Venue: This meeting will be held in line with the Local Authorities & Police & Crime Panels (Coronavirus) (Flexibility of Local Authority & Police & Crime Panel Meetings) (England & Wales) Regulations 2020.
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To sign as a correct record the minutes of the meeting held on 3 February 2021 (copy enclosed).
Consideration was given to the minutes of the meeting held on 3 February 2021.
That the minutes be signed as a correct record.
Declaration of Interests.
Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the meeting without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.
There were none.
Matters arising from the last minutes.
There were none.
Community litter picking groups
Chairman to seek assistance of forum members in establishing better communications between the various groups that have formed and our Environmental Services and Enforcement teams.
The Forum received a verbal presentation from the Environmental Services Manager regarding ongoing communications between the Council and litter picking groups. The Forum was advised of the following:
Following this update, the following questions were raised:
· Members asked whether a new option could be added to the ‘Report It’ function on the website for litter picking groups to report littering, rather than it being categorised under fly-tipping.
· Members commented that the same areas were having to be repeatedly cleared, and questioned what the Council could do to educate the public about littering.
· Members suggested that residents who were part of litter picking groups could try to take the litter they had collected home with them if possible.
· Much work was being undertaken on many fronts to address the problem of littering, and tribute was again paid to volunteers who were assisting with this. It was suggested that private businesses could be encouraged to also assist in efforts to keep the area clear of litter.
· Members were concerned about the risks some members of the groups were taking when litter picking, particularly on the riverbank.
· Members asked what guidance was being given out to litter picking groups outside of the Wombles group in relation to where to leave their collections and how to report them.
Any other items which the Chairman has been made aware of but were not able to be added to the agenda in time
The Chairman announced that he had received notification of six issues for consideration at this point:
1) Additional questions to Item 5 of the agenda
· Members asked whether there were any bins waiting to be installed in specific areas. Had any areas requiring special attention been identified?
· Members questioned how much green waste was being fly-tipped.
· Members asked for an update on the roll-out of brown garden waste bins.
· Members enquired if there was anything the Council could do to educate residents about not putting their refuse and recycling bags out too early.
· Members responded that it would be helpful if the ‘Report It’ function on the website could be developed to allow pictures to be attached, rather than having to send these via supplementary emails.
2) Adopt a Red Telephone Box Scheme
Councillor Sneath suggested that an old red telephone box in Church Gate, Spalding be adopted, and turned into a history box with old photos of the area in the windows. She offered to lead on the potential adoption of the telephone box as part of her role as Heritage Champion.
Members raised concerns about the upkeep and maintenance that the telephone box may require in the centre of Spalding, due to the potential for vandalism.
It was agreed that advice be sought on the way forward, and that members views would be taken into consideration. Councillor Sneath would liaise with officers.
3) Welcome to Spalding Sign – Barrier Bank
Members raised concern about the ‘Welcome to Spalding’ sign that had been missing from Barrier Bank for a few months and suggested that this was an opportunity to look at designing some new ‘Welcome’ signs for ... view the full minutes text for item 59.
To agree items for next agenda
NOTE: No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.
The Chairman informed members that any future items they would like to put on the agenda needed to put forward in good time to allow officers to bring timely information to the meeting.