Agenda and minutes

Spalding Town Forum - Wednesday, 16th March, 2016 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Shelley French  01775 764451

Items
No. Item

24.

Minutes pdf icon PDF 75 KB

To sign as a correct record the minutes of the meeting held on 2 December 2015 (copy enclosed). 

Minutes:

The minutes of the meeting held on 2 December 2015 were approved as a correct record.

 

After consideration of the minutes Councillor Dark provided an update on issues discussed at the previous meeting.

 

Barrier Bank

 

Councillor Dark provided an update on the current situation with the closed footway along a stretch of road along Barrier Bank, Spalding. 

 

The footway, which had been closed temporarily due to work being required, had now been closed permanently, with fixed barriers being secured on that particular stretch of path.  Due to high costs, there were currently no plans for the work to be undertaken. 

 

The Forum had suggested making a request for a  temporary reduction in the speed limit in that area, as the current imposed speed limit was 60mph and the path was used often by pedestrians and there were concerns accidents may occur.  Unfortunately it had been advised that the legislation stated that a temporary reduction in speed limit could only be in forced if there were plans for work to be undertaken, as there were no current plans to undertake the required work in the next 12 months the temporary speed limit was not able to be imposed.

 

25.

Declaration of Interests.

Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain ad a result of a grant of dispensation.

Minutes:

There were none. 

26.

Emergency Planning

To receive a presentation on Emergency Planning from Sue Whitton and Steve Harris (Lincolnshire County Council).

Minutes:

Sue Whitton (Senior Emergency Planning Officer (Lincolnshire County Council)) and Steve Harris (Emergency Planning Officer (Lincolnshire County Council)) were in attendance to talk to the Spalding Town Forum regarding Emergency Planning within Lincolnshire and how this would work within South Holland. 

 

Emergency Planning was a very important part of community resilience especially in light of the flooding in neighbouring areas to South Holland in 2013.  The Emergency Planning Team at Lincolnshire County Council had evolved an ‘emergency planning pack’ of how to deal with future events. 

 

It was explained that Parish Council’s throughout Lincolnshire had been approached to help set up a plan of action, as Spalding had no direct governance, such as a Parish Council, Spalding Town Forum was the best place to start. 

 

The Forum were provided with an presentation that went through the key stages of putting together a plan, a hand out was provided; Community Resilience – Plan-Train-Test.  This explained the 5 stage process for the community with emergency planning.   The plan could be used, once set up, to help with no only major disasters but also for events such as power outage, a plan to help everyone within the community be able to get any assistance or support they needed. 

 

Members of the Forum agreed that this would be a very important piece of work for Spalding to undertake.  It was agreed that it may be more achievable if a group outside of Spalding Town Forum was set up and went forward with it as a project. The ‘plan’ could then be fed to each ward councillor and the Forum as a whole, helping to highlight its importance.  Councillor Gambba-Jones agreed to take the project forward and report any outcomes at future meetings. 

 

AGREED:

 

That Councillor Gambba-Jones to set up a group independently of Spalding Town Forum to lead on ‘Community Resilience and Emergency Planning’.

 

(Sue Whitton (Senior Emergency Planning Officer (Lincolnshire County Council)) and Steve Harris (Emergency Planning Officer (Lincolnshire County Council)) left the meeting at 7.51p.m. after consideration of the above item). 

 

27.

Ayscoughfee Gardens Performance Area

To discuss the Ayscoughfee Hall Gardens Performance Area - Paul Jackson (South Holland Place Manager) and Emily Holmes (Communities Manager) to be in attendance.

Minutes:

The Chairman of Spalding Town Forum requested that members discuss the Performance Area which had received approval at the Planning Committee of 27 January 2016.  The Chairman invited Paul Jackson (South Holland Place Manager) and Emily Holmes (Communities Manager) to participate in the discussion. 

 

Councillor Dark raised concerns that the agreed plans were not fully compliant with what users of the space would want.  Paul Jackson advised that with the allocated budget of £57k and working with English Heritage that the plans were the best proposal put forward.  The budget available would not have been able to provide a pavilion style building. 

 

Councillor Taylor highlighted that there had been very little objections to the planning application and that it was shame that concerns were not highlighted prior to these discussions. 

 

Paul advised that Ayscoughfee Gardens Lutyen’s War Memorial had recently been upgraded from Grade II Listed to Grade I, this presented opportunities for the Council, such as being able to seek Heritage Lottery Funding. 

 

Members agreed that a better proposal could be put forward and requested that further funding opportunities been looked into, which was further helped by the upgrade in listed status of the Lutyen’s War Memorial.  Councillor Dark requested that Julia Knight at Ayscughfee Museum be contacted, Julia  would be able to provide information on user groups who could advise on the requirements of any performance area. 

 

Councillors were keen that the work be undertaken in a timely fashion as reaching the current stage had taken around two years.  Paul agreed to take away members comments and investigate funding and would report back to Spalding Town Forum in around 6 months time. 

 

AGREED:

 

That Paul Jackson (South Holland Place Manager) report to Spalding Town Forum at its meeting on 21 September 2016 on the progress of any new proposals for the performance area in Ayscoughfee Gardens. 

 

(Councillor A Newton left the meeting at 8.16p.m. during consideration of the above item).

28.

Any other items which the Chairman decides are urgent

NOTE:               No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.  

Minutes:

There were none.  

29.

Date and Time of Next Meeting

The next meeting of the Spalding Town Forum is scheduled to take place on 8 June 2016, in Meeting Room 1, commencing at 6.30p.m. 

Minutes:

The next meeting of Spalding Town Forum was scheduled to take place on 8 June 2016.