Venue: Meeting Room 1, Council Offices, Priory Road, Spalding
Contact: Democratic Services 01775 764693
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Declaration of Interests (Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation).
Minutes: There were none. |
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To sign as a correct record the minutes of the following meetings: Additional documents: Minutes: AGREED:
That minutes of the following meetings be signed by the Chairman as a correct record:
a) Governance and Audit Committee 13 June 2024; and
b) Governance and Audit Committee 18 July 2024.
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Additional documents: Minutes: AGREED:
That the following be noted:
a) Update on actions which arose at the 13 June 2024 Governance and Audit Committee meeting and the tracking of outstanding actions; and
b) Update on the action plan which arose from the Governance and Audit Committee self-assessment exercise undertaken in early 2024.
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Q1 Risk Report 2024/2025 PDF 256 KB To provide an update on the Council’s current strategic risks (report of the Assistant Director – Governance enclosed). Additional documents:
Minutes: Consideration was given to the report of the Assistant Director – Governance which provided the Governance and Audit Committee with an update on the Council’s current strategic risks.
The Business Intelligence and Change Manager introduced the report which detailed the following: · An overview of the key risks to which the council was exposed; · The action taking place to mitigate identified risks; · An updated assessment of the likelihood and impact of those risks; · The SHDC Strategic Register was at Appendix A; · The SHDC HRA (Housing Revenue Account) Risk Register was at Appendix B; and · The Partnership Risk Register was at Appendix C.
Members considered the report and made the following comments:
That the covering report and appendices, which detailed the latest assessment of the council’s risk at a strategic ... view the full minutes text for item 32. |
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Q1 Treasury Report 2024/2025 PDF 220 KB To provide members with an update on Treasury Management performance and activity to ensure best practice is maintained (report of the Deputy Chief Executive – Corporate Development (S151) enclosed). Additional documents: Minutes: Consideration was given to the report of the Deputy Chief Executive – Corporate Development (S151) which provided members with an update on Treasury Management performance and activity which ensured best practice was maintained.
The Interim Treasury Manager introduced the report and appendix which provided an update on the following areas:
Members considered the report and made the following comments:
AGREED:
Following the Governance and Audit Committee’s receipt and review of the Q1 Treasury Report, that the contents of the report at Appendix A be noted.
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Internal Audit Progress Report - March to 31 August 2024 PDF 449 KB To provide the Committee with an update of Internal Audit activity (report of the Head of Internal Audit – Lincolnshire County Council enclosed). Minutes: Consideration was given to the report of the Head of Internal Audit which provided the Governance and Audit Committee with a summary of internal audit activity during the municipal year to the end of August 2024.
The Head of Internal Audit introduced the report which included the following main areas:
Members considered the report and made the following comments:
AGREED:
That the Internal Audit Progress Report be noted.
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External Audit Progress Report 2023/2024 The External Audit Manager (KPMG) to provide a verbal update of External Audit activity. Minutes: Consideration was given to the verbal update of the External Audit Manager (KPMG) regarding the External Audit Progress Report 2023/24.
The External Audit Manager attended virtually and updated the committee on the following:
Members considered the verbal update and made the following comments:
AGREED:
That the external audit verbal update from KPMG be noted.
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Governance and Audit Annual Report 2023/2024 PDF 120 KB To note the Governance and Audit Annual Report 2023/2024 prior to its presentation at Council (report of the Assistant Director – Governance enclosed). Additional documents: Minutes:
Consideration was given to the report of the Assistant Director – Governance which asked members to note the Governance and Audit Annual Report 2023/2024 prior to its presentation at Council.
The Democratic Services Officer introduced the report by stating that the council’s Governance and Audit Committee was required to report annually to Full Council on its work programme activities. In this respect, the report included the following areas: · The role and function of the Governance and Audit Committee; · Committee membership; · Meeting dates and summary of work undertaken; · Internal Audit; · External Audit; · Governance; · Treasury and Accounts; · Risk Management; and · Training and Development.
Members considered the report and stated that they were pleased with the content and flow of the document. No further comments were made.
Members voted that the report be recommended to Full Council.
AGREED:
That the Governance and Audit Annual Report 2023/2024 be noted and recommended to Council.
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Governance and Audit Committee Work Programme PDF 114 KB To set out the Work Programme of the Governance and Audit Committee (report of the Democratic Services Manager enclosed). Additional documents: Minutes: Consideration was given to the report of the Democratic Services Manager which set out the Work Programme of the Governance and Audit Committee.
The Democratic Services Officer introduced the report and updated the Committee on the following points:
Members considered the update and made the following comments:
AGREED:
That the Work Programme of the Governance and Audit Committee be noted.
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Any other items which the Chairman decides are urgent.
NOTE: No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency. Minutes: Upon receipt of written consent from the Chairman of the Governance and Audit Committee, an urgent item (which encompassed items 12 and 13 of Agenda Supplement 2) was added to the agenda on 10 September 2024. |
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Exclusion of Press and Public Minutes: Under section 100A (4) of the Local Government Act 1972, the press and public were excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A of the Act.
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Co-opted Independent Members To receive recommendations from the Interview Panel which conducted interviews for Co-opted Independent Members on the Governance and Audit Committee (report of the Assistant Director – Governance (Monitoring Officer) enclosed).
(Please note that this item was not included on the agenda published on 4 September 2024. This is an urgent item added with the approval of the Chairman on 10 September 2024). Additional documents:
Minutes: Consideration was given to the report of the Assistant Director – Governance (Monitoring Officer) which asked the Governance and Audit Committee to receive recommendations from the Interview Panel which had conducted interviews for Co-opted Independent Members on the Governance and Audit Committee.
AGREED:
That the recommendation detailed within the exempt report be approved.
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