Agenda and minutes

Spalding Town Forum - Wednesday, 8th March, 2017 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Democratic Services  01775 764454

No. Item


Apologies for absence.


Minutes pdf icon PDF 64 KB

To sign as a correct record the minutes of the meeting held on DATE (copy enclosed). 


The minutes of the previous meeting held on 14 December 2016 were signed as a correct record.


Declaration of Interests.

Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain ad a result of a grant of dispensation.


There were no declarations of interest declared.



Matters arising from the last minutes.


The Structure of LCC highways has been finalised, Councillor Newton to get confirmation.


Bus station update, Councillors Taylor & Lawton confirmed  minor works re safety are in process, Nick Kendrick involved. Update to follow.


Item 24 Xmas lights - a smaller committee of Town Forum steering group to organise xmas events and tree is being set up. Any member interested should email chairman


Item 25 - Transport Forum update – the roof of platform 1 has been  repaired. Meeting with Mark Lambert, East Midlands Trains, to discuss rooms inside that are in disrepair. The forum along with John Hayes MP have written to the Chair of Transport Select Committee, Louise Ellman. Government paper coming out re rail finance and government enquiry – ask transport forum to submit paper??


Item 27 – gold bloom award – ongoing discussion, other ideas are doing similar thing at Council Offices or South Holland Centre as it would be  easier to obtain permission. Later update once more news.



Monkshouse Scouts, Cubs, Guides and Brownies Headquarters

To discuss the frontage of the site


With the Chairman’s permission, this item was brought forward on the agenda.  The  frontage of the Scout headquarters is in disrepair – Councillor Newton showed some photos to group to show the extent of the degradation of the car park and surrounding area.


Councillor Newton has  emailed Richard Knock at SHDC to find out who owns the car park as he doesn’t think its owned by SHDC.  Chairman suggested the way forward to find out owner. (subsequent to this meeting Rhonda Booth has emails confirming who is owner – do I put that in minutes??) The repairs need to be put into a programme to make more useable. Councillor Aley agreed, could link it with Spalding Town special expenses if its owned by SHDC? Continue discussions and move forward.



BT Phone Box Adoption

To consider the adoption of Spalding’s BT Phone Box


The phone box is located on the riverside opposite the White Horse pub – committee suggested that if adoption were to go ahead it would be best  to keep management with SHDC. Councillor Gambba Jones suggested that if the idea is going to be submitted to the Cabinet, more research and information would be needed – Paul Clark and Emily Holmes have already been involved, so may have figures for restoration and maintenance. Chairman suggested it may not need restoring. Councillor Drury added there would be  ongoing expenses and insurance costs involved as it would be an asset on a public highway. Councillor Gambba Jones  gave example of Cheltenham – 6 boxes used to show off historical events of the city, a Heritage project - the phone boxes are locked to the public. John Honnor suggested the committee make a decision in case the chance is lost, he has read an article in a paper to say BT removing 6 boxes on way to Boston.  George Scott used to work for BT and informed that  windows are now plastic, you could approach BT for spares as they will have hundreds. Adoption could include paint according to Chairman. Councillor Dark suggested you ask people who have already done these projects for their costs.  Could send it to strategy board during the next few weeks so there is an answer by next meeting.  Councillor Drury suggested a  letter to BT to stop them taking it away.  Councillor Gambba Jones work with Councillor Drury to  get moving.

Councillor Williams suggested a large restoration company in Fen End Lane called  Tointons . Councillor Taylor agreed and wanted to move this forward. Councillor Dark suggested volunteers could help, and maybe have a plaque saying adopted and maintained by….


Agreed:  Councillors Drury and Gambba Jones to liaise with Emily Holmes and then take to strategy board with more information.



Sheep Market Toilets

To discuss the recent complaints and the general condition of the Sheep Market toilets


A newspaper article had highlighted the cleanliness and vandalism in the toilets. Started off with someone accessing disabled loo when it was closed. Councillor Gambba Jones confirmed that they only have a small budget to cover all loos in district for year. He outlined that early every morning stock is replenished in every loo but the toilet rolls are stolen throughout the day and holders kicked off walls.  Councillor Drury confirmed this also happens in private toilets in Broad Street business centre. Suggested introduction of payment of 20p per use (as in previous years).  Questioned posed to Councillor Gambba-Jones about situation who cleans this – team of 10 people who maintain cleanliness of whole district. Councillor Williams gave the example of when toilets closed in Winfrey avenue there were more complaints when it was closed than about the conditions.

Councillor Dark didn’t agree with a payment machine, but outlined when the loos won awards years ago. Dirty toilets and closed toilets are bad reflection on town.

A 20p charge on  individual toilets was suggested.  Councillor Drury commented it could  affect tourism – it is showing off the  town – businesses could  benefit so suggested sponsoring  loos as the District Council do not have the revenue to maintain.  Councillor Gambba-Jones said this has happened before and businesses were given the opportunity but didn’t take it up.  If sheep market toilets are looked after, will force the squatters to go elsewhere.

Councillor Williams suggested  CCTV and shop watch. Try and monitor loos to avoid vandalism. Suggestion of shop watch radio for attendants to use – it was agreed this would help matters.

Councillor Newton suggested the toilets be kept open and back up to previous standards.


Action: Town Forum  Chairman to email Joe Reeves to keep eye on loos. Stuart Brotherton and shop watch also be contacted.



Spalding Town Forum Steering Group

To receive an update from the Steering Group


Spalding Town Forum Steering group  had their first meeting  with an adequate attendance – few connections being made between separate plans.  Setting objectives and scopes. Interested parties to email Chairman of the Forum on moving forward.



Any other items which the Chairman decides are urgent

NOTE:               No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.  


Gavin Allmand representing Spalding Town Retailers Association tabled a note giving members a background of the Association, which led to discussions in the room about the position of town centre trading. A letter had recently been sent to councillors  post resignation of the town centre manager. Retailers clearly concerned about town centre. Trade hard and reduced footfall. Address issues – town is being pushed down route for another bid – businesses remain sceptical over bid for town centre. Town retailers didn’t support bid at this time. Lord Porter wrote back informing money wouldn’t be spent without approval of cabinet. Section 106 funding was awarded to fund town centre manager for 3 years and as he didn’t last 3 years in post retailers would like the unspent money to be repatriated to council to be held for specific projects to maintain town centre. Need to work together and find solution and cut through red tape. Need to encourage businesses to come into town not Springfields.  Councillor Drury was a member of chamber of commerce from 2009-2015 and responsible for liasing these points . He agreed that a group needs to drive this forward, people need to get up and do something – volunteers that will benefit from it and have time to do it. Funding in a constituted manner - red tape is the law not put there to cause issues. 

Local plan mentioned by Councillor Gammba Jones – Springfields have proven that insufficient space in Spalding for retail expansion until 2036. They have taken the time to put forward retail issues. Town retailers have missed that opportunity. Section 106 money is a legal agreement between SHDC and applicant – for use on a specific purpose/purposes. Cannot be used for any other purpose without agreement of applicant. So money referred to earlier will be returned. If applicant requests money to be returned to them – that is within their legal remit. Cannot be put in general fund and spread around. Its there for town centre promotion.

Councillor Williams – agreed with STRA first time round. He doesn’t  agree with car parking in  town, cars and bikes used that when it is closed off for pedestrianisation . Bid – against it first time – because of austerity councils and police not able to do things should be able to do. First time bid was looking at street wardens and people to clean streets – majority of people felt that this should be done by council in the first place therefore didn’t agree with the bid.

George Scott from Transport Forum said that extra trains were run on Saturdays and Sundays over the Christmas period – improved customer footfall so proved it works. Who will put this forward to make extra journeys to encourage people to come into town?

George Aley – agreed do need to have vibrant town and increase footfall. Not sure how to do it, isn’t any single body that has authorisation to do things, does this give rise  ...  view the full minutes text for item 37.


Date and Time of Next Meeting

The next meeting of the Spalding Town Forum is scheduled to take place on DATE in Meeting Room 1 commencing at 6.30p.m.  


The next meeting of the Spalding Town Forum is scheduled to take place on 14 July 2017 in Meeting Room 1 commencing at 6.30 p.m