own purchasing costs. The first year’s supply would cover all households, and that future costs were likely to reduce as larger quantities were procured. It was further confirmed that this cost was not shared across the partnership and related only to South Holland’s provision.

• Members raised concerns that the option of a 180?litre waste bin did not appear to have been carried forward into the policy wording. They asked whether the 180?litre bin option had been discounted or whether the policy could be amended to state that 180?litre bins may be provided where appropriate.
  • The Assistant Director responded that the default provision remained the 240?litre bin, as this size had already been ordered for the roll?out, however, as the service matured, alternative bin sizes may be considered where assessed as appropriate. It was agreed that wording could be incorporated within the policy to allow for different bin sizes to be considered on a case?by?case basis.

3.3 - Bank Holiday collections and collection days

• Members sought clarification that the policy now explicitly stated the only bank holidays with altered collections were Christmas Day, Boxing Day and New Year’s Day.  ...  view the full minutes text for item 81.

There were none.