Agenda and minutes

Spalding Town Forum - Wednesday, 8th June, 2016 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Shelley French  01775 764451

Items
No. Item

1.

Election of Chairman

Minutes:

The Chairman requested nominations for Chairman for the 2016/2017 municipal year. 

 

AGREED:

 

That Councillor J D McLean be elected as Chairman for Spalding Town Forum for the 2016/2017 municipal year.

2.

Election of Vice Chairman

Minutes:

The Chairman requested nominations for Vice Chairman for the 2016/2017 municipal year.

 

AGREED:

 

That Councillor G R Aley be elected as Vice Chairman for the 2016/2017 municipal year. 

3.

Minutes pdf icon PDF 71 KB

To sign as a correct record the minutes of the meeting held on 18 March 2016 (copy enclosed). 

Minutes:

The minutes of the meeting held on Wednesday 16 March 2016, were approved as a correct record.

 

Barrier Bank

 

After consideration of the minutes, Roger Perkins (Castle Sports Complex Bowls Club), requested an update on the current situation with the closed footway along Barrier Bank, Spalding.

 

Councillor Drury advised that there was a campaign underway  to have the speed limit in that area reduced.  The campaign was being supported by the Lincolnshire Free Press.  Councillor Drury informed the Forum that he has also contacted the Road Safety Partnership, and was awaiting a response with regard to a possible meeting to discuss the situation.

 

Thanks

 

The Forum wished for a vote of thanks for noted for the outgoing Chairman, Councillor G R Aley, for his years of service as Chairman and for the projects that had been achieved during that time. 

 

 

4.

Declaration of Interests.

Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain ad a result of a grant of dispensation.

Minutes:

There were none.

5.

County Councillor attendance

To discuss extending an invitation to Spalding Town Forum meetings to Lincolnshire County Councillors whose areas cover Spalding. 

Minutes:

The Chairman requested that the Forum discuss inviting County Councillors, whose ward covers the Spalding area (divisions), to future meetings, as advisory members.

 

Councillor Drury agreed that it would be very useful to extend an invitation to County Councillors as many of the topics discussed in meetings of the Forum were under the county council umbrella. 

 

It was acknowledged that there was no requirement for County Councillors to attend, for that reason that would be advisory members of the Forum and it was hoped that they may attend when relevant items were on the Forum’s agenda.

 

It was noted that the following Councillors County wards covered areas of Spalding:

 

Councillor R Fairman (Spalding East and Moulton)

Councillor E Sneath (Spalding Elloe)

Councillor A Jesson (Spalding South)

Councillor A Newton (Spalding West) (Spalding Town Forum Member)

 

AGREED:

 

That an invitation be extended to County Councillors (Spalding Divisions) to join Spalding Town Forum as advisory members. 

 

6.

Emergency Planning Groups

Councillor R Gambba-Jones to report on progress made, and feedback received from members, on what they've achieved in relation to Emergency Planning. 

Minutes:

Councillor R Gambba-Jones updated the Forum on progress with Emergency Planning Groups.

 

Several members of the public and councillors had expressed an interest in assisting with emergency planning, which was a very positive step forward.  Rooms throughout the area had been identified for the use of their facilities.  There were also other active groups, which Councillor Gambba-Jones planned to engage with in order to co-ordinate their efforts. 

 

Particular support had been identified by the Pennygate Foundation and St John’s Church, which was greatly appreciated. 

 

The Chairman requested that Councillor Gambba-Jones provide frequent updates to the Forum, and notify him should any assistance be required. 

 

 

 

7.

Riverside Forum

To receive an update on the Riverside Forum from Councillor J McLean.

Minutes:

The Chairman provided an update on the work of the Riverside Forum. Members were provided with a leaflet that the Forum had produced that had been distributed to businesses and members of the public. 

 

The Forum had achieved a lot of positive action, in particular around graffiti and the use of anti vandal paint.  Mike Flynn at PPS had also provided cleaning equipment, which had been very useful and was greatly appreciated.

 

Councillor Taylor stated that the river was Spalding’s ‘jewel in the crown’ and it was very important that it was well looked after.  It was a big attraction for bringing people to the area. 

 

Councillor Gambba-Jones as Portfolio Holder for Place at South Holland District Council noted that the Environmental Services Team were very supportive of volunteer efforts to improve the look of Spalding, and would offer assistance if possible.

 

The Forum asked the Chairman to pass on their thanks for all that had been achieved and hoped that the message of the group’s good work spreads, through-out the community. 

 

The Chairman enquired with Councillor Gambba-Jones regarding the Community Payback Team, and if it was still possible to engage their services.  The Community Payback Team had recently changed its operation and Councillor Gambba-Jones was unfamiliar with how it currently worked.  Other members of the Forum noted that they had been used in Sutton Bridge and Long Sutton and had been very productive. 

 

 

 

 

 

8.

Adopting a BT Kiosk

To discuss the possibility of adopting a BT Kiosk, specifically the one which is located near the White Horse Public House. 

 

Members are invited to look at information regarding adopting a kiosk, at the below website address: 

 

http://btbusiness.custhelp.com/app/answers/detail/a_id/30225/~/how-do-i-apply-to-adopt-a-bt-kiosk%3F

 

Minutes:

The Chairman provided the Forum with information regarding the adoption of a BT Phone Kiosk. The information detailed how local authorities and communities could adopt a kiosk for the nominal sum of £1.

 

Since BT launched their ‘adopt a kiosk’ scheme over 1000 former phone boxes had been converted into various different things, such as stations for defibrillators, information points, libraries and art galleries, bringing added benefits to the community that they served. 

 

The Chairman introduced a representative from Premier Property Management who informed members that if they were willing to support the initiative they would help restore the phone kiosk, which was situated on Churchgate in Spalding, back to its former glory and help put it to good use. 

 

Members agreed that this was a very good idea. It was noted that the particular phone kiosk was over 80 years old, and it would be a shame to see it fall into further disrepair, or have BT remove it permanently. 

 

Councillor Gambba-Jones requested that the Forum think about who would be adopting the kiosk, as Spalding Town Forum were not a legal entity and they could not assume responsibility of ownership of property. 

 

The Chairman agreed that he would work with the clerk of the Forum and investigate the matter further, and report back to a future meeting.

 

Members thanked Premier Property Management for their offer of support for the initiative.

 

AGREED:

 

That the Chairman and Democratic Services Support Officer to investigate the adoption of the BT Phone Kiosk situated on Churchgate, Spalding and report back to a future meeting. 

9.

Anti-social behaviour

To discuss anti-social behaviour in Spalding, including issues with littering and  street drinking. 

Minutes:

Councillor G Aley had requested an item regarding anti-social behaviour to be added to the agenda, to discuss any problems relating to littering and street drinking in Spalding wards.  Councillor Aley had received some complaints from local residents regarding those issues and enquired if any other members had experienced any similar issues. 

 

Councillor Taylor, as Portfolio Holder for Community Development informed the Forum that the Anti Social Behaviour Officer provided him with regular updates on issues surrounding street drinking and littering.  Issues were not being reported through official channels and he encouraged the public to be proactive and report instances that they see.  The CCTV annual report had been recently produced.  It was noted that, CCTV had been instrumental in the arrests of 17 people committing offences related to antisocial behaviour.  Councillor Taylor agreed to report back to the next meeting to inform the forum if the CCTV had been instrumental in leading to prosecutions of those who had been arrested. 

 

Councillor Williams had on used the 101 service many times, for reporting incidents, but found the service frustrating and could understand why members of the public may be reluctant to use it to report crime etc.

 

Members of the Forum expressed their disappointment that the police no longer sent a representative to meetings of Spalding Town Forum.   Inspector Jim Tyner, Lincolnshire Police, who had previously attended meetings of the Forum, provided valuable input and members were very keen that this be carried on in the future.  Councillor Drury suggested that Lincolnshire Police be contacted to see if a representative could attend meetings, where relevant items were discussed and/or if they could provide any statistics details of reported crime and anti-social behaviour in Spalding.  It was noted that Operation Trunk had been very successful and members were very keen to know if it was continuing. 

 

AGREED:

 

(a)       That Councillor Taylor investigate if the CCTV that covered Spalding          had been instrumental in prosecutions of those arrested. 

 

(b)       That the Chairman write to Lincolnshire Police to re-affirm their        standing invitation to meetings of Spalding Town Forum, and ask if any            details of statistics of crime and anti social behaviour be provided, so they could be reported to a future meeting of the Forum.

10.

Any other items which the Chairman decides are urgent

NOTE:               No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.  

Minutes:

The Chairman invited discussions on the following items, which were not detailed on the agenda.

 

Welcome to Spalding Signs

 

The Chairman reminded members that Spalding Town Forum had the old welcome to Spalding signage removed and replaced with new signage, which had been a great improvement to what had been there for a number of years. 

 

Spalding in Bloom over the past few years had been very successful in achieving gold in the East Midlands in Bloom competition, and the Chairman proposed that this be added to the signage, as it had been previously. 

 

Councillor Gambba-Jones who had taken the lead on the project for the new signage highlighted to the Forum that there was a great cost to signage and it would need to be discussed with Lincolnshire County Council. 

 

AGREED:

 

That the Chairman and Democratic Services Support Officer investigate costs and necessary requirements. 

 

Spalding Beer and Music Festival

 

Sam Mundy, on behalf of the Spalding Beer ad Music Festival, was in attendance to update the Forum on the festival which took place on 27, 28 and 29 May 2016. 

 

The event was extremely successful and over £15,000 was raised for local youth charities.  Over 4000 people came through the gates during the 3 day event, which was a great achievement for the first of any event.  It was hoped that the success would continue and it would become an annual event and continue to raise money for good causes. 

 

The Forum congratulated the Round Table for the successful event.  Several members of the Forum had attended the event and they were very impressed by it.  Some members of the Forum noted that it would have been nice to see more activity outside of the sports hall, perhaps music being played outside, and there be a bigger area of chairs etc., for people to relax and enjoy the music. 

 

Councillor Taylor who had been involved in the project meetings with the Round Table and local authority officers stated that as this was the first event of this nature, the advice had been to keep the event small so that it could be managed easily and the volunteers could learn from it for possible future events.   When events reached a certain size, stewards and security would need to be employed, which would have cost implications, so would impact on any monies raised for good causes.   Councillor Taylor advised, as Ward Councillor, that he had not received any complaints about the event from local residents which was very positive. 

11.

Date and Time of Next Meeting

The next meeting of the Spalding Town Forum is scheduled to take place on 21 September 2016,  in Meeting Room 1, commencing at 6.30p.m. 

Minutes:

The next meeting of Spalding Town Forum was scheduled to take place on 21 September 2016.