Agenda and minutes

Spalding Town Forum - Thursday, 17th September, 2015 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Shelley French  01775 764451

No. Item


Minutes pdf icon PDF 53 KB

To sign as a correct record the minutes of the meeting held on 17 June 2015 (copy enclosed). 


The minutes of the meeting held on 17 June 2015 were approved as a correct record. 


Declaration of Interests.

(Councillors are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest.  In the interests of transparency, councillors may also wish to declare any other interests that they have, in relation to an agenda item, that supports the Nolan principles detailed within the Code of Conduct.)


There were none. 


Spalding Town Centre Christmas Lights

An update on the current situation regarding the Spalding Town Centre Christmas Lights. 


The Chairman provided the Forum with an update on the current situation regarding the Christmas Lights for Spalding Town Centre.


The Forum were reminded that the Service Level Agreement with the Chamber of Commerce had now ended and Officers within South Holland District Council had taken over the responsibility for the Christmas Lights.  Quotes were being provided for installation, removal and storage of the Christmas Lights with additional lighting to also be provided down the ‘Hole in the Wall’ passage. 


The Chairman explained that discussions were taking place with the finance department at South Holland regarding funding for the extra lighting.  Funding may be required to be sourced elsewhere, which the Chairman suggested could have come from Councillors Designated Budgets, but he would be in contact with Spalding Councillors in due course, should that be necessary.  Councillor Dark stated that he would be happy to support a Councillors Designated Budget to provide lighting down  the ‘Hole in the Wall’ passage, should it be necessary. 


The Chairman thanked the Chamber of Commerce for the work that they had undertaken. 


(Councillor P Williams entered the room at 6.40p.m. during consideration of the above item). 


Update from the Chairman of the Forum on; Ayscoughfee Gardens Bandstand, Ayscoughfee Gardens Aviary and Sir Halley Stewart Playing Field Gates

The Chairman of the Forum to provide an update on the Ayscoughfee Gardens Bandstand, Ayscoughfee Gardens Aviary and Sir Halley Stewart Playing Field Gates – following a meeting of the South Holland District Council, Performance Monitoring Panel held on 16 September 2015. 


The Chairman informed the Forum that he had attended a meeting of the South Holland District Council, Performance Monitoring Panel where an update from Paul Jackson (Interim Manager for Place) provided an update on Ayscoughfee Gardens Bandstand and Aviary.  Unfortunately there was nothing to update on the Sir Halley Stewart Playing Field gates, the Chairman explained that should he be provided with an update he would be sure to pass it on to the Forum. 


At the end of 2014, Ayscoughfee Hall had been awarded Grade 1 listed status.  The same process was being followed for the Lutyens Memorial.  If the Memorial was also to be awarded Grade 1 listed status, the combined status of both buildings would have consequences regarding further development of the hall and gardens and funding streams.


Consultation would take place with the Heritage Lottery fund around undertaking works to registered parks and gardens which would bring social cohesion benefits.  Two previous schemes for a new bandstand/performance area had failed because of budget issues and not being supported by Heritage Lincolnshire.  The applications had been withdrawn.  Heritage Lincolnshire and Heritage England would be working together to produce some preliminary drawings.  Rather than a bandstand, a performance area was being proposed.  This would be a more multi-functional space and, it was hoped, would be less subject to vandalism.  The budget allocated from Section 106 monies for the bandstand and aviary was not be exceeded.  The Interim Place Manager confirmed that the budget could not cover the cost of both.  It would allow for a new pavilion to be constructed, but not for the aviary to be upgraded to complement the remainder of Ayscoughfee Gardens and Hall.    It was suggested that Section 106 monies be used to secure a new pavilion within budget, and that it was likely that Heritage Lincolnshire would be in agreement with the approach.   It was also suggested that minor works be undertaken on the aviary, and that more major improvements to it be included in a future lottery bid to include the whole gardens.





Network Rail

The Chairman of the Forum to provide an update on the request to Network Rail to attend a meeting of Spalding Town Forum. 


The Forum were reminded that it had been requested at a previous meeting that the Chairman invite a representative from Network Rail to attended the Spalding Town Forum to answer questions on the issues Spalding had been experiencing as part of the network upgrade. 


It was unfortunate, but Network Rail had declined to attend a meeting, the Chairman had received a letter, which he read out to those present. 


Councillors Dark and Gambba-Jones suggested that as they had declined to attend a meeting, questions should be put to them and ask for a written response to them be provided. 




That question to be put to Network Rail be sent to the Democratic Services Support Officer, who would then liaise with the Chairman to send onto Network Rail. 


Spalding Swimming Pool

To discuss concerns raised with the Chairman of the Forum by members of the public on the temperature of the Swimming Pool.   


The Chairman explained that he had received some complaints from residents regarding the temperature of the swimming pool and asked if any other Councillors had also received complaints. 


Councillor Dark explained that the pool was too cool for disabled users and this had deterred them from using it.


Councillor Taylor advised that he had been in touch with South Holland District Council regarding this matter and had spoken with the Executive Director Place who had been in contact with the pool operator. 


It was explained that the pool temperature was set at the best level for its multiuse and was continually checked that it was maintained at those levels. 


Councillor Newton advised that she had been contacted by a colleague who raised concerns about the  condition the changing rooms were in, that were for the use of footballers, which were under the swimming pool.




Councillor Aley stated that he would investigate as to what budgets were available for maintenance on the swimming pool and its facilities. 




Work Programme

To discuss the proposal for a Work Programme for Spalding Town Forum. 


The Chairman asked members of the Forum if they thought a ‘work programme’ would be beneficial, to help set the Forum’s work throughout the year. 




Members of the Forum agreed that as a consultative body their work was more reactive, therefore setting a programme would not work well. 



Any other items which the Chairman decides are urgent

NOTE:               No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.  


River Welland


The Vice Chairman advised that he had been invited to look at issues along the River Welland, he had thought that some of the issues raised may have been better dealt with by other organisations.  He suggested inviting local landlords and property owners who have property along the river to meetings of the Forum. 


The Chairman explained that any member of the public could approach any Spalding Councillor regarding issues and they would be more than happy to raise them at meetings of the Forum.


Councillor Newton advised that there was a real call for more volunteers to help with litter picking around Spalding.  Councillor Dark added that those who drop litter should have enforcement action taken against them, which he thought would deter others as well, this was an issue that he had raised with South Holland District Council Officers.  Councillor Taylor felt  that the River Welland was Spalding’s ‘jewel in the crown’ and residents and property owners needed to take more responsibility for the litter than was created.


Spalding in Bloom


Councillor Newton advised that Spalding in Bloom had received a Gold award in the East Midlands in Bloom competition.   The Chairman requested that the Forum’s congratulations be passed onto Spalding in Bloom committee members and thanked them for all their hard volunteer work.    





Date and Time of Next Meeting

The next meeting of the Spalding Town Forum is scheduled to take place on 2 December 2015  in Meeting Room 1 commencing at 6.30p.m. 


The next meeting of the Spalding Town Forum was scheduled to take place on 2 December 2015.