Agenda and minutes

Spalding Town Forum - Wednesday, 12th July, 2017 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Deborah Wright  01775 764837

Items
No. Item

1.

Minutes pdf icon PDF 74 KB

To sign as a correct record the minutes of the meeting held on 8th March 2017 (copy enclosed). 

Minutes:

The minutes of the previous meeting held on 9 March 2017 were signed as a correct record.

2.

Declaration of Interests.

Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain ad a result of a grant of dispensation.

Minutes:

Councillor Harry Drury declared an interest in agenda item 4 as he has been elected as the Chairman of South Holland Scouts Association.

3.

Matters arising from the last minutes.

Minutes:

There were no matters arising from the minutes of the meeting held on 8 March 2017.

4.

Monkshouse Scouts, Guides Headquarters

To receive an update (minute 33 refers).

Minutes:

Councillor Newton had written to Richard Knock at CSU regarding ownership of the car park area and who was responsible for maintaining it. He could not clarify the ownership but did not think it belonged to SHDC. The pot holes however had been filled in and the area tidied up, so was looking better, though Councillor Newton did not know who had done it.

 

Councillor Gambba-Jones suggested contacting Emily Spicer, Environmental Services Manager, and the Asset team to confirm ownership of that particular strip of land.

 

Councillor Newton was having a meeting with Andy Wharf at Lincolnshire County Council regarding other matters so would discuss this too.

 

 

5.

BT Phone Box Adoption

To receive an update (minute 34 refers).

Minutes:

Councillor Drury had taken the lead on this item and outlined his progress so far:

 

·         Made contact with Richard Pettit, restoration expert from Fen End Lane, quoted £720 to restore it.

·         Contacted A1 Transport regarding moving the phone box to restoration business but not had a reply as yet.

·         Looked into possible options of use – art gallery, defibrillator, historic tourist information point – this can be decided at a later date.

·         Ongoing costs – Looking into preparing a five year costing plan (including adoption, insurance, maintenance, disposal costs if all else fails), to go towards producing a report to put to Cabinet.

 

Councillor Williams referred to an old phone box he had disposed of to the restoration firm and that he sold it for more money than it was going to cost to refurbish the one under discussion, therefore a considerable profit was highly likely.

 

Councillor Sneath had spoken to Julia Knight at the recent Heritage Forum and she was very keen to assist and had images at Ayscoughfee that could be used should the Forum decide to go down the Historic Tourist Information Point route.

 

John Honnor stated that he was encouraged and pleased with the efforts made so far.

 

Councillor Drury may have found sponsorship for the ongoing costs, but this was not for definite. Councillor Gambba-Jones suggested caution until anything definite in place. 

 

The question was raised whether it was listed? Councillor Drury confirmed he would check this.

 

The Chairman had some information regarding adoption of phone boxes and the procedures, he would forward this to Councillors Drury and Gambba-Jones.

6.

Grass Cutting

To discuss the current position with regards to the proposal for the District Council to take over the grass cutting in Spalding.

Minutes:

Councillor Gambba-Jones explained that a Portfolio Holder Decision had been made to use money from the Spalding Special Expenses Contingency Fund - enough to cover the grass cutting schedule for the rest of this season. (7 cuts plus the extra that the District cuts usually, totalling 10 cuts)

 

This was expected to be an ongoing issue in years to come as Lincolnshire County Council had much bigger problems with budget cuts therefore couldn’t see grasscutting being restored to what it was. It was suggested that South Holland District Council factor this into Spalding Special Expenses for the forseeable future. The County Council were supposed to be starting their safety cuts on the 10th July and the District would take this over after then, on a 15 day cut cycle.

 

Councillors Newton and Lawton both stated they had had communications  from residents saying they’d be happy to contribute extra in their Council tax to cover costs in the future to keep their town tidy. It was agreed that this needed to be taken into account when budgets were set next year.

7.

Christmas Events Steering Group

To provide an update on the on the group.

Minutes:

The Chairman gave an update, stating that the biggest issue was funding.

 

The idea was to have the support of the business community, stallholders and residents.

 

Initially there was a lot of interest but it had since dwindled.

 

The Chairman stated that they needed to get people back on board.

 

Councillor Drury questioned what funding was available, the Chairman believed surplus costs could be picked up by members budgets. He estimated costs of between 2k to 3k to put on, covering acts, performers and event management.

 

Previous events had been co-ordinated by various different bodies in the past, including Chamber of Commerce and Town Centre Manager.

 

The Chairman asked that people got involved and try and drum up as much interest as possible to make the event a success.

8.

Any other items which the Chairman decides are urgent

NOTE:               No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.  

Minutes:

It was acknowledged that the forum had been informed that a previous active productive member of the forum was suffering from a serious illness. It was the forum’s intention to officially acknowledge the work that he did at a future meeting.

 

 

9.

Date and Time of Next Meeting

The next meeting of the Spalding Town Forum is scheduled to take place on DATE in Meeting Room 1 commencing at 6.30p.m.  

Minutes:

The next meeting of the Spalding Town Forum is scheduled to take place on 13th Sept 2017 in Meeting Room 1 commencing at 6.30pm.