Agenda and minutes

This meeting will be held virtually via Zoom and streamed live. The link for this can be found by clicking on the meeting date., Spalding Town Forum - Wednesday, 24th March, 2021 6.30 pm

Venue: This meeting will be held in line with the Local Authorities & Police & Crime Panels (Coronavirus) (Flexibility of Local Authority & Police & Crime Panel Meetings) (England & Wales) Regulations 2020.

Contact: Democratic Services  01775 764454

Link: View Facebook Livestream of the meeting

No. Item


Minutes pdf icon PDF 176 KB

To sign as a correct record the minutes of the meeting held on 3 February 2021 (copy enclosed). 


Consideration was given to the minutes of the meeting held on 3 February 2021.




That the minutes be signed as a correct record.


Declaration of Interests.

Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the meeting without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.


There were none.


Matters arising from the last minutes.


There were none.


Community litter picking groups

Chairman to seek assistance of forum members in establishing better communications between the various groups that have formed and our Environmental Services and Enforcement teams.


The Forum received a verbal presentation from the Environmental Services Manager regarding ongoing communications between the Council and litter picking groups. The Forum was advised of the following:


  • Tribute was paid to the good work that the Wombles Group, and community litter pickers across the District were undertaking.
  • Since 12 March 2021, 1,000 bags of litter had been picked up by the Spalding Wombles, and these had been collected by the Environmental Services Team from over 128 different locations.
  • In order to lessen the impact to the Environmental Services Team of collecting the additional rubbish, which was in addition to their existing collections, it was recognised that communication with the Wombles Group around the reporting of litter collections had to be improved.  The Forum was advised that this would be happening, and that a meeting had been arranged between the Environmental Services Team and one of the founders of the Spalding Wombles Group, to take place on Friday 26 March 2021.


Following this update, the following questions were raised:


·         Members asked whether a new option could be added to the ‘Report It’ function on the website for litter picking groups to report littering, rather than it being categorised under fly-tipping.

  • Officers confirmed that there was a currently an option under Street Cleansing, within the ‘Report It’ function, and that this should be used to report littering.


·         Members commented that the same areas were having to be repeatedly cleared, and questioned what the Council could do to educate the public about littering.

  • Officers responded that information that had been collected by the Wombles would help in identifying hotspots.  Differing methods of addressing littering would be employed, dependent on the issues that caused it in the respective areas.


·         Members suggested that residents who were part of litter picking groups could try to take the litter they had collected home with them if possible.

  • Officers responded that where possible, it would be useful for litter pickers to take rubbish home with them.  It was also requested that if leaving litter by bins, that the ‘Report It’ function on the website be used to identify it for collection.


·         Much work was being undertaken on many fronts to address the problem of littering, and tribute was again paid to volunteers who were assisting with this.  It was suggested that private businesses could be encouraged to also assist in efforts to keep the area clear of litter.


·         Members were concerned about the risks some members of the groups were taking when litter picking, particularly on the riverbank.

  • Officer responded that the Council had previously provided risk assessment templates to the litter picking groups and would use the meeting with the Wombles group later that week to provide safety advice and guidance to ensure that residents were not putting themselves at risk.


·         Members asked what guidance was being given out to litter picking groups outside of the Wombles group in relation to where to leave their collections and how to report them.


Any other items which the Chairman has been made aware of but were not able to be added to the agenda in time


The Chairman announced that he had received notification of six issues for consideration at this point:


1)    Additional questions to Item 5 of the agenda


·         Members asked whether there were any bins waiting to be installed in specific areas.  Had any areas requiring special attention been identified?

  • Officers responded that there had been requests for two bins, and the team were in the process of installing these.
  • Officers confirmed that a project was underway to review the placement of bins around the district, to ensure that they were in the right locations.


·         Members questioned how much green waste was being fly-tipped.

  • Officers responded that there had been 176 fly-tip incidences reported across the district in February 2021, and that of these, only seven were for green waste.


·         Members asked for an update on the roll-out of brown garden waste bins.

  • Officers confirmed that over the last few weeks, around 140 brown bins were being offered on routes each week, and around 100 of these were being sold on a weekly basis.  The current register of interest for the bins was being used, with the aim of working through the list to ensure everyone that wanted a bin was offered one. 
  • Officers encouraged any resident who felt they had been on the list for a long period of time to email the Waste Services team. 


·         Members enquired if there was anything the Council could do to educate residents about not putting their refuse and recycling bags out too early.

  • Officers responded that 885 warning and advice letters had been issued so far this year in relation to early presentation of waste.  Where there were repeat issues, and a particular household could be identified, a Community Protection Warning could be issued.

·         Members responded that it would be helpful if the ‘Report It’ function on the website could be developed to allow pictures to be attached, rather than having to send these via supplementary emails.

  • Officers agreed that the process had to be better and responded that this issue was currently being looked at and would be improved in due course.


2)    Adopt a Red Telephone Box Scheme


Councillor Sneath suggested that an old red telephone box in Church Gate, Spalding be adopted, and turned into a history box with old photos of the area in the windows.  She offered to lead on the potential adoption of the telephone box as part of her role as Heritage Champion.


Members raised concerns about the upkeep and maintenance that the telephone box may require in the centre of Spalding, due to the potential for vandalism.


It was agreed that advice be sought on the way forward, and that members views would be taken into consideration.  Councillor Sneath would liaise with officers.


3)    Welcome to Spalding Sign – Barrier Bank


Members raised concern about the ‘Welcome to Spalding’ sign that had been missing from Barrier Bank for a few months and suggested that this was an opportunity to look at designing some new ‘Welcome’ signs for  ...  view the full minutes text for item 59.


To agree items for next agenda

NOTE:               No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.  


The Chairman informed members that any future items they would like to put on the agenda needed to put forward in good time to allow officers to bring timely information to the meeting.